The University of Texas Rio Grande Valley
ADMSSIONS SPECIALIST
🇺🇸 Edinburg, TX
🕑 Full-Time
💰 TBD
💻 Enrollment
🗓️ November 3rd, 2025
Edtech.com's Summary
The University of Texas Rio Grande Valley is hiring an Admissions Specialist. The role involves processing undergraduate students' enrollment applications and documents promptly and accurately following university admissions guidelines, while providing high-level administrative support throughout the undergraduate admissions process.
Highlights
- Processes and verifies student applications and supporting documents for accuracy and completeness.
- Evaluates college course credits according to established policies.
- Communicates application status and admissions information to students and faculty professionally and in a timely manner.
- Imports application data into the university student information system and manages matching of documents such as transcripts and test scores.
- Handles international student admissions in compliance with university and government guidelines, including visa documentation preparation.
- Determines work priorities and manages multiple diverse tasks to meet changing deadlines.
- Maintains confidentiality and ethical handling of sensitive information.
- Requires three years of relevant administrative experience or one year plus 60 college credit hours or an Associate’s degree.
- High school diploma or equivalent required; Associate’s degree preferred.
- Uses standard office equipment and student information systems software.
ADMSSIONS SPECIALIST Full Description
Office Location
The University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2nd Floor
Edinburg, TX 78539
The University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2nd Floor
Edinburg, TX 78539
Edinburg: (956)665-2451
Brownsville: (956) 882-8205
Office hours:
Monday-Friday
8:00a.m. - 5:00p.m.
Staff Recruitment: careers@utrgv.edu
School of Medicine Recruitment: SOMCareers@utrgv.edu
Graduate Assistantships: assistantships@utrgv.edu
Faculty Recruitment:
College of Engineering & Computer Science: cecs@utrgv.edu
College of Engineering & Computer Science: cecs@utrgv.edu
Robert C. Vackar College of Business & Entrepreneurship: cobe@utrgv.edu
College of Sciences Office of the Dean: cos@utrgv.edu
College of Education and P-16 Integration: cep@utrgv.edu
College of Fine Arts: cofa@utrgv.edu
College of Liberal Arts: liberalarts@utrgv.edu
Website: https://careers.utrgv.edu
ADMSSIONS SPECIALIST
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
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Please see Special Instructions for more details.
Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.
Posting Details
Position Information
Posting Number | SRGV8630
Working Title | ADMSSIONS SPECIALIST
Number of Vacancies | 1
Location | Edinburg, Texas
Department | Undergraduate Admissions
FTE | 1.0
FLSA | Non-Exempt
Scope of Job | Processes all undergraduate students’ enrollment applications and documents in a timely and accurate way using university guidelines for admissions. Provides high-level administrative skills to the undergraduate admissions process.
Description of Duties
• Processes student applications and documents, which involves verifying large amounts of data for accuracy and completeness in a timely manner.
• Using established policy, evaluates college course credit and records.
• Responds to student and faculty inquiries in a timely and professional manner, communicating important information about the application status and admissions process as needed.
• Imports application data from external database into the university student information system.
• Investigates, locates and matches admissions applications with other application documents, such as transcripts and test scores.
• Processes international student admissions applications following strict university and government guidelines; prepares documentation needed by the International Admissions Office to complete the visa process.
• Determines work priorities, handles multiple and diverse tasks simultaneously, and meets changing priorities and deadlines.
• Establishes a high level of integrity and ethical behavior in dealing with confidential information.
• Researches and confirms applicant residency status.
• Applies knowledge of admissions and university procedures in everyday work situations while utilizing independent judgment.
• Supports team members and other departments when needed.
• Complies with all University and state rules and regulations.
• Performs other duties as assigned.
Supervision Received | General supervision from assigned supervisor.
Supervision Given | Direct supervision of assigned support staff.
Required Education | High school diploma or equivalent.
Preferred Education | Associate’s degree.
Licenses/Certifications | None.
Required Experience
• Three (3) years of administrative work experience related to job duties, in records management and/or performing related duties in an admissions office setting; or,
• One (1) year of stated work experience with 60 college credit hours or an Associate’s degree.
Preferred Experience | N/A
Equipment | Use of standard office equipment. Ability to become proficient in student information systems and other software.
