Edtech.com's Summary

University of Miami is hiring an Assistant Director of Study Abroad Programs. The role involves managing faculty-led and exchange programs, facilitating application processes for students, developing new programs, and coordinating orientations and events. The Assistant Director will act as a liaison between students, faculty, and international partners and oversee program administration and marketing efforts.

Highlights

Manage faculty-led and student exchange study abroad programs.
Advise students on program selection, application, orientation, and post-program issues.
Maintain relationships with overseas partners and coordinate student housing and courses.
Organize orientations, workshops, information sessions, and study abroad fairs.
Develop and market new programs and assist faculty in course development.
Perform budget management, payment processing, and financial reconciliation for programs.
Maintain program records, student files, and compliance with immigration regulations.
Required: Bachelor’s degree (Master’s preferred), 3+ years of international education or study abroad experience, strong communication skills, and organizational abilities.
Knowledge of study abroad principles, office functionality, and foreign language skills are desirable.
Salary range: $55,000 - $56,000 annually.

Asst. Director, Study Abroad Programs Full Description

Asst. Director, Study Abroad Programs

Coral Gables, FL

Full time

Current Employees:

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POSITION SUMMARY

The Assistant Director of Study Abroad is responsible for promoting and administering UM’s study abroad and exchange programs. This position will manage faculty-led and exchange programs, facilitate the application process for outbound and incoming students, assist in the development of new programs and initiatives, assist with marketing efforts, and serve as a liaison to faculty, student services offices, and academic departments at the University. The assistant director is also responsible for organizing events such as faculty orientations, student orientations, workshops, information sessions, and fairs.

Salary range:

$55,000 - $56,000

Duties will include:

Conduct preliminary interviews with interested students; work with students to determine the most appropriate program(s).
Be familiar with all Study Abroad programs in order to assist students in selecting a program.
Advise, assist, and manage students going to and coming from assigned exchange programs (inquiries, application, acceptance/admission, housing, orientation, grades/transcripts, re-entry to UM/home institution, post-program issues, etc).
Serve as intermediary for student between UM departments and overseas institution.
Advise students going on non-UM programs.
Manage assigned exchange programs and develop/maintain relationships with overseas partners.
Work with overseas counterparts from assigned exchange programs to arrange courses and housing for both inbound and outbound exchange students.
Maintain correspondence with students, parents, overseas partners.
Maintain student files and database.
Research and provide information and suggestions for program information booklets (for assigned Study Abroad programs). Update program information booklets.
Evaluate, maintain, and update existing agreements and prepare new agreements.
Be familiar with immigration regulations affecting assigned countries.
Assist in all areas when others are traveling.
Participate in site visits and attend conferences for professional development.
Use independent discretion to verify credentials of overseas universities for students going abroad on non-UM programs and to verify credentials of U.S. universities that provide transcripts for students going abroad on non-UM programs.
Send and update student lists sent to other campus units for clearance of students studying abroad.
Plan and organize general pre-departure orientations for fall, spring, and summer terms.
Plan and organize orientation program for new exchange students to UM for fall and spring terms.
Plan and organize Welcome Back/To receptions.
Update study abroad scholarship information.
Maintain Course and Curriculum for all SAP courses.
Manage the assigned faculty-led programs.
Reconciliation of program costs once trips are complete.
Organize and participate in general advising sessions.
Assist in the coordination and delivery of the Study Abroad fairs.
Visit classes/organizations/residence halls, etc. to promote study abroad.
Represent Study Abroad in UM Office of Admission programs and other units’ open houses/fairs.
Suggest, plan and carry out appropriate vehicles to promote study abroad on campus (newsletter, Hurricane articles, etc.).
Coordinate and deliver information sessions/orientations for the development of new faculty-led programs.
Work with UM faculty to develop new courses.
Assist faculty in coordinating plans for course.
Develop budget for course with faculty input. Conduct marketing of programs and courses.
Register students and monitor registrations and payments.
Process travel advances and payments.
Reconcile revenue and expenses for UM Courses Abroad budgets.
Create and submit reimbursements for faculty.
Set up the special pricing for all faculty-led programs.
Initiate faculty payroll.
Ensure that all students and faculty are aware of UM procedures concerning safety and liability issues and have completed necessary forms prior to travel.
Conduct pre-departure orientations.
Participate in Course Abroad workshops.
Other duties as assigned by the supervisor

