Assistant Director, Project Management & Event Logistics

• Serve as the primary administrator for GW’s event registration and attendance tracking tools (e.g., Alumni Q, Tassel, Social Tables/Cvent, or similar platforms)
• Build, test, and maintain event registration forms, workflows, and guest lists, ensuring accurate data collection, resolution, and reporting
• Provide on-site technical and registration oversight during key events, including liaison/manage guest check-in software vendors and platforms, troubleshooting attendee issues
• Pull attendance metrics, run post-event data reports, and assist with maintaining clean and current historical event archives

• Maintain up-to-date project management tools, tracking calendars and spreadsheets, timelines, and event files across the GW Events Teams and UA to keep workflows consistent, accessible, and on schedule
• Regularly interact with guests via email, phone, and in person assisting with questions/needs, recording attendance, troubleshooting issues related to event RSVP’s, etc.
• Coordinate the ordering, proofing, delivery, and maintenance of event signage and materials (e.g. directional signage, banners/backdrops, atmospheric branding/clings, napkins)
• Maintain organized physical and digital filing systems, standard operating procedures, and share drive resources for the Events Team
• Schedule planning meetings, draft agendas, record meeting notes, and follow up on action items for cross-functional event teams
• Manage day to day office functions, including monitoring department email inboxes, responding to in-person/phone inquiries and ordering office supplies.

• Coordinate logistics with internal campus partners (e.g. facilities, IT, campus safety) and external vendors as needed for events
• Assist with on-site setup, vendor deliveries, briefing materials, and day-of operational needs for GW events
• Coordinate, ship, receive, inventory and oversee the general maintenance of all event supplies and equipment both pre- and post-event, ensuring storage areas remain organized and items are tracked and restocked/replaced appropriately
• Provide general administrative support for the GW Events Teams

• Ability to work evenings and weekends, including but not limited to Alumni Weekend and Commencement Weekend
• Occasional local travel· Ability to lift, carry, move and unpack event supplies and boxes up to 30 lbs.
• Ability to stand for extended periods of time

• Familiarity with data analysis languages and tools
• Experience managing complex projects, performing data analysis, and tracking cross-departmental or divisional resource allocations
• Understanding of event logistics to include but not limited to site layouts, production timelines, campus regulations, and external vendor procurement cycles
• Strong written and verbal communication, with the ability to engage confidently with executive leaders and donors
• Ability to balance multiple deadlines, adapt quickly, and problem-solve in real time
• Professionalism, discretion, and sound judgment in handling confidential information
• Proficiency with Microsoft Office, Google Workspace, and event/project management tools

How is pay for new employees determined at GW?

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.