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Budget Support Associate

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Posting Details

 Posting Details 

Job #  | 042147
Department Code  | 21228-2022
Department  | School of Management
Job Title  | Budget Support Associate
Location  | Syracuse, NY
Pay Range  | $21.60 - $26.45
Pay Determination  | Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level  | S4
FLSA Status  | Non-exempt
Hours  | Standard University business hours.

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type  | Full-time
Campus  | Syracuse, NY
Unionized Position Code  | UA
Job Description  | The Budget Support Associate at the Whitman School of Management is a key member of the business operations team, responsible for processing, analyzing, and supporting a high volume of financial transactions across multiple university systems. This role ensures accuracy, compliance, and timely financial activity across a variety of funding sources including operating, sponsored, and gift accounts. In addition to transactional responsibilities, the associate contributes to budget reconciliation, financial reporting, and policy interpretation. The position requires strong technical and analytical skills, a collaborative approach, and a deep understanding of financial systems and procedures.

This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.
Education and Experience  | Minimum 3 years of financial transaction, reconciliation, or budget support experience in a complex organizational setting. Demonstrated experience with enterprise financial systems such as PeopleSoft and Salesforce. Proficiency in Microsoft Excel, including pivot tables and data analysis functions. Strong attention to detail, organizational skills, and ability to manage multiple competing deadlines. Knowledge of University or sponsored fund compliance preferred.
Skills and Knowledge  | Experience with financial and/or payment systems. Familiarity with Salesforce or other case management tools. Experience in fast paced transactional processing environment with short turnaround times. Average of 2-day time to process reimbursements and expense transactions. Accuracy rate of transaction entry. Number of resolved customer inquiries per month expected at 200+. Compliance with policy and audit results.
Responsibilities  | Process and reconcile purchasing card transactions, reimbursements, and requisitions in accordance with University policies and procedures. Ensure proper documentation, GL coding, and workflow completion across systems including PeopleSoft and Salesforce. Manage travel and business reimbursements from submission through resolution, including compliance review and communication with faculty and staff. Support budget monitoring and reconciliation by analyzing expense activity, preparing financial summaries, and partnering with the Budget Office and department administrators. Maintain accurate financial records across multiple accounts and funding sources. Assist with internal reporting and ad hoc financial analysis. Coordinate onboarding and hourly payroll approval for student and temporary employees. Ensure budget alignment and compliance with HR and funding guidelines.
Physical Requirements  | Not Applicable
Tools/Equipment  | Not Applicable
Application Instructions  | In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University  | Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area  | Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement  | Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans  | Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Respectful and Welcoming Community  | Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.


Quick Link  | https://www.sujobopps.com/postings/110596
Job Posting Date  | 08/14/2025
Application Deadline  |
Full Consideration By  |
Job Category  | Staff
Message to Applicants  | 

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