George Washington University
Associate Director, Scheduling
🇺🇸 Hybrid - Washington, DC
🕑 Full-Time
💰 $58K - $79K
💻 Other
🗓️ January 12th, 2026
Edtech.com's Summary
- Assist Scheduling Director in managing university space scheduling and allocation.
- Coordinate marketing and sales initiatives to promote Events & Venues spaces to external clients.
- Identify new opportunities to achieve university business goals.
- Handle complex or unique scheduling requests in collaboration with administrators and staff.
- Prepare contracts for non-university event hosts and manage payments per contract terms.
- Liaise with Venues team to ensure contract compliance and proper implementation.
- Maintain and update division’s website and department policies.
- Maintain client database and ensure business continuity in staff absences.
- Minimum qualifications: Bachelor’s degree plus 5 years relevant experience, or Master’s degree plus 3 years relevant experience.
- Hiring salary range: $57,553.66 - $79,165.63.
Associate Director, Scheduling Full Description
The Division is currently seeking an Associate Director, Scheduling. This position reports to the Scheduling Director.
Responsibilities include: Assists the Scheduling Director in ensuring that university initiatives related to the scheduling and allocation of space meet the university’s mission and fulfill client needs. Coordinates and implements marketing and sales initiatives to promote the use of Events & Venues venue space to existing and potential external clients. Identifies new opportunities to benefit the university, and achieve meaningful business goals. Collaborates with the team to determine organizational objectives and priorities. Works with the various administrators and key staff members regarding requests that are unique, complex and out of the norm of daily procedures in order to deliver quality service while following policies and procedures. Reviews and interprets client requests and prepares contracts for non-university event hosts, ensuring that all policies and parameters are communicated at the time of booking. Tracks deposits and additional payments per contract terms. Liaises with Venues team to ensure that all contract details are properly implemented.
Assists with maintaining and updating the division’s website to accurately communicate information. Assists with ensuring the department policies and documents are up to date. Maintains client database. In the absence of other scheduling staff members, assumes responsibilities to ensure business continuity.
Performs other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications: | Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 5 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study plus 3 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: |
Preferred Qualifications: |
Hiring Range | $57,553.66 - $79,165.63
GW Staff Approach to Pay | How is pay for new employees determined at GW?
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
College/School/Department: | Division of Safety and Operation
Family | Safety and Facilities
Sub-Family | Venue Management
Stream | Individual Contributor
Level | Level 3
Full-Time/Part-Time: | Full-Time
Hours Per Week: | 40
Work Schedule: | Monday - Friday, 8:30 am - 6 pm, with flexibility to work occasional nights and/or weekends
Will this job require the employee to work on site? | Yes
Employee Onsite Status | Hybrid
Telework: | Yes
Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: | Employer will not sponsor for employment Visa status
Internal Applicants Only? | No
Posting Number: | S013913
Job Open Date: | 11/12/2025
Job Close Date: |
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: |
Background Screening | Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
- * Are you currently employed with The George Washington University?
- No
- Yes
- * For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
- Yes, IEP complete
- No, still in IEP
- N/a - not a current GW employee
- * What is your salary range expectation?
(Open Ended Question)
- Resume
- Cover Letter
Management & Development
Washington, DC 20006
Phone: 202-994-8500
Fax: 202-994-9680
Email: askhrmd@gwu.edu
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