Purdue University
Business Assistant, Purchasing
🇺🇸 Hybrid - West Lafayette, IN
🕑 Full-Time
💰 TBD
💻 Other
🗓️ July 27th, 2025
Edtech.com's Summary
Purdue University is hiring a Business Assistant, Purchasing to manage procurement-related processes and support faculty, staff, and students in the College of Engineering and Purdue Polytechnic Institute. The role involves placing and receiving orders, processing payments, reconciling purchasing cards, managing vendor information, and responding to procurement inquiries while maintaining workflow through tracking systems.
Highlights
- Serve as primary contact for procurement guidelines, policies, and procedures.
- Support ordering and receiving through Ariba and process direct payments.
- Reconcile departmental purchasing cards and handle cash and check deposits.
- Respond to procurement-related inquiries and provide procedural guidance.
- Manage workflow using Footprints tracking system.
- Require proficiency in Microsoft Word, Excel, and Outlook.
- Must have at least 4 years of administrative/clerical and customer service experience.
- High School Diploma or GED mandatory.
- Ability to multitask, prioritize workload, and communicate effectively both verbally and in writing.
- Eligible for overtime; comprehensive benefits package offered by Purdue University.
Business Assistant, Purchasing Full Description
The Procurement Business Assistant will serve as the primary point of contact for procurement-related guidelines, policies, and procedures across various business areas. This position supports faculty, staff, and students in the College of Engineering and Purdue Polytechnic Institute in acquiring goods and services. Responsibilities include placing and receiving orders in Ariba, requesting new or updated vendor information, processing direct payments, reconciling departmental purchasing cards, entering work orders, and handling cash and check deposits. The assistant will also respond to procurement-related inquiries and provide guidance as needed, while managing workflow through the Footprints tracking system. The ideal candidate will be adaptable, collaborative, and comfortable working with a variety of work styles and responsibilities in a dynamic environment.
Hybrid work will be considered for this position based on the candidate’s location and interest.
At Purdue, we believe that the success of every employee – every member of our Boilermaker community – is built on six pillars: Integrity, Respect, Honor, Inclusion, Innovation and Growth.
What We're Looking For:
Education and Experience
Qualified candidates will need:
Qualified candidates will need:
- High School Diploma/GED. 4+ Years of experience in an administrative/clerical role
- 4+ years of experience in customer service
Skills needed:
- Proficient with Microsoft Word, Excel and Outlook
- Ability to practice good time management, organizational skills and efficiently multi-task
- Ability to work under pressure, handle frequent interruptions, prioritize workload and meet deadlines
- Must demonstrate a willingness to learn and use own initiative to explore capabilities to enhance productivity and assume responsibility
- Ability to make sound judgments and observe confidentiality at all times is essentialStrong verbal and written communication with skills
- Ability to explain policies and procedures to staff
- Ability to handle interruptions while meeting deadlines with accurate results and providing exceptional customer service
- Ability to problem solve and analyze issues
- Ability to maintain productivity and efficiency in a hybrid work environment (on-campus and at-home)
Additional Information:
- Purdue University will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- FLSA: Non-exempt (Eligible For Overtime)
- Retirement Eligibility: Non-exempt Defined Contribution
- Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
- Purdue University is an EOE employer
Career Stream
- Administrative and Operational Support 2
- Pay Band: S040
- Job Code: 20002334
