Purdue University is hiring a Senior Business Assistant. This role manages payments to capital vendors, oversees work orders related to capital projects, and reconciles invoice discrepancies. It is responsible for improving payment controls, maintaining project records in SAP, and serving as the lead system tester for capital projects. The position also provides monthly financial reviews to ensure audits and closures are successful.
Highlights
Manage payment processes for capital vendors and reconcile invoice discrepancies.
Maintain project and financial records in SAP.
Provide backup support to the Business Assistant and Procurement Specialist.
High school diploma/GED with 4+ years of relevant experience required.
Strong organizational, problem-solving, and communication skills necessary.
Proficiency in Microsoft Excel, Outlook, and database management.
Experience with SAP, Ariba, PPM, and Success Factors preferred.
Competitive benefits package including medical, dental, and vision insurance.
FLSA: Non-exempt (Eligible for Overtime).
Retirement plan includes Non-exempt Defined Contribution Plan.
Business Assistant, Senior Full Description
Job Summary
The Senior Business Assistant in the Capital Projects Financial Operation Unit is responsible for managing payments to capital vendors, overseeing work orders related to capital projects, and reconciling invoice and procurement discrepancies. This role involves improving payment controls and guidelines, maintaining project and financial records in SAP, and ensuring all project creations and updates align with appropriate projects in PPM. Additionally, the Senior Business Assistant serves as the lead system tester for capital projects, conducts monthly financial record reviews to verify successful audits and closures, and provides solutions for any identified issues. This position also serves as a backup to the Business Assistant and Procurement Specialist as needed.
This position is fully remote.
What We're Looking For:
Education and Experience Qualified candidates will need:
High school diploma/GED
4+ years’ experience of account clerk, bookkeeping, business or related experience
Experience with procurement.
Skills needed:
Ability to identify problems, analyze information and implement solutions
Capable of taking initiative, assuming responsibility, maintain quality standards and handling confidential information with discretion
Strong organizational and time management skills with emphasis on accuracy and attention to detail.
Ability to influence and build work relationships among a diverse workforce at all levels
Must be extremely flexible and adaptable to constantly varying work environments and with limited daily supervision
Ability to analyze, interpret and implement policies and procedures
Proficient with personal computer and related software (Microsoft Excel, Outlook, database, internet, etc.)
Ability to handle interruptions while meeting deadlines with accurate results and providing exceptional customer service
Must possess a learning orientation to changing technology
Demonstrated oral and written communication skills
What is helpful:
Two years of University business office experience strongly desired
SAP, SuccessFactors, and billing/collections experience
Knowledge of and skills in using SAP, Ariba, PPM, and Success Factors
Additional Information:
Purdue University will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
