Kentucky Community & Technical College System
Admissions Officer (Admissions Counselor I)
🇺🇸
Lexington, KY
🕑
Full-Time
💰
$2,640 - $3,449
per Month
💻
Enrollment
🗓️
June 9th, 2026
Edtech.com's Summary
Bluegrass Community & Technical College is hiring an Admissions Officer (Admissions Counselor I). The role manages and processes student applications and supporting documents, ensures accuracy and completeness, and serves as a primary contact for prospective students. The Admissions Officer collaborates with academic departments and administrative staff to facilitate admissions decisions and maintain institutional standards.
Highlights
- Manage and evaluate student applications and transcripts in compliance with Senate Rules.
- Utilize the student information system to maintain accurate applicant data and records.
- Identify and resolve application discrepancies according to CPE guidelines.
- Conduct audits of student records and documentation regularly.
- Provide counseling to prospective students and families on admissions procedures.
- Perform residency determinations based on institutional and state guidelines.
- Assist with registration processes and Freshman Orientation programs.
- Support front desk operations and provide administrative assistance to senior admissions staff.
- Required software skills include extensive data entry, Microsoft Excel, Word, and Outlook.
- Minimum qualification: Bachelor's Degree; preferred: Bachelor's Degree with 2 years of experience.
- Salary range from $2,640 to $3,449 per month with a 12-month contract term.
- Part of Public Relations, Marketing and Admissions department at Bluegrass C&TC - Newtown Pike Campus.
Admissions Officer (Admissions Counselor I) Full Description
Title: Admissions Officer (Admissions Counselor I)
Salary Range: $2,640 - $3,449
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Bluegrass Community & Technical College
Campus Location: Bluegrass C&TC - Newtown Pike Campus
Department: Public Relations, Marketing and Admissions
Total Rewards
Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:
- Exceptional health care, vision, and dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
Job Summary
The Admissions Officer is responsible for managing and processing student applications and supporting documentation for prospective students. This role ensures the accurate and timely review of applications, verifies submitted materials for completeness and authenticity, and maintains detailed records in the institution’s admissions system. The Admissions Officer serves as a key point of contact for applicants, providing guidance on admissions requirements, application procedures, and deadlines. Additionally, this position collaborates with academic departments and administrative staff to facilitate admissions decisions and uphold institutional policies and standards.
Job Duties:
Application and Transcript Evaluation & Processing- Evaluate student applications and supporting documents, making informed admissions decisions in accordance with Senate Rules. Process a high volume of applications efficiently while considering requirements specific to each student category (e.g., readmit, non-degree, etc.).
Student Information System Management- Utilize the student information system to enter, update, and maintain applicant data. Record admissions decisions and verify the accuracy and completeness of application and document information.
Error Resolution- Identify and resolve application and data discrepancies in accordance with CPE Edit Report guidelines.
Document Auditing- Conduct comprehensive audits of student records and documentation at the conclusion of each registration cycle and CPE reporting term.
Transcript Processing and Records Management- Collect, input, and maintain official transcripts as part of students’ permanent academic records.
Student and Public Engagement- Meet with and counsel prospective students and their families regarding admissions procedures, requirements, and next steps. Respond to inquiries about BCTC in a professional and timely manner.
Document Imaging and Record Maintenance- Scan and upload all admissions-related documents into the student information system to ensure accurate and complete permanent records.
Front Desk Support- Provide coverage for front desk operations as needed, assisting walk-in students and visitors.
Residency Determination- Make initial residency determinations in accordance with institutional and state guidelines.
Enrollment Support Activities- Assist with registration processes and participate in Freshman Orientation programs to support student onboarding.
Administrative Support- Provide support to the Associate Vice Chancellor of Public Relations, Marketing, and Admissions and the Associate Dean of Public Relations, Marketing, and Admissions.
Professional Development- Participate in ongoing professional development opportunities, including workshops through the Kentucky Association for Collegiate Registrars and Admissions Officers (KACRAO), as well as other relevant training sessions and meetings.
Additional Duties- Perform other duties as assigned to support the overall operations of the admissions office.
Minimum Qualifications:Bachelor's Degree
Preferred Qualifications:Bachelor's Degree and 2 years experience
Additional Skills Requested:Excellent customer service, attention to detail, interpersonal and communication skills
Extensive date entry skills, Excel, Word, and Outlook experience
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
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