Admissions Operations Coordinator

Overview:

Touro University Nevada Office of Admissions is seeking a full-time Admissions Operations Coordinator to be responsible for a wide range of complex clerical duties and event management.  The ideal candidate will be highly motivated and experienced in maintaining a high level of production.  The coordinator will be responsible for coordinating and facilitating on-campus recruitment events such as Open House, Acceptance Day, campus tours, various pathway events, and other recruitment activities as well as managing the daily operations of the department.  In addition, the position requires program management and facilitating the admissions process for an academic department.   The successful candidate must also demonstrate the University’s core values of social justice, intellectual pursuit, and service to humanity through their work.

 

Located in Henderson, Nevada, approximately twenty-five minutes from the iconic Las Vegas strip, Touro University Nevada is a non-profit medical, health sciences, and education graduate university focused on positively impacting our community in healthcare and education. Our values surrounding intellectual pursuit and service to humanity are steadfast and are clearly visible in the actions of our students, faculty, staff, and graduates.

 

We invite you to apply to our position for consideration to join the ranks of our talented and professional staff and faculty. Please visit the tun.touro.edu/administration/human-resources website where you can see a comprehensive listing of optional benefits and Human Resources contact information.

Responsibilities:

1. Coordinates and manages internal and external recruitment events.
   1. Serve as lead coordinator for a variety of admissions related events such as Acceptance Day, academic program interview days, open houses, Experience Touro Tour, campus visits, and various pipeline events and activities.
   2. Coordinates and manages participation in recruitment fairs and guest speaker requests.
   3. Coordinates candidate interviews, meetings and special events, including but not limited to room reservations, catering services, audio-visual requirements, and set-up.
   4. Serve as financial administrator for the department. Manages event budget, reporting, and communication with recruitment event participants. Process all Office of Admissions budget transactions including serving as point person for vendor relations.
2. Facilitates communication between all internal and external constituents and the Office of Admissions.
   1. Tactfully works with a variety of constituents including students, faculty, administrators, and community partners to create and promote various events.
   2. Demonstrates professionalism and leadership to maintain credibility, trust, and support with all parties interacting with the Office of Admissions.
   3. Disseminate inquiries (phone, email, and postal mail) amongst Admissions staff.
   4. Demonstrates a commitment to intellectual pursuit, diversity, social justice, and service to humanity.
3. Responsible for day-to-day administrative and clerical support for the office including confidential records and files utilizing a variety of database tools.
   1. Maintain inventory control to ensure adequate quantity of recruitment materials is available for staff and supporting offices. Manages giveaway requests submitted by campus departments. Oversee the procurement process for Admissions inventory.   
   2. Meets regularly with the Admissions Director to discuss operations and events.
   3. Perform general office duties including providing assistance in resolving administrative questions and issues, answering the telephone, managing answering service, checking emails, copying and dissemination of materials, filing, and preparation of standard office forms.
   4. Hire, train, supervise, and evaluate a team of student workers.
4. Serve as an admissions and recruitment program manager.
   1. Process applications and manage the application process.
   2. Communicate via phone, email and letters to prospective applicants and accepted students.
   3. Maintain communication with prospective applicants to encourage and support completion of the application process.
   4. Independently evaluate completed files and make admission decisions based on established criteria.
   5. Serve as a liaison with other student service departments.
   6. Create statistical reports and provide analytical data to assist with recruitment, enrollment, and yield strategies.
5. Serve as a liaison and engaged member within the Division of Student Affairs and University community, participating in committees, events, and projects, including but not limited to working all major University events sponsored by the Division of Student Affairs as requested.
6. Show openness to learning about individuals from diverse backgrounds and demographics demonstrates an inclusive attitude toward all social identities.

Qualifications:

Education:      

• Associate’s degree required; Bachelor’s degree preferred

Experience:     

• Experience in an educational setting; student affairs preferred

Skills & Abilities:         

• Strong oral and written communication skills, including grammar and formal speech
• Excellent organizational skills
• Established leadership and supervisory skills
• Flexible, resilient, and uplifting demeanor
• Attention to detail and situational awareness
• Able to exercise sound judgement
• Able to work with diverse populations
• Competency in technology computer skills and software; proficiency in Excel
• Must be able to travel for local recruitment and professional development