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Weber State University
Advising Coordinator/Office Aide
Edtech.com's Summary
Weber State University is hiring an Advising Coordinator/Office Aide. The coordinator serves as the first point of contact for advising in the Professional Sales major, a department with more than 350 students and only one part-time advisor. Responsibilities include managing student inquiries, scheduling appointments, and maintaining advising records.
Highlights
- Field advising inquiries for a Professional Sales major with 350+ students and one part-time advisor
- Handle scheduling, data entry, and recordkeeping for the advising office
- Reach out to students by phone and email about degree requirements
- Part-time, 20 hours per week over 9 months, at $15.00 per hour
- Open to current Professional Sales students, Freshman through Junior standing
Advising Coordinator/Office Aide Full Description
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Advising Coordinator/Office Aide
Position Details
WSU's Commitment to Equal Opportunity
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).
Position Information
Position Title | Advising Coordinator/Office Aide
Requisition Number | H01609P
Position Category | Hourly/Work Study
Campus Location | Weber State University - Ogden, UT
Hours per week | 20
Months per year | 9
Alternate work schedule |
Pay Grade |
Salary |
Hourly Pay Rate | $15.00
FLSA |
Job Summary/Basic Function | As the Advising Coordinator, you will serve as the first point of contact, liaison, and gatekeeper for the Professional Sales department’s advising.
With over 350 students in the Professional Sales major, and only one part-time advisor, your support is essential in managing inquiries and ensuring students are directed to the right resources.
Your advising responsibilities will include, but are not limited to, data entry, calling and emailing students about degree requirements, booking appointments, copying, filing, preparing flyers and handouts, maintaining accurate and organized records and communications, and email distribution. On occasion, you will act as a receptionist for the advisor and the Professional Sales department. You may assist other faculty and staff with similar duties and projects.
The position is part-time at 20 hours per week, which you may schedule anytime between Monday and Friday, 8:00 am – 5:00 pm.
Required Qualifications | Current WSU Freshman through Junior Professional Sales students, phone/email etiquette and social media experience with content creation, familiar with Adobe Office Suite or Microsoft.
Preferred Qualifications | Professional Sales Student
Preferred if you are Federal Work Study eligible and have Work Study Certification Card from the Financial Aid Office before applying.
If you are unsure if you are eligible for the Federal Work Study Program, contact the Financial Aid office at 801-626-7569. Skills:
Background Check? | No
Requisition Number | H01609P
Position Category | Hourly/Work Study
Campus Location | Weber State University - Ogden, UT
Hours per week | 20
Months per year | 9
Alternate work schedule |
Pay Grade |
Salary |
Hourly Pay Rate | $15.00
FLSA |
Job Summary/Basic Function | As the Advising Coordinator, you will serve as the first point of contact, liaison, and gatekeeper for the Professional Sales department’s advising.
With over 350 students in the Professional Sales major, and only one part-time advisor, your support is essential in managing inquiries and ensuring students are directed to the right resources.
Your advising responsibilities will include, but are not limited to, data entry, calling and emailing students about degree requirements, booking appointments, copying, filing, preparing flyers and handouts, maintaining accurate and organized records and communications, and email distribution. On occasion, you will act as a receptionist for the advisor and the Professional Sales department. You may assist other faculty and staff with similar duties and projects.
The position is part-time at 20 hours per week, which you may schedule anytime between Monday and Friday, 8:00 am – 5:00 pm.
Required Qualifications | Current WSU Freshman through Junior Professional Sales students, phone/email etiquette and social media experience with content creation, familiar with Adobe Office Suite or Microsoft.
Preferred Qualifications | Professional Sales Student
Preferred if you are Federal Work Study eligible and have Work Study Certification Card from the Financial Aid Office before applying.
If you are unsure if you are eligible for the Federal Work Study Program, contact the Financial Aid office at 801-626-7569. Skills:
Background Check? | No
Posting Detail Information
Job Open Date | 09/08/2026
Review Date | 09/10/2026
Job Close Date | 09/17/2026
Open Until Filled | No
Quick Link for Direct Access to Posting | https://jobs.weber.edu/postings/21017
Notes to Applicant | To apply, complete the online application and attach a resume, the contact information for three references and a cover letter.
If you are hired, please keep in mind that you will need to complete the appropriate Payroll and HR documents prior to beginning work.
The screening of applicants will begin immediately.
Due to the Affordable Care Act (ACA), individuals who have worked in a salaried capacity for Weber State University are ineligible to be hired as an hourly or adjunct employee at Weber State for six months.
Review Date | 09/10/2026
Job Close Date | 09/17/2026
Open Until Filled | No
Quick Link for Direct Access to Posting | https://jobs.weber.edu/postings/21017
Notes to Applicant | To apply, complete the online application and attach a resume, the contact information for three references and a cover letter.
If you are hired, please keep in mind that you will need to complete the appropriate Payroll and HR documents prior to beginning work.
The screening of applicants will begin immediately.
Due to the Affordable Care Act (ACA), individuals who have worked in a salaried capacity for Weber State University are ineligible to be hired as an hourly or adjunct employee at Weber State for six months.
ADA Essential Job Function
ADA Essential Job Function
Physical Activity of this position | Operate, activate, use, prepare, inspect, place, detect, or position. , Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
Physical Requirements of this position | Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.
Visual Acuity Requirements including color, depth perception and field of vision. | Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position. | None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Physical Requirements of this position | Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.
Visual Acuity Requirements including color, depth perception and field of vision. | Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position. | None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
Documents Needed to Apply
Required Documents
- Resume
- Cover Letter
- List of References with Contact Info
Optional Documents
3848 Harrison Blvd. Ogden, Utah 84408
(801) 626-6000
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