Edtech.com's Summary

Idaho College of Osteopathic Medicine is hiring an Assistant or Associate Dean of Academic Affairs. The role oversees academic functions primarily for the first two years of the Doctor of Osteopathic Medicine curriculum, ensuring curriculum integration and supporting faculty and student performance to promote academic excellence.

Highlights

Manage delivery of preclinical curriculum (years 1 and 2) and oversee academic affairs team.
Analyze student and faculty performance data to guide curriculum improvements and support successful COMLEX-USA outcomes.
Chair Student Success Committee and supervise student academic tracking and counseling.
Serve as co-course director for the second year Cumulative Curricular Review Course (CCRC).
Collaborate with faculty and curriculum committee for course planning, evaluation, and faculty development.
Oversee academic software systems including CANVAS and ExamSoft for student support.
Lead curricular mapping and participate in student accommodation processes.
Supervise Director of Academic Affairs, Educational Course Coordinators, Instructional Design Specialist, and Chairs of Biomedical Sciences and Anatomy.
Require a doctoral degree (PhD or EdD) with preference for prior assistant or associate dean experience and knowledge of osteopathic education and AOA COCA standards.
Offer benefits including health care plans, retirement, life insurance, paid time off, family leave, disability coverage, and tuition reimbursement.

Assistant or Associate Dean of Academic Affairs Full Description

The individual in this role is responsible for the implementation and coordination of all academic functions within ICOM. The ADAA provides curricular oversight, review of student and faculty performance, and guides the academic support functions of ICOM. While this individual is focused on years 1 and 2 of the Doctor of Osteopathic Medicine curriculum, job responsibilities include ensuring that integration of biomedical and clinical sciences occurs across all four years of the ICOM curriculum. In collaboration with the Dean for Learner Outcomes and Assessment, Associate Dean for Clinical Affairs, Dean of Research, Associate Dean of Student Affairs, and Associate Dean of Osteopathic Integration, the ADAA monitors the effectiveness of existing academic programs, technology and services. The ADAA promotes and fosters an effective learning environment that supports academic excellence.

Responsibilities

Ensure the effective and efficient delivery of ICOM’s curriculum in the preclinical years 1 and 2 while supporting and guiding the academic affairs team
Analyze performance data for trends to prepare necessary improvement in the curriculum and to prepare for successful performance on COMLEX-USA and on clinical rotations
Monitor student progression primarily through years 1 and 2
Chair the Student Success Committee
Conduct and supervise student academic tracking and academic counseling
Monitor and manage students and their schedules who have interruptions in their education including Leaves of Absence and when they return to classes
Provide oversight to the academic affairs team in their role of managing excused and unexcused absences
Serve as co-course director of the second year Cumulative Curricular Review Course (CCRC) focused on student success in COMLEX-USA level I
Serve as a resource to basic and clinical sciences faculty for any and all concerns related to the delivery of the curriculum
Work with Course Directors, Department Chairs, faculty and the curriculum committee to plan and prepare each Year 1 and 2 course
Monitor and verify contact and credit hours for all courses
Serve as a resource to faculty advisors
Working with the Chairs of Department, provide mentoring, training and support for all faculty to improve instruction across the curriculum while monitoring faculty and course evaluations
Assist in onboarding new faculty and staff
Ensure effective evaluation procedures for faculty and course evaluations that lead to meaningful improvement in teaching and learning
Monitor and annually track faculty workloads
Create with proper input the annual academic schedule
Provide leadership to the academic affairs team managing important software systems to support student success, including CANVAS and ExamSoft among others
Lead curricular mapping to identify gaps and redundancies in the ICOM curriculum
Participate and provide leadership in the accommodation process for students
Assist in faculty and staff needs assessment with the professional development team to deliver a robust professional development program
Support the faculty hiring process and the promotion in rank process
Provide leadership and guidance in the development of new academic programs which support and enhance the DO degree program
Report student enrollment, credit hours, and curricular assessment data as requested for BoT meetings, Idaho State Board of Education annual registration, AACOM annual survey, COCA annual supplemental report, SCOPE survey, COCA progress reports and COCA self-studies
Attend local, regional and national meetings that are osteopathic and/or educational in focus
Participate in national organizations, seeking to serve actively on committees that promote the specific goals of that organization and provide benefit to the osteopathic medical education community
Conduct educational research and present findings at national meetings and/or via published manuscripts
Seek collaboration with like-minded educators at other academic institutions to promote best practices in osteopathic medical education
Annually prepare department’s budget, and provide oversight for course and supervising department budgets
Review and update policies, procedures and manuals related to faculty and academic processes
Participate in the development and monitoring of the strategic plan
Provide meaningful feedback in the annual performance evaluation process
Participate in Dean’s Leadership Council and Academic Leadership Council meetings
Serve in ex officio capacity on ICOM committees including Curriculum, Professional and Academic Review (PAR), Academic Appointment and Promotions (AAP), Assessment, and ICOM Community and Belonging
Other duties as assigned by the Dean

Supervisory Responsibilities:

Supervise the Director of Academic Affairs while assisting this position in their role supervising the Educational Course Coordinators and Instructional Design Specialist. Supervising the Chair of the Biomedical Sciences Department. Supervising the Chair of Anatomy.

