Purdue University
Business Assistant, Account Management
Edtech.com's Summary
Purdue University is hiring a Business Assistant for the Discovery Park District Centers and Institutes. The role involves collaborating with faculty, staff, and students to provide financial oversight, fiscal management, and operational support while ensuring compliance with federal and university policies.
Highlights
- Support financial oversight and fiscal management processes for Discovery Park Centers and Institutes including CERIAS, ISF, PPRI, and AIDA3.
- Assist with account management, procurement, travel, effort reporting, grant monitoring, and recharge/iLab management.
- Ensure compliance with federal and university policies and provide excellent customer service.
- Proficiency in Microsoft Word, Excel, Database, and Outlook/Electronic Email.
- High School Diploma or GED required with three years of related experience in account clerk, bookkeeping, or business functions.
- Strong communication, organizational, interpersonal, and customer service skills required.
- Adaptability to diverse work environments and ability to handle confidential information with discretion.
- Experience with procurement, funds management, and a learning orientation to changing technology.
- Helpful skills include university business office experience, SAP, SuccessFactors, and billing/collections experience.
- Non-exempt position eligible for overtime and requires a background check. Purdue University does not sponsor employment authorization for this role.
Business Assistant, Account Management Full Description
Job Summary
The Business Assistant with Discovery Park District Centers and Institutes will work collaboratively with departmental faculty, staff, students, and other business units or areas.
Who We Are:
The Institutes and Centers within the Discovery Park District bring together interdisciplinary researchers to advance large-scale initiatives that enable breakthrough discoveries and drive innovation in addressing critical global challenges. This role supports that mission by partnering with the Business Manager to provide financial oversight, stewardship, and operational support across Discovery Park Centers and Institutes, including CERIAS, ISF, PPRI, and AIDA3.
Responsibilities Include:
- Ensure compliance with federal & university policies while providing excellent customer services to the areas being supported.
- Perform various business functions to support the fiscal management process for organizational units.
- Assist with account management, procurement, travel, effort reporting, internal grant set up and monitoring and assist with recharge/iLab management.
- Serve as a resource for areas of responsibility.
What We’re Looking For:
Required:
Education and Experience:
- High School Diploma/GED.
- Three years of account clerk, bookkeeping, business or related experience.
- Experience with procurement.
- Experience in funds management and providing a high level of customer service.
Skills Needed:
- Adaptability in environments that require transitions and differing work styles.
- Knowledge of administrative and clerical procedures and systems, file management and records, forms and other office procedures and terminology.
- Strong oral and written communication skills.
- Excellent customer service skills and professionalism in dealing with students, individuals and business customers.
- Exceptional interpersonal skills with the ability to influence and build work relationships among a diverse workforce at all levels.
- Strong organizational and time management skills with emphasis on accuracy and attention to detail.
- Motivated individual with ability to efficiently multi task, work under pressure, handle interruptions and meet deadlines.
- Ability to identify problems, analyze information and implement solutions.
- Capable of taking initiative, assuming responsibility and handling confidential information with discretion.
- Ability to work independently and in a dynamic team environment.
- Must possess a learning orientation to changing technology.
- Proficiency in software experience: Microsoft Word, Excel, Database and Outlook/Electronic Email.
- Ability to work with diverse personalities and backgrounds.
What is Helpful:
- Two years of University business office experience.
- SAP, SuccessFactors, and billing/collections experience.
- University-related experience.
Additional Information:
- Purdue will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- FLSA: Non-Exempt (Eligible For Overtime)
- Retirement Eligibility: Non-exempt Defined Contribution Plan
Purdue University is an EO/EA University
Career Stream
Administrative and Operational Support 2
Pay Band S040
Job Code #20002334
Job Code #20002334
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