The University of Texas Rio Grande Valley
ASSISTANT DIRECTOR OF FINANCIAL AID, MEDICAL EDUCATION
🇺🇸 Harlingen, TX
🕑 Full-Time
💰 TBD
💻 Financial Aid
🗓️ August 15th, 2025
Edtech.com's Summary
The University of Texas Rio Grande Valley is hiring an Assistant Director of Financial Aid, Medical Education. This role involves managing daily operations and functions of various federal, state, and institutional financial aid programs specific to medical education, ensuring compliance, coordinating with stakeholders, and providing guidance and support to students and staff.
Highlights
- Manage daily operations of federal, state, and institutional financial aid programs for medical education.
- Package, cancel, and maintain student financial aid per guidelines and regulations.
- Ensure compliance with federal, state, and university policies related to student aid.
- Collaborate with stakeholders to update costs of attendance and seek funding sources.
- Coordinate scholarship and grant distribution with Strategic Enrollment, Student Affairs, and Institutional Advancement.
- Serve as liaison for financial aid at meetings, seminars, and conferences.
- Provide customer service and execute professional judgment for medical students' special circumstances.
- Require proficiency with personal computers and standard office equipment.
- Qualifications: Bachelor’s Degree required; Master’s in Business or related field preferred. Minimum three years in Student Financial Services or related field; supervisory experience preferred.
- Reports to Director of Financial Aid with dotted line to Sr. Assistant Dean for Admissions and Enrollment Management at the School of Medicine.
ASSISTANT DIRECTOR OF FINANCIAL AID, MEDICAL EDUCATION Full Description
Office Location
The University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2nd Floor
Edinburg, TX 78539
The University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2nd Floor
Edinburg, TX 78539
Edinburg: (956)665-2451
Brownsville: (956) 882-8205
Office hours:
Monday-Friday
8:00a.m. - 5:00p.m.
Staff Recruitment: careers@utrgv.edu
School of Medicine Recruitment: SOMCareers@utrgv.edu
Graduate Assistantships: assistantships@utrgv.edu
Faculty Recruitment:
College of Engineering & Computer Science: cecs@utrgv.edu
College of Engineering & Computer Science: cecs@utrgv.edu
Robert C. Vackar College of Business & Entrepreneurship: cobe@utrgv.edu
College of Sciences Office of the Dean: cos@utrgv.edu
College of Education and P-16 Integration: cep@utrgv.edu
College of Fine Arts: cofa@utrgv.edu
College of Liberal Arts: liberalarts@utrgv.edu
Website: https://careers.utrgv.edu
ASSISTANT DIRECTOR OF FINANCIAL AID, MEDICAL EDUCATION
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
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Please see Special Instructions for more details.
Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.
Posting Details
Position Information
Posting Number | SRGV8466
Working Title | ASSISTANT DIRECTOR OF FINANCIAL AID, MEDICAL EDUCATION
Number of Vacancies | 1
Location | Harlingen, Texas
Department | Financial Aid
FTE | 1.0
FLSA | Exempt
Scope of Job | Assist with managing the daily operations and functions of various federal, state, and institutional financial aid programs, specific to Medical Education.
Description of Duties | Assist with managing the daily operations and functions of various federal, state, and institutional financial aid programs for the assigned area. Assists with the packaging, cancellation, and maintenance of student financial aid in accordance with program guidelines, regulations, and policies at UTRGV. Works in coordination with the financial aid office to ensure compliance with all federal, state, and university policies and regulations related to student aid. Provides guidance and support with daily operations of Financial Aid programs. Collaborates with stakeholders to develop and update costs of attendance for each level of students each academic year. Assists the Financial Aid Director with federal and state program management as required and as related to assigned student population. Collaborates with university and administrators to seek new and/or additional funding sources from federal, state, institutional and private organizations. Coordinates with all applicable stakeholders within Strategic Enrollment and Student Affairs, as well as designated representatives from the Office of Institutional Advancement to monitor, track, and strategize distribution of scholarships and grants. Participates with various departments in maintaining a working knowledge of various student related processing processes and of student systems to determine where areas of improvement need to be made and to effectively develop and implement new procedures. Collaborates with internal and external departments and organizations to fulfill financial aid and enrollment management objectives. Ensures compliance with Financial Aid requirements, including debt management counseling for medical students. Serves as liaison with campus departments and off-campus agencies and represents the Office of Financial Aid at meetings, seminars, university functions and/or conferences as assigned. Compiles and analyses required reports for the assigned programs as they relate to Financial Aid activities. Serves as point of contact for customer service and executes professional judgment for medical students in special circumstances. Reconciles assigned financial aid program accounts with the financial aid accounting office. Performs other duties as assigned.
Supervision Received | Reports directly to the Director of Financial Aid with dotted line reporting to the Sr. Assistant Dean for Admissions and Enrollment Management at the School of Medicine.
Supervision Given | Direct supervision of assigned staff.
Required Education | Bachelor’s Degree from an accredited University.
Preferred Education | Master’s degree in Business or a related field from an accredited University.
Licenses/Certifications | None.
Required Experience | Three (3) years of progressive professional work experience in Student Financial Services or a closely related field.
Preferred Experience | Supervisory experience preferred. Experience with professional-level programs, including medical students, strongly preferred.
Equipment | Proficiency required in the use of personal computers, computer systems, attached devices, and standard office equipment.