Working Conditions | Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required.
Other | Ability to communicate effectively with students, faculty and staff and have high attention to detail. Excellent customer service skills.
Physical Capabilities | N/A
Employment Category | Full-Time
Minimum Salary | Commensurate with Experience
Posted Salary | Commensurate with Experience
Position Available Date | 10/30/2025
Grant Funded Position | No
If Yes, Provide Grant Expiration Date |
Working Title | ADMSSIONS SPECIALIST
Number of Vacancies | 1
Location | Edinburg, Texas
Department | Undergraduate Admissions
FTE | 1.0
FLSA | Non-Exempt
Scope of Job | Processes all undergraduate students’ enrollment applications and documents in a timely and accurate way using university guidelines for admissions. Provides high-level administrative skills to the undergraduate admissions process.
Description of Duties
• Processes student applications and documents, which involves verifying large amounts of data for accuracy and completeness in a timely manner.
• Using established policy, evaluates college course credit and records.
• Responds to student and faculty inquiries in a timely and professional manner, communicating important information about the application status and admissions process as needed.
• Imports application data from external database into the university student information system.
• Investigates, locates and matches admissions applications with other application documents, such as transcripts and test scores.
• Processes international student admissions applications following strict university and government guidelines; prepares documentation needed by the International Admissions Office to complete the visa process.
• Determines work priorities, handles multiple and diverse tasks simultaneously, and meets changing priorities and deadlines.
• Establishes a high level of integrity and ethical behavior in dealing with confidential information.
• Researches and confirms applicant residency status.
• Applies knowledge of admissions and university procedures in everyday work situations while utilizing independent judgment.
• Supports team members and other departments when needed.
• Complies with all University and state rules and regulations.
• Performs other duties as assigned.
Supervision Received | General supervision from assigned supervisor.
Supervision Given | Direct supervision of assigned support staff.
Required Education | High school diploma or equivalent.
Preferred Education | Associate’s degree.
Licenses/Certifications | None.
Required Experience
• Three (3) years of administrative work experience related to job duties, in records management and/or performing related duties in an admissions office setting; or,
• One (1) year of stated work experience with 60 college credit hours or an Associate’s degree.
Preferred Experience | N/A
Equipment | Use of standard office equipment. Ability to become proficient in student information systems and other software.
Working Conditions | Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required.
Other | Ability to communicate effectively with students, faculty and staff and have high attention to detail. Excellent customer service skills.
Physical Capabilities | N/A
Employment Category | Full-Time
Minimum Salary | Commensurate with Experience
Posted Salary | Commensurate with Experience
Position Available Date | 10/30/2025
Grant Funded Position | No
If Yes, Provide Grant Expiration Date |
Posting Detail Information
EEO Statement | It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants | Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.
Additional Information | UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
Quick Link | https://careers.utrgv.edu/postings/49194
Special Instructions to Applicants | Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.
Additional Information | UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
Quick Link | https://careers.utrgv.edu/postings/49194
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you a current UTRGV employee?
- Yes
- No
- * Are you now, or previously, employed by The University of Texas System or any of its institutions?
- Yes - I currently am employed by the UT System or its institutions
- Yes - I have previously been employed by the UT System or its institutions
- No - I have never been employed by the UT System or its institutions
- * Please select your highest level of completed education.
- 6th grade education
- 10th grade education
- High School Diploma or GED
- Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
- Bachelors Degree from an accredited university
- Masters Degree from an accredited university
- Ph. D. or other terminal degree from an accredited university
- None of the above
- * Please provide the field of study for your education:
(Open Ended Question) - * Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
- Less than 1 year
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years
- 6 years
- 7 years
- 8 years
- 9 years
- 10 years
- Over 10 years
- * Do you meet the minimum requirements for this position?
- Yes
- No
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter/Letter of Application
- Curriculum Vitae
- Unofficial Transcripts
- Reference Letter 1
- Reference Letter 2
- Reference Letter 3
- Certifications and Licenses
- Training Certificates
- Other Document
- List of 3 References
- Unofficial Transcripts 2
- Unofficial Transcripts 3
- Letter of Interest
- Unofficial Graduate Transcripts
- Additional Document
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