Requirements

Possess a doctoral degree as a PhD or EdD. Preference will be given to candidates with prior experience as an assistant or associate dean at an established COM
Demonstrated experience developing, leading, and assessing curricular policies, procedures and work flows
Experience developing and managing budgets
Experienced knowledge base in osteopathic medical education learner outcomes
Familiarity with AOA COCA requirements
A team player who values collaboration, mutual support and team cohesion
Leadership abilities
Effective interpersonal skills and enthusiasm to contribute to faculty growth and development
Effective oral and written communication skills
Ability to present ICOM in an appropriate and positive fashion in public meetings, testimony and public appearances

Benefits

Health Care Plans (Medical, Dental & Vision)
Retirement Plan
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick, Holidays, Winter Break)
Family Leave
Short Term & Long Term Disability
Tuition Reimbursement

Original Job Description

Responsibilities

Ensure the effective and efficient delivery of ICOM’s curriculum in the preclinical years 1 and 2 while supporting and guiding the academic affairs team
Analyze performance data for trends to prepare necessary improvement in the curriculum and to prepare for successful performance on COMLEX-USA and on clinical rotations
Monitor student progression primarily through years 1 and 2
Chair the Student Success Committee
Conduct and supervise student academic tracking and academic counseling
Monitor and manage students and their schedules who have interruptions in their education including Leaves of Absence and when they return to classes
Provide oversight to the academic affairs team in their role of managing excused and unexcused absences
Serve as co-course director of the second year Cumulative Curricular Review Course (CCRC) focused on student success in COMLEX-USA level I
Serve as a resource to basic and clinical sciences faculty for any and all concerns related to the delivery of the curriculum
Work with Course Directors, Department Chairs, faculty and the curriculum committee to plan and prepare each Year 1 and 2 course
Monitor and verify contact and credit hours for all courses
Serve as a resource to faculty advisors
Working with the Chairs of Department, provide mentoring, training and support for all faculty to improve instruction across the curriculum while monitoring faculty and course evaluations
Assist in onboarding new faculty and staff
Ensure effective evaluation procedures for faculty and course evaluations that lead to meaningful improvement in teaching and learning
Monitor and annually track faculty workloads
Create with proper input the annual academic schedule
Provide leadership to the academic affairs team managing important software systems to support student success, including CANVAS and ExamSoft among others
Lead curricular mapping to identify gaps and redundancies in the ICOM curriculum
Participate and provide leadership in the accommodation process for students
Assist in faculty and staff needs assessment with the professional development team to deliver a robust professional development program
Support the faculty hiring process and the promotion in rank process
Provide leadership and guidance in the development of new academic programs which support and enhance the DO degree program
Report student enrollment, credit hours, and curricular assessment data as requested for BoT meetings, Idaho State Board of Education annual registration, AACOM annual survey, COCA annual supplemental report, SCOPE survey, COCA progress reports and COCA self-studies
Attend local, regional and national meetings that are osteopathic and/or educational in focus
Participate in national organizations, seeking to serve actively on committees that promote the specific goals of that organization and provide benefit to the osteopathic medical education community
Conduct educational research and present findings at national meetings and/or via published manuscripts
Seek collaboration with like-minded educators at other academic institutions to promote best practices in osteopathic medical education
Annually prepare department’s budget, and provide oversight for course and supervising department budgets
Review and update policies, procedures and manuals related to faculty and academic processes
Participate in the development and monitoring of the strategic plan
Provide meaningful feedback in the annual performance evaluation process
Participate in Dean’s Leadership Council and Academic Leadership Council meetings
Serve in ex officio capacity on ICOM committees including Curriculum, Professional and Academic Review (PAR), Academic Appointment and Promotions (AAP), Assessment, and ICOM Community and Belonging
Other duties as assigned by the Dean

Supervisory Responsibilities:

Requirements

Possess a doctoral degree as a PhD or EdD. Preference will be given to candidates with prior experience as an assistant or associate dean at an established COM
Demonstrated experience developing, leading, and assessing curricular policies, procedures and work flows
Experience developing and managing budgets
Experienced knowledge base in osteopathic medical education learner outcomes
Familiarity with AOA COCA requirements
A team player who values collaboration, mutual support and team cohesion
Leadership abilities
Effective interpersonal skills and enthusiasm to contribute to faculty growth and development
Effective oral and written communication skills
Ability to present ICOM in an appropriate and positive fashion in public meetings, testimony and public appearances

Benefits

Health Care Plans (Medical, Dental & Vision)
Retirement Plan
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick, Holidays, Winter Break)
Family Leave
Short Term & Long Term Disability
Tuition Reimbursement

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