University of South Carolina is hiring a Business Manager (Administrative Coordinator II). The role involves coordinating and supervising business management and fiscal activities within the Department of Mathematics. Responsibilities include managing a large academic department, ensuring compliance with policies, and overseeing personnel and financial operations.
Highlights
Coordinate and supervise business management activities for the Department of Mathematics.
Manage operations of a department with significant faculty and student numbers.
Ensure compliance with federal, state, and University policies and procedures.
Supervise procurement, accounts payable, accounts receivable, and other financial operations.
Require proficiency in MS Word, Excel, and database management.
Salary range: $54,165 to $67,707.
Requires a bachelor's degree in a related field and 2+ years of experience.
Must handle personnel operations and manage fiscal records actively.
Act as a liaison with various departments and ensure appropriate budget management.
Serve as department representative for meetings and contribute to budget development.
Business Manager (Administrative Coordinator II) Full Description
Business Manager (Administrative Coordinator II)
Please see Special Instructions for more details.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by July 27, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance
Retirement Programs
Paid Tuition
Dependent Scholarships
Annual Leave
Sick Leave
13 Paid Holidays (including an extended December holiday)
Paid Parental Leave
Professional Development Opportunities
Click here to learn more about why you should work at USC.
Posting Details
Posting Summary
Logo | Posting Number | STA00457PO25 Job Family | Business Operations Job Function | Business Operations USC Market Title | Business Operations Specialist Link to USC Market Title | https://uscjobs.sc.edu/titles/132278 Job Level | P2 - Professional Business Title (Internal Title) | Business Manager (Administrative Coordinator II) Campus | Columbia Work County | Richland College/Division | College of Arts and Sciences Department | CAS Mathematics State Pay Band | 6 Approved Starting Salary | $54,165 Advertised Salary Range | $54,165 - $67,707 Location of Vacancy | Part/Full Time | Full Time Hours per Week | 37.5 Work Schedule | Monday – Friday, 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department. Basis | 12 months Job Search Category | Administrative
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | Under minimal supervision, coordinates and supervises all business management and fiscal records activities in the Department of Mathematics. Under general supervision, coordinates, supervises, and directs the complex operation of a large scale academic department (40 full-time faculty, 10 or more adjunct/visiting faculty, a staff of 5, over 200 undergraduate majors. Provide assistance to the department’s faculty and staff to ensure compliance with federal, state and University policies and procedures. Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials | Preferred Qualifications | Thorough knowledge of policies and procedures in the development, preparation, and implementation of both federal and state grants and academic regulations required. Knowledge of personnel, procurement, and fiscal procedures and policies. This position requires efficient and independent office management skills, word processing, and database applications. Knowledge/Skills/Abilities | Proficient in personal computer operation. Working knowledge of MS Word and Excel. Proficient in database applications for use in development and refinement of databases. Ability to communicate effectively and maintain good working relationship with diverse University personnel, faculty, staff, students, and the public. Ability to plan, organize, and supervise the work of subordinate personnel. Ability to maintain confidentiality. Preferred Qualifications: Knowledge of University mainframe software (IMS and OnDemand) and University web-based applications (DataWarehouse, Intranet, etc.). Knowledge of University fiscal procedures, policies, and grant funding requirements.
Job Duties
Job Duty | Supervises and coordinates all personnel operations maintains personnel records, coordinates the submission of all personnel documents, monitors correct payout, and advises personnel regarding policy and procedures. Supervises compliance with time and effort reporting procedures. Initiates and coordinates personnel journal entry preparation and execution. Essential Function | Yes Percentage of Time | 10Job Duty | Supervises staff in the main office. Coordinates leave actions for staff. Initiates Summer Compensation and hiring Staff and should be a reliable source in handling other hiring documents and processes for HR procedures when Administrative Assistant is out or needs assistance. Responsible for maintaining files and approving staff time sheets in HCM. Responsible for submission of staff EPMS’s with approval of Chair. Essential Function | Yes Percentage of Time | 10Job Duty | Supervises and coordinates all activities related to procurement, accounts payable, and accounts receivable, acts as liaison with those offices, and assures compliance with policy and procedures. Oversees purchasing card usage within the department, international payments, and cash advances. Oversees internal billing. Reviews all procurement items. Approves Travel request to assure funding available. Essential Function | Yes Percentage of Time | 20Job Duty | Under minimal supervision, coordinates and supervises all business management and fiscal records activities within the Department of Mathematics to include operating of summer school accounts, lab fees, overhead service, start-up and grant accounts. Assures compliance with approved budgets. Develops and provides budget and salary reports and projections, and initiates budget transfers and journal entries. Corrects over-expenditures and manages close-outs. Prepares summaries and analyses of grant information, indirect cost, time and effort reporting, recovery information, pending grant information, and award information. Essential Function | Yes Percentage of Time | 30Job Duty | Acts as signatory for all financial documents and assures compliance with policies and procedures on those documents. Essential Function | Yes Percentage of Time | 5Job Duty | Serves as representative at meetings related to business management, including participation in budget development process, and attends training sessions as needed. Essential Function | Yes Percentage of Time | 5Job Duty | Oversees building maintenance and security; Acts as liaison for the Math Department by working with Facilities and University Police. Monitors conditions of offices, classrooms, labs, lounges, halls and stairs, and takes corrective action when needed. Essential Function | Yes Percentage of Time | 5Job Duty | If needed to assist with departmental events. Essential Function | Yes Percentage of Time | 5Job Duty | Provide assistance and guidance to the department’s faculty and staff to ensure compliance with federal, state, and University policies and procedures. Essential Function | Yes Percentage of Time | 5Job Duty | All other duties and responsibilities as assigned. Essential Function | No Percentage of Time | 5
Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1 Desired Start Date | 08/16/2025 Job Open Date | 06/12/2025 Job Close Date | 07/27/2025 Open Until Filled | No Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by July 27, 2025. The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Click here to learn more about why you should work at USC. Quicklink for Posting | https://uscjobs.sc.edu/postings/188787 EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have at least a Bachelor's Degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
Yes
No
Applicant Documents
Required Documents
Cover Letter
Resume
List of References and Contact Information
Optional Documents
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