Business Operations Specialist

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay - Depends on experience:

$55,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Position Salary Range: $50,000 - $55,000 per year; offer dependent on experience

The Office of the University Provost Business Operations Specialist (BOS) is responsible for to supporting the procurement of goods and services for a variety of units and initiatives. The employee in this position must be service-minded, an active listener, a strong communicator, and a resourceful problem-solver. This position works closely with students, faculty, and staff—offering clear guidance through all steps of the procurement process with professionalism and patience. This position must be highly organized, self-motivated, and thrives in a fast-paced, deadline-driven environment.

Essential Duties:

• Process purchases for events, operating supplies, services, and conference registrations using PCard, Sunrise Carts, and other procurement tools, ensuring compliance with established financial and purchasing policies.
• Ensure accurate application of worktags and spend categories in alignment with reporting requirements and fund allowability to support compliance and reliable financial reporting.
• Maintain departmental PCard(s), including daily management, document retention, and reconciliations/verifications.
• Serve as the unit reviewer for PCard verifications across all departments under our operational umbrella, ensuring accuracy, compliance, and timely processing.
• Proactively and professionally communicate with individuals regarding the status of services or goods to ensure transparency and maintain positive working relationships.
• Provide program-specific training to staff and students on Sunrise Cart, ServiceNow, and university purchasing forms and guidelines.
• Monitor a variety of account expenditures and ensure accuracy in the purchasing process within departmental units.
• Cross-train in payroll, account reconciliations, journal entries, supplier invoices, requisitions, and other Workday transactions.
• Assist with audit requests and special projects requiring research, problem-solving, and recommendations.
• Stay up to date on ASU and departmental policies and procedures to ensure accurate financial processing.
• Provide supervision to student staff as needed.
• Work independently and exercise professional judgment to serve as a knowledgeable and helpful resource.
• Perform other duties as assigned to ensure the continuity of department operations and meet customer service needs.

Desired Qualifications:

• Experience in using a financial system, and reporting system in a higher education environment (Workday, Sunrise, ServiceNow).
• Experience with Microsoft Office (Word, Excel, Access, Outlook) and Adobe Acrobat PDF.
• Demonstrated knowledge of ASU policies and procedures regarding financial and purchasing policies and processes.
• Experience working in a fast-paced environment with competing deadlines.
• Experience in dealing with confidential and sensitive information.
• Demonstrated knowledge of standard office and administrative practices.
• Ability to perform detailed work in an open and shared workspace.
• Evidence of effective communication skills.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25). Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to communicate to perform essential functions. Calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier. This position receives general review of objectives.

Department Statement:

The Office of the University Provost provides leadership to all ASU campuses and academic programs, fostering global distinction in teaching, research and services to the community.  To learn more about the Office of the University Provost, go to: http://provost.asu.edu

ASU offers an array of employee benefits, including reduced tuition for employees, their spouses, and dependents; competitive rates for health and life benefits; a wellness program; disability and leave program; paid holidays; and retirement programs. Visit https://cfo.asu.edu/hr-benefits for further details, as well as https://cfo.asu.edu/hr-applicant for a message to future ASU employees.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$19409.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.