Edtech.com's Summary

Benjamin N. Cardozo School of Law is hiring an Assistant Director of Special Events. The role involves planning and executing key institutional events such as Commencement, Orientation, and alumni functions, managing complex budgets, negotiating with vendors, and ensuring protocol and etiquette are followed at all events.

Highlights

Plans and manages over 500 in-person and virtual special events annually, including student parties, conferences, and visits by prominent figures.
Develops event budgets, creates floor plans, oversees billing, and coordinates with participants and vendors.
Manages vendor relations, including catering orders, deliveries, and invoice processing.
Coordinates with external groups hosting events at the law school, handling logistics such as site visits and contracts.
Supervises an Events Coordinator and collaborates with multiple departments for event success.
Requires a Bachelor's degree; three years of event planning or related experience preferred.
Experience with 25LIVE or other event management software is a plus.
Strong organizational and communication skills with the ability to manage multiple projects simultaneously.
Salary range: $70,000 - $73,000 annually.
Institution is part of Yeshiva University and committed to equal employment opportunity.

Assistant Director of Special Events Full Description

Position Summary: | The Assistant Director of Special Events helps to plan and execute all key institutional annual and special events, including Commencement, Orientation, alumni and donor events, as well as numerous faculty and student conferences and symposia, and student group meetings and social events. The Assistant Director organizes high-profile events, including visits by prominent political and judicial figures. Manages complex budgets of significant size, negotiates with vendors, and arranges for the utilization of pertinent resources. The Assistant Director ensures adherence to proper protocol and etiquette at all events.
Position Responsibilities: | Event Management – Under the supervision of the Director of Special Events, the Assistant Director helps plan and manage a high volume of in-person and virtual special events, including meetings, luncheons, student parties, conferences, Board functions, high-profile speakers, receptions, dinners, and Commencement. Responsibilities include, but are not limited to, developing budgets, creating floor plans, overseeing billing, and liaising with all applicable participants and vendors.Budgeting and Project Management - Creates and adheres to project budgets and timelines for special events. Tracks funds spent and/or raised associated with a given event. Work with the Director of Special Events and related Assistant Directors and Deans to fulfill event expectations and goals.Vendor Relations - Responsible for corresponding with all catering vendors, overseeing catering orders and deliveries, tracking catering requisitions, processing invoices, and managing supplies and inventory.External Events - Works with external groups hosting events at Cardozo School of Law, including, but not limited to, Bar Prep Organizations, local and community law-based groups. Communicates with external groups to oversee logistics such as site visits, contracts, agreements, and rental fees.Interfaces with many Cardozo students, faculty, administrators, as well as outside vendors and event organizers.Under the direction of the Director of Special Events, works with the facilities team, in addition to many other departments, to help oversee the success of activities taking place in the law school. Supervises Events Coordinator on individual projects. The volume of events exceeds 500 per year.
Experience & Educational Background: | Bachelor’s or higher degree required.Three years of event planning and production or other related work experience preferred. Experience with 25LIVE or other event management software is a plus.
Skills & Competencies: | The ideal Assistant Director will be a well-organized individual with excellent communication skills.This candidate must pay strong attention to detail. A high volume of events requires the ability to manage details of multiple projects taking place simultaneously.The Assistant Director should be able to set priorities that accurately reflect the relative importance of activities or job duties and effectively carry out event goals.
Application Instructions: | Resume required.
Salary Range: | $70,000 - $73,000
About Us: | The Benjamin N. Cardozo School of Law is a leader in legal education, located in Manhattan’s Greenwich Village. The law school is renowned for its program in intellectual property, which includes the FAME Center for Fashion, Arts, Media and Entertainment Law. Cardozo Law has a long tradition of public advocacy and is the birthplace of the Innocence Project and the home of our Center for Rights and Justice. Cardozo offers a world-class faculty and encourages creative thinking and innovation in the legal profession. Cardozo provides students with a strong foundation in legal theory combined with practical hands-on experience in a variety of areas including criminal law, civil rights law, and business law. The school prides itself on creating a vibrant and warm community for faculty, staff and students.A division of Yeshiva University, Cardozo Law School offers an excellent compensation package, and a broad range of employee benefit plans. The law school is a secular institution within a religious university and welcomes people of all religions, ethnic backgrounds, races and sexual identities.
Equal Employment Opportunity: | Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state or local laws.

Original Job Description

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Assistant Director of Special Events

Edtech.com's Summary

Assistant Director of Special Events Full Description

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