Business Operations Specialist

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay - Depends on experience:

$55,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

The Department of English is looking for a Business Operations Specialist to perform a broad scope of financial tasks. Under general supervision, this position completes financial activities within the department and for areas, centers, and initiatives that receive operational support from the department. This position furthers the department's mission as an academic unit by supporting students, faculty, and staff with financial activities that advance the university's charter. The candidate will report to the Business Operations Manager, Senior, in the department's business office.

Salary Range: $51,500-$55,000 annually; DOE

Essential Duties:

• Follow all unit, college, and university policies, practices, and regulations as it relates to the position.

• Process Procurement Card (P-Card) transactions from purchase through to reconciliation in accordance with university policies and procedures.

• File and record all transactions the position is responsible for processing in unit's log and maintain documentation in unit's database/shared drive.

• Submit requisitions, supplier invoices, and non-travel expense reports in Workday FMS.

• Submit receipts for purchase orders as goods are received and services performed.

• Submit invoices to Accounts Payable, ensuring payments are processed and following up as needed on payment status.

• Prepare and submit travel requests and expense reports in Concur.

• Process deposits in accordance with cash-handling policy and practices and verify the deposit shows in the correct account.

• Process disbursements for scholarships, fellowships, awards, prizes, mini-grants, etc.

• Complete documentation necessary for financial transactions, including, but not limited, the unit's request to use funds (RUF) form, business meals form (BMF), interviewee expense summary, independent contractor determination checklist (ICC), speaker/artist/performer agreement (SAP), etc.

• This position receives regular review of objectives.

• Other duties as assigned.

Desired Qualifications:

• Knowledge of applicable federal, state and regulatory requirements, laws and standards.

• Knowledge of basic accounting principles, financial practices, regulations and standards.

• Skill in establishing and maintaining effective working relationships.

• Skill in effective communication, both verbal and written.

• Skill in planning, analyzing and establishing priorities.

• Ability to work effectively in an environment subject to quickly changing priorities, sensitive information and short deadlines and/or are subject to resolution of conflicts..

• Ability to develop and maintain cooperative, professional working relationships both within and across organizational areas.

• Ability to work effectively and collaboratively with faculty and staff.

• Knowledge of PC-based software for spreadsheet, database, word processing and presentation applications

• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.

• Infrequent bending, reaching, lifting, pushing and pulling up to 25 pounds.

• Regular use of standard office equipment, including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone, and associated computer/technology peripherals.

Flexible Work Options: ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. In addition to 8 am-5 pm, in-person format, the following flexible work options are available after a 90-day training period if the candidate is new to the unit of hire.

Hybrid work is anarrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location (i.e., a maximum of 40% remote work). Dean or vice president-level approval is required.

Department Statement:

The Department of English's motto - "Start here, go anywhere" - captures the unique value of our undergraduate and graduate English degrees, ones that can serve students in any art form, any discipline, and any profession. In fact, our degrees can take students anywhere they wish to travel. The Department of English faculty is internationally renowned for innovative research and teaching and explores the pan-world expression of the English language and its literature, which span the global yet connect directly to the local. The skills of critical thinking, reading comprehension, and analytic expression cultivated in the degrees are