Associate Administrative Assistant

🇺🇸 Fort Wayne, IN

🕑 Full-Time

💰 $15 per Hour

💻 Other

🗓️ October 6th, 2025

Edtech.com's Summary

Purdue University Fort Wayne is hiring an Associate Administrative Assistant for the School of Music. The role involves providing administrative support to faculty, staff, students, and visitors, managing scheduling and registration tasks, maintaining office supplies and equipment, and assisting with various department functions.

Highlights

Provide administrative support to faculty, staff, students, and visitors in the School of Music.
Handle phone calls and provide information regarding schedules, programs, and courses.
Prepare recital programs and manage instrument inventory and check-outs.
Maintain student locker assignments and assist with access to locked facilities.
Manage room reservations for recitals, concerts, classes, and lessons.
Register students in the student information system and support registration inquiries.
Require proficiency in word processing, spreadsheets, and database software.
Must have a High School diploma or GED with 0-1 year of relevant work experience.
The hourly wage starts at $14.50 and position is non-exempt.
Benefits include free tuition through Purdue University Global, insurance from the first day, paid time off, and fee remission for family members.

Associate Administrative Assistant Full Description

Join Purdue University Fort Wayne:

We are currently seeking a full-time on-site Associate Administrative Assistant (39202) in our School of Music. The Administrative Assistant serves as a front-line resource for the School of Music’s students, faculty, staff, and the general public. This position’s hourly wage starts at $14.50.

Primary Responsibilities:

Provide administrative support to the department’s faculty, staff, students, and visitors.
Direct calls and provide information about schedules, programs, courses, etc.
Communicate information from the chair and department.
Prepare and print programs; distribute and collect recital forms.
Maintain instrument inventory and instrument check-out lists.
Manage student locker assignments and assist with access to locked facilities.
Maintain office equipment and order office supplies when needed.
Assist faculty and advisors with schedules and information for classes, textbook orders, work orders, and the course evaluation process.
Schedule and reserve rooms for all department recitals, concerts, classes, and lessons.
Register students into the student information system and assist them with registration questions.
Organize and maintain files for new and continuing students.
Other duties as assigned.

Required Qualifications:

A High School diploma or GED.
0-1 year of work experience in an administrative support, clerical, or customer service role.
Excellent interpersonal, organizational, and written/verbal communication skills.
Proficient in word processing, spreadsheets, and database software.

Benefits:

Free tuition through Purdue University Global.
Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
Insurance starts on first day of employment.
Generous Paid Time Off – additional PTO in December.
Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information:

Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
Purdue will not sponsor employment authorization for this position.
A background check and misconduct screen will be required for employment in this position.

Purdue Fort Wayne is an EEO/AA employer

FLSA Status

Non-Exempt

Original Job Description

Join Purdue University Fort Wayne:

Primary Responsibilities:

Provide administrative support to the department’s faculty, staff, students, and visitors.
Direct calls and provide information about schedules, programs, courses, etc.
Communicate information from the chair and department.
Prepare and print programs; distribute and collect recital forms.
Maintain instrument inventory and instrument check-out lists.
Manage student locker assignments and assist with access to locked facilities.
Maintain office equipment and order office supplies when needed.
Assist faculty and advisors with schedules and information for classes, textbook orders, work orders, and the course evaluation process.
Schedule and reserve rooms for all department recitals, concerts, classes, and lessons.
Register students into the student information system and assist them with registration questions.
Organize and maintain files for new and continuing students.
Other duties as assigned.

Required Qualifications:

A High School diploma or GED.
0-1 year of work experience in an administrative support, clerical, or customer service role.
Excellent interpersonal, organizational, and written/verbal communication skills.
Proficient in word processing, spreadsheets, and database software.

Benefits:

Free tuition through Purdue University Global.
Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
Insurance starts on first day of employment.
Generous Paid Time Off – additional PTO in December.
Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information:

Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
Purdue will not sponsor employment authorization for this position.
A background check and misconduct screen will be required for employment in this position.