Assistant/Associate Director, Finance and Human Resources Operations

Job Profile:

Administrative Operations Manager 3

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay - Depends on experience:

$125,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and seven (7) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Recruiting for one position, either an Assistant or Associate Director. Salary and rank (Asst vs Assoc) depends on candidate's qualifications.

ASSISTANT DIRECTOR, Finance & HR Operations 

The Assistant Director serves as a hands-on working manager responsible for the daily execution of finance and HR operations for ASU Health. This role actively performs and oversees finance, budget, and HR operations while ensuring accuracy and responsiveness.

The Assistant Director balances day-to-day execution with team coordination, ensuring processes run smoothly, deadlines are met, and policies are followed.

ASSOCIATE DIRECTOR, Finance & HR Operations 

The Associate Director provides leadership to ensure operational excellence across finance and HR functions for ASU Health. Building upon full mastery of day-to-day operations, this role focuses on process optimization and performance management.

The Associate Director ensures systems, structures, and internal controls are scalable, efficient, and aligned with long-term strategic objectives. This role supervises professional staff and provides operational guidance to leadership.

Pay Range: $103,700 - $125,000; DOE

Essential Duties - Assistant Director

Day-to-Day Financial Operations 

• Prepare and review financial transactions including journal entries, expense transfers, budget reallocations, and costing allocations.

• Oversee purchasing, travel, PCard, and reimbursement processes for compliance and timeliness.

• Monitor operating, designated, restricted, and grant accounts for accuracy.

• Reconcile accounts and resolve discrepancies.

• Support fiscal year-end close activities.

Budget Management & Reporting

• Assist in developing the annual operating budget for ASU Health and related initiatives.

• Develop and maintain detailed budget tracking tools.

• Prepare monthly financial reports and variance analyses.

• Conduct routine forecasting and update projections throughout the fiscal year.

• Track revenue and expense performance against budget.

• Provide data-driven insights to unit leaders regarding financial status.

• Translate financial data into clear summaries for non-financial audiences.

HR Transaction Oversight & Workforce Support

• Process and/or directly oversee staff and student HR actions including hires, funding changes, compensation updates, and separations.

• Ensure position funding alignment and payroll accuracy.

• Monitor vacancy savings and personnel projections.

• Serve as primary operational liaison with central HR and Academic Personnel teams.

• Ensure compliance with university HR policies and timelines.

Compliance & Process Management

• Review transactions to ensure adherence to ASU and ABOR policies.

• Maintain documentation of financial and HR procedures.

• Support audit preparation and documentation requests.

• Identify process inefficiencies and recommend improvements.

Team Coordination & Working Supervision

• Coordinate workflow across finance and HR operations.

• Provide day-to-day guidance to analysts or coordinators as assigned.

• Set expectations for timeliness and accuracy of deliverables.

• Train staff on procedures and systems.

Other

• Support special projects and operational initiatives as assigned.

• Regular review of completed tasks.

• Use critical thinking to make decisions and/or analyze and report data.

• Deliver presentations to a variety of audiences.

• Initiate confidential correspondence on behalf of the department .

• Conduct interviews over the phone or in person.

• Supervise Staff and/or students.

• Work both independently and within a complex structured team.

• Use office equipment.

• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.

• Frequent bending, reaching, lifting, pushing and pulling up to 20 pounds (light).

• Other duties as assigned.

Essential Duties - Associate Director

Includes all responsibilities of the Assistant Director, plus the following expanded scope:

Operational Excellence & Process Optimization

• Evaluate and propose improvements for finance and HR processes to improve efficiency, accuracy, and scalability.

• Establish standardized operating procedures and service expectations with input from supervisor.

• Implement performance metrics and dashboards to monitor operational effectiveness.

• Identify automation opportunities and system improvements.

Advanced Budget Strategy & Financial Planning

• Lead development of annual operating budgets; assist with multi-year planning.

• Conduct forecasting and scenario modeling for growth initiatives, new programs, and strategic investments.

• Develop pro formas and cost analyses.

• Identify financial risks and suggest mitigation strategies.

• Ensure alignment between workforce plans and budget projections.

Internal Controls & Risk Management

• Lead audit coordination and corrective action plans.

• Ensure compliance with ABOR, ASU, and applicable regulatory requirements.

Leadership & Talent Development

• Supervise and develop finance and HR professionals.

• Establish performance expectations and accountability standards.

• Mentor staff to build technical and analytical capability.

• Ensure workload balance and cross-training for business continuity.

Workforce Strategy & Organizational Planning

• Advise leadership on compensation, staffing structures, and organizational design impacts.

• Partner with central HR on complex employee relations or structural issues.

Strategic & Executive Support

• Serve as operational advisor to directors and program leaders.

• Present financial and workforce analyses to senior leadership.

• Represent ASU Health on committees and cross-functional initiatives.

• Act as escalation point for finance and HR operational matters.

Desired Qualifications - Assistant Director

• Bachelor's degree in Finance, Accounting, Business Administration, Public Administration, or related field.

• 5-7 years of progressively responsible experience in finance, budgeting, or business operations.

• Direct experience performing financial analysis and preparing budgets.

• Experience processing or overseeing HR transactions in a complex organization.

• Strong Excel and financial reporting skills.

• Experience with ERP systems (e.g., Workday) and budgeting/planning tools.

• Working knowledge of internal controls and compliance requirements.

• Demonstrated ability to manage multiple deadlines while performing detailed work.

• Strong written and verbal communication skills.

• Experience in higher education, healthcare, or public-sector environments preferred.

• Ability to clearly communicate to perform essential functions

• Use of basic math and a calculator

Desired Qualifications - Associate Director

• Master's degree in Finance, Accounting, Business Administration, or related field.

• 8-10 years of progressive experience in finance, budgeting, or business operations.

• Demonstrated experience leading financial planning and operational improvements.

• Experience supervising professional staff.

• Experience leading audits or compliance reviews.

• Strong communication and presentation skills.

• Ability to implement process improvements and performance metrics.

• Experience in higher education, academic health, or healthcare environments preferred.

• CPA, MBA, MPA, or related credential preferred.

• Ability to clearly communicate to perform essential functions

• Use of basic math and a calculator

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.

• Required to stand for varying lengths of time and walk (moderate) distances to perform work

• Physical demands may include stooping, bending, crawling under/around objects, reaching, lifting and pushing objects of varying weights up to 20 pounds (light). 

• May be eligible for a hybrid work schedule.

• Position may involve shared offices/space.

• The primary work location is the Tempe campus, but a presence on other campuses or at off-campus locations may be required.

Department Statement:

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$19467.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.