Edtech.com's Summary

Albert Einstein College of Medicine is hiring an Assistant Project Manager for Project Controls/Financials. The role manages financial tracking and reporting for construction projects, administers contracts and procurement processes, and supports the transition to new project management software while collaborating with multiple departments to ensure project success.

Highlights

Maintain budget tracking and conduct budget vs actual financial analysis for capital and renovation projects.
Process requisitions, purchase orders, invoice reconciliation, and prepare cash flow analysis.
Manage contracts, change orders, meeting documentation, and track project milestones.
Support the transition to Procore project management software and generate financial reports using multiple systems.
Ensure compliance with procurement policies, grant funding, and internal financial procedures.
Required proficiency with Procore and advanced Microsoft Excel skills including pivot tables and formulas.
Must have experience in contract management, construction management processes, and budget oversight.
Bachelor's degree in Finance, Accounting, Business Administration, Construction Management, or related field with at least 3 years of relevant experience.
Salary range from USD $80,000 to $90,000 per year.
Collaborate closely with facilities, procurement, budget/finance departments, vendors, and contractors.

Assistant Project Manager for Project Controls/Financials Full Description

About Us:

This position will support the design and construction team consisting of a director, 1-2 project managers and a design team. This role partners closely with the facilities department; procurement department; budget/finance dept and all other colleagues necessary for collaboration and teamwork. This position must have strong computer skills with an emphasis on knowledge in Procore (project management software) and Microsoft Office Suite. The position plays a key role in a successful construction project in keeping the project management software updated; assisting in all aspects of finanical and data management; contract administration and overall project organization.

POSITION RESPONSIBILITIES:

Financial Management & Budget Oversight

Maintain budget tracking for capital and renovation projects, ensuring accurate reconciliation of costs.
Conduct budget vs. actual analysis, identifying cost variances and ensuring financial compliance.
Process requisitions, purchase orders, and invoice reconciliation to ensure timely and accurate payments.
Support the preparation of the annual and mid-year capital budgets, including financial forecasting.
Assist in developing and updating the 20-year Capital Plan, managing a projected budget of approximately $80 million.
Prepare cash flow Analysis for all projects and track actuals accordingly.

Project & Contract Administration

Prepare, track, and manage contracts, purchase orders, change orders, and financial documentation in compliance with procurement policies.
Work closely with vendors, contractors, and procurement teams to ensure seamless project execution.
Maintain comprehensive documentation control including contract amendments, approvals, and financial reports.
Assist in writing and managing meeting minutes, action items, and project status reports.
Assist in arranging meetings for the project teams.
Tracking project milestones.
Assist in preparing bid packages for new projects

System Transition & Data Management

Support the transition to new Project Management Software (Procore), ensuring smooth financial data migration.
Leverage new software to streamline financial processes and reporting.
Generate financial reports using multiple systems (Banner, MicroMain, CMS, Procore) to provide real-time project insights.

Change Order & Compliance Management

Monitor and process change orders, ensuring accurate financial tracking and compliance.
Work with stakeholders to analyze financial impacts of scope changes on budget and project timelines.
Ensure all financial records align with procurement guidelines, grant funding requirements, and internal policies.

QUALIFICATIONS:

Bachelor’s degree in Finance, Accounting, Business Administration, Construction Management, or a related field.
3 years of relevant experience in financial analysis, budget management, or construction project administration.
Experience with Project Management Software (Procore) is HIGHLY preferred.
Advanced proficiency in Microsoft Office with an emphasis on Microsoft Excel, including pivot tables, formulas, and financial modeling.
Strong experience in contract management, invoice reconciliation, and procurement processes.
Excellent organizational, written, and verbal communication skills.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Knowledge of capital planning, construction budgets, and financial reporting is a plus.
Must be knowledgeable in AIA documents
Must have experience using ProCore
Must have experience in using Excel for reconciliations (ie. V-Lookup)
Must have experience in the construction management process
Highly recommended experience in construction pre-construction (estimating; bidding; leveling; contract administration)

Minimum Salary Range: USD $80,000.00/Yr. Maximum Salary Range: USD $90,000.00/Yr.

Original Job Description

About Us:

Financial Management & Budget Oversight

Maintain budget tracking for capital and renovation projects, ensuring accurate reconciliation of costs.
Conduct budget vs. actual analysis, identifying cost variances and ensuring financial compliance.
Process requisitions, purchase orders, and invoice reconciliation to ensure timely and accurate payments.
Support the preparation of the annual and mid-year capital budgets, including financial forecasting.
Assist in developing and updating the 20-year Capital Plan, managing a projected budget of approximately $80 million.
Prepare cash flow Analysis for all projects and track actuals accordingly.

Project & Contract Administration

Prepare, track, and manage contracts, purchase orders, change orders, and financial documentation in compliance with procurement policies.
Work closely with vendors, contractors, and procurement teams to ensure seamless project execution.
Maintain comprehensive documentation control including contract amendments, approvals, and financial reports.
Assist in writing and managing meeting minutes, action items, and project status reports.
Assist in arranging meetings for the project teams.
Tracking project milestones.
Assist in preparing bid packages for new projects

System Transition & Data Management

Support the transition to new Project Management Software (Procore), ensuring smooth financial data migration.
Leverage new software to streamline financial processes and reporting.
Generate financial reports using multiple systems (Banner, MicroMain, CMS, Procore) to provide real-time project insights.

Change Order & Compliance Management

Monitor and process change orders, ensuring accurate financial tracking and compliance.
Work with stakeholders to analyze financial impacts of scope changes on budget and project timelines.
Ensure all financial records align with procurement guidelines, grant funding requirements, and internal policies.

QUALIFICATIONS:

Bachelor’s degree in Finance, Accounting, Business Administration, Construction Management, or a related field.
3 years of relevant experience in financial analysis, budget management, or construction project administration.
Experience with Project Management Software (Procore) is HIGHLY preferred.
Advanced proficiency in Microsoft Office with an emphasis on Microsoft Excel, including pivot tables, formulas, and financial modeling.
Strong experience in contract management, invoice reconciliation, and procurement processes.
Excellent organizational, written, and verbal communication skills.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Knowledge of capital planning, construction budgets, and financial reporting is a plus.
Must be knowledgeable in AIA documents
Must have experience using ProCore
Must have experience in using Excel for reconciliations (ie. V-Lookup)
Must have experience in the construction management process
Highly recommended experience in construction pre-construction (estimating; bidding; leveling; contract administration)

Minimum Salary Range: USD $80,000.00/Yr. Maximum Salary Range: USD $90,000.00/Yr.

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Edtech.com's Summary

Assistant Project Manager for Project Controls/Financials Full Description

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