Working Conditions | Needs to be able to successfully perform all required duties. Office Environment; may be required to work evenings and/or weekends. Occasional travel will be required. Sedentary work – Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Other | Must have strong organizational and analytical skills and excellent attention to detail as well as excellent oral and written communication skills with individuals and in a group setting. Possess superior interpersonal skills; strong customer service orientation and ability to impart those skills to members of the staff. Requires ability to multi-task and solve complex problems and work effectively with diverse constituencies, both internal and external and flexibility to handle a variety of duties and projects throughout the year.
Physical Capabilities | N/A
Employment Category | Full-Time
Minimum Salary | Commensurate with Experience
Posted Salary | Commensurate with Experience
Position Available Date | 08/28/2025
Grant Funded Position | No
If Yes, Provide Grant Expiration Date |
Working Title | ASSISTANT DIRECTOR OF FINANCIAL AID, MEDICAL EDUCATION
Number of Vacancies | 1
Location | Harlingen, Texas
Department | Financial Aid
FTE | 1.0
FLSA | Exempt
Scope of Job | Assist with managing the daily operations and functions of various federal, state, and institutional financial aid programs, specific to Medical Education.
Description of Duties | Assist with managing the daily operations and functions of various federal, state, and institutional financial aid programs for the assigned area. Assists with the packaging, cancellation, and maintenance of student financial aid in accordance with program guidelines, regulations, and policies at UTRGV. Works in coordination with the financial aid office to ensure compliance with all federal, state, and university policies and regulations related to student aid. Provides guidance and support with daily operations of Financial Aid programs. Collaborates with stakeholders to develop and update costs of attendance for each level of students each academic year. Assists the Financial Aid Director with federal and state program management as required and as related to assigned student population. Collaborates with university and administrators to seek new and/or additional funding sources from federal, state, institutional and private organizations. Coordinates with all applicable stakeholders within Strategic Enrollment and Student Affairs, as well as designated representatives from the Office of Institutional Advancement to monitor, track, and strategize distribution of scholarships and grants. Participates with various departments in maintaining a working knowledge of various student related processing processes and of student systems to determine where areas of improvement need to be made and to effectively develop and implement new procedures. Collaborates with internal and external departments and organizations to fulfill financial aid and enrollment management objectives. Ensures compliance with Financial Aid requirements, including debt management counseling for medical students. Serves as liaison with campus departments and off-campus agencies and represents the Office of Financial Aid at meetings, seminars, university functions and/or conferences as assigned. Compiles and analyses required reports for the assigned programs as they relate to Financial Aid activities. Serves as point of contact for customer service and executes professional judgment for medical students in special circumstances. Reconciles assigned financial aid program accounts with the financial aid accounting office. Performs other duties as assigned.
Supervision Received | Reports directly to the Director of Financial Aid with dotted line reporting to the Sr. Assistant Dean for Admissions and Enrollment Management at the School of Medicine.
Supervision Given | Direct supervision of assigned staff.
Required Education | Bachelor’s Degree from an accredited University.
Preferred Education | Master’s degree in Business or a related field from an accredited University.
Licenses/Certifications | None.
Required Experience | Three (3) years of progressive professional work experience in Student Financial Services or a closely related field.
Preferred Experience | Supervisory experience preferred. Experience with professional-level programs, including medical students, strongly preferred.
Equipment | Proficiency required in the use of personal computers, computer systems, attached devices, and standard office equipment.
Working Conditions | Needs to be able to successfully perform all required duties. Office Environment; may be required to work evenings and/or weekends. Occasional travel will be required. Sedentary work – Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Other | Must have strong organizational and analytical skills and excellent attention to detail as well as excellent oral and written communication skills with individuals and in a group setting. Possess superior interpersonal skills; strong customer service orientation and ability to impart those skills to members of the staff. Requires ability to multi-task and solve complex problems and work effectively with diverse constituencies, both internal and external and flexibility to handle a variety of duties and projects throughout the year.
Physical Capabilities | N/A
Employment Category | Full-Time
Minimum Salary | Commensurate with Experience
Posted Salary | Commensurate with Experience
Position Available Date | 08/28/2025
Grant Funded Position | No
If Yes, Provide Grant Expiration Date |
Posting Detail Information
EEO Statement | It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants | Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.
Additional Information | UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Regulatory Affairs
Quick Link | https://careers.utrgv.edu/postings/48197
Special Instructions to Applicants | Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.
Additional Information | UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Regulatory Affairs
Quick Link | https://careers.utrgv.edu/postings/48197
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
- Are you now, or previously, employed by The University of Texas System or any of its institutions?
- Yes - I currently am employed by the UT System or its institutions
- Yes - I have previously been employed by the UT System or its institutions
- No - I have never been employed by the UT System or its institutions
- Are you a current UTRGV employee?
- Yes
- No
- Please select your highest level of completed education.
- 6th grade education
- 10th grade education
- High School Diploma or GED
- Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
- Bachelors Degree from an accredited university
- Masters Degree from an accredited university
- Ph. D. or other terminal degree from an accredited university
- None of the above
- Please provide the field of study for your education:
(Open Ended Question) - Do you meet the minimum requirements for this position?
- Yes
- No
- Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
- Less than 1 year
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years
- 6 years
- 7 years
- 8 years
- 9 years
- 10 years
- Over 10 years
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter/Letter of Application
- Curriculum Vitae
- Unofficial Transcripts
- Reference Letter 1
- Reference Letter 2
- Reference Letter 3
- Certifications and Licenses
- Training Certificates
- Other Document
- List of 3 References
- Unofficial Transcripts 2
- Unofficial Transcripts 3
- Letter of Interest
- Unofficial Graduate Transcripts
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