Qualifications

Bachelor’s Degree in relevant field required. Master’s Degree Preferred
Three (3) years related work experience in study abroad field or international education, including progressive experience in management and leadership.
A combination of relevant education and experience may be considered.
Skill in foreign language desired.
Strong written, oral, and interpersonal communication skills.
Very high level of organization, attention to detail, and accuracy.
Knowledge of study abroad principles and practices.
Knowledge of functionality of study abroad office.
Knowledge of international education.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:Full time

Employee Type:Staff

Pay Grade:A9

Original Job Description

Asst. Director, Study Abroad Programs

Coral Gables, FL

Full time

Current Employees:

POSITION SUMMARY

Salary range:

$55,000 - $56,000

Duties will include:

Conduct preliminary interviews with interested students; work with students to determine the most appropriate program(s).
Be familiar with all Study Abroad programs in order to assist students in selecting a program.
Advise, assist, and manage students going to and coming from assigned exchange programs (inquiries, application, acceptance/admission, housing, orientation, grades/transcripts, re-entry to UM/home institution, post-program issues, etc).
Serve as intermediary for student between UM departments and overseas institution.
Advise students going on non-UM programs.
Manage assigned exchange programs and develop/maintain relationships with overseas partners.
Work with overseas counterparts from assigned exchange programs to arrange courses and housing for both inbound and outbound exchange students.
Maintain correspondence with students, parents, overseas partners.
Maintain student files and database.
Research and provide information and suggestions for program information booklets (for assigned Study Abroad programs). Update program information booklets.
Evaluate, maintain, and update existing agreements and prepare new agreements.
Be familiar with immigration regulations affecting assigned countries.
Assist in all areas when others are traveling.
Participate in site visits and attend conferences for professional development.
Use independent discretion to verify credentials of overseas universities for students going abroad on non-UM programs and to verify credentials of U.S. universities that provide transcripts for students going abroad on non-UM programs.
Send and update student lists sent to other campus units for clearance of students studying abroad.
Plan and organize general pre-departure orientations for fall, spring, and summer terms.
Plan and organize orientation program for new exchange students to UM for fall and spring terms.
Plan and organize Welcome Back/To receptions.
Update study abroad scholarship information.
Maintain Course and Curriculum for all SAP courses.
Manage the assigned faculty-led programs.
Reconciliation of program costs once trips are complete.
Organize and participate in general advising sessions.
Assist in the coordination and delivery of the Study Abroad fairs.
Visit classes/organizations/residence halls, etc. to promote study abroad.
Represent Study Abroad in UM Office of Admission programs and other units’ open houses/fairs.
Suggest, plan and carry out appropriate vehicles to promote study abroad on campus (newsletter, Hurricane articles, etc.).
Coordinate and deliver information sessions/orientations for the development of new faculty-led programs.
Work with UM faculty to develop new courses.
Assist faculty in coordinating plans for course.
Develop budget for course with faculty input. Conduct marketing of programs and courses.
Register students and monitor registrations and payments.
Process travel advances and payments.
Reconcile revenue and expenses for UM Courses Abroad budgets.
Create and submit reimbursements for faculty.
Set up the special pricing for all faculty-led programs.
Initiate faculty payroll.
Ensure that all students and faculty are aware of UM procedures concerning safety and liability issues and have completed necessary forms prior to travel.
Conduct pre-departure orientations.
Participate in Course Abroad workshops.
Other duties as assigned by the supervisor

Qualifications

Bachelor’s Degree in relevant field required. Master’s Degree Preferred
Three (3) years related work experience in study abroad field or international education, including progressive experience in management and leadership.
A combination of relevant education and experience may be considered.
Skill in foreign language desired.
Strong written, oral, and interpersonal communication skills.
Very high level of organization, attention to detail, and accuracy.
Knowledge of study abroad principles and practices.
Knowledge of functionality of study abroad office.
Knowledge of international education.

Job Status:Full time

Employee Type:Staff

Pay Grade:A9

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Asst. Director, Study Abroad Programs

Edtech.com's Summary

Asst. Director, Study Abroad Programs Full Description

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