Business Operations Specialist

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay - Depends on experience:

$54,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Under supervision of the Global Launch Business Operations Manager, coordinates administrative functions related to human resources and business office support. Requirements are: strong attention to detail, communication and effective team member skills, ability to work autonomously; self-starter with an efficient work methodology, skilled in maintaining effective working relationships; strong ability to manage multiple tasks and priorities; problem solve, work well in a fast-paced, deadline driven team environment. Performs a variety of other administrative, skilled or technical work of a specialized nature; may monitor and coordinate work of others, supervision of student staff.

Compensation range: $51,500 - $54,000

Essential Duties:

Duties fall into 2 main categories of work:

Business Office/Operations:

• Accounts payable, purchasing & software security requests

• Management of the center's purchasing card expenses, approvals,  allocations, and reconciliation.

• Loading student fees & tracking in Salesforce

• Accounts receivable - checks/wires, invoicing

• Maintain & manage office space, supplies, equipment & inventory

• Account reconciliation

• Manage building ISAAC access

• Travel processing in the Concur travel system, including trip request submissions and approvals, expense report review and approvals, and travel expense tracking.

• Coordinates, reviews and manages new vendors, independent contractors and speaker contracts.

Human Resources:

• Recruitment, hiring, onboarding students, staff, academic professionals

• Review timesheets (timekeeper role)

• Track employee trainings 

• Payroll reconciliation and other HR tasks as needed 

Desired Qualifications:

• Experience in Business Operations or financial services in higher ed

• Experience with Dropbox, Google Drive, Adobe, Outlook, and Excel

• Demonstrated knowledge of ASU financial and administrative systems: ASU and Foundation Workday, Workday HCM, Analytics, Concur Travel system, ability to adapt to new technology

• Experience with purchasing cards; processing and monitoring expenditures and audit procedures.

• Experience with recruitment, hiring, onboarding student workers and ASU hiring procedures

• Experience with Salesforce (or similar CRM)

• Evidence of strong written and verbal communication skills

• Evidence of high-quality work that requires attention to detail

• Demonstrated knowledge of basic principles, practices and methods of accounting, budgeting, and inventory management

• Knowledge of HR policies for student employees, University Staff, and Academic Professionals 

• Familiarity with ISAAC - Integrated System for ASU Access Control

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse

• Frequently required to stand for varying lengths of time and walk moderate distances to perform work

• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts

• Flexible work arrangement options are available based on job duties and department approval

Department Statement:

As leaders in English language training and international education, Global Launch provides an environment where your contributions make a direct impact on our students, partners and stakeholders. Join us in inspiring international students, educators, and leaders to change their lives and the world as we provide academic preparation, language training and professional skills development. Global Launch is filled with people who contribute to and achieve our goals, are ambitious and innovative, and continually seek to serve each other and our learners. If you wish to work in a globally-minded department where you will be valued for the skills you bring and be challenged to apply your abilities in new ways, consider joining our team!

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$19160.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.