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University of Vermont logo

University of Vermont

Assistant to Department Chair

🇺🇸 Burlington, VT

🕑 Full-Time

💰 $23 - $26 per Hour

💻 Operations

🗓️ June 11th, 2025

Edtech.com's Summary

University of Vermont is hiring an Assistant to Department Chair. The role involves providing high-level administrative support to the Chair and senior leaders in the Department of Family Medicine, including managing calendars, preparing meeting materials, and coordinating faculty appointments. The position requires handling administrative tasks such as arranging conferences and meetings, supporting organizational activities, and contributing to a team-based work environment with a focus on health care. 

Highlights 

  • Provide administrative support to the Chair and department leaders.
  • Manage complex business calendars and meeting preparations.
  • Coordinate faculty appointments and promotions.
  • Proficient knowledge of office software applications required.
  • Desirable knowledge of PeopleSoft and PeopleAdmin.
  • Compensation range: $23/hour - $25.50/hour.
  • Requires an Associate’s degree and one to three years of related experience.
  • This position is ineligible for telework due to essential functions.

Assistant to Department Chair Full Description


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Assistant to Department Chair
Please carefully review the details of this position below. To apply for the position, please click the Apply for this Job button (or see the Special Instructions below if no button appears).
 If you would like to bookmark this position for later review, click on the Bookmark button.
The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.
For information on safety and security at the University of Vermont, see the annual security report by clicking on the Clery Act button in the sidebar menu.
Finalists for positions at UVM may be subject to a criminal background check.
For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.
Be sure to carefully review and update your application information before submitting an application!
Position Details
 Position Details 
Advertising/Posting Title  | Assistant to Department Chair
Posting Summary  | Provide high-level administrative support to the Chair and other senior department leaders in the Department of Family Medicine. Provide highly specialized support for department matters, handle complex business calendars exercising independent judgment in problem-solving, prioritizing workflow, establishing timelines and preparing meeting materials for successful departmental meetings. Assist with maintaining records, along with coordinating faculty appointments, reappointments and promotions, and faculty annual review process. Coordinate special projects to ensure an overall standard of excellence in the office operations. Handle all administrative responsibilities including but not limited to arranging for conferences, workshops, meetings, travel, support for organizational activities, and reporting assistance. Contributes to a progressive and team-based work environment that thrives on communication, collegiality, and commitment to health care.
Minimum Qualifications (or equivalent combination of education and experience)  | Associate’s degree and one to three years related experience required. Proficient knowledge of software applications used to support office functions, ability to multitask, and attention to detail required. Effective business communications and correspondence skills required.
Desirable Qualifications  | Working knowledge of PeopleSoft and PeopleAdmin desirable.
Anticipated Pay Range  | $23/hour - $25.50/hr
Other Information  |
Special Conditions  | Bargaining unit position, A probationary period may be required for current UVM employees, This position is ineligible for telework due to the essential functions, Background Check required for this position, External candidates must complete a 4-month probationary period
FLSA  | Non-Exempt
Union Position  | Yes, UVMSU
 Posting Details 
Position will be posted for a minimum of one week, after which it is subject to removal without notice.
Job Location  | Burlington, Vermont
Job Open Date  | 06/04/2025
Job Close Date (Jobs close at 11:59 PM EST.)  |
Open Until Filled  | No
 Position Information 
Position Title  | Office/Prgm Support Generalist
Posting Number  | S5629PO
Department  | Family Medicine/55510
Position Number  | 017890
Employee FTE  | 1.00
Employee Term  | 12
Supplemental Questions
Required fields are indicated with an asterisk (*).
  1.  Please specify here where applicable. Enter "NA" if not applicable. 
    (Open Ended Question)
  2.  How did you hear about this employment opportunity? 
    • Chronicle of Higher Education
    • HigherEdJobs
    • Inside Higher Ed
    • LinkedIn
    • Seven Days
    • UVM Employee (Please specify below)
    • UVM Employment Web Site
    • Vermont JobLink (Department of Labor)
    • Other (Please specify below)
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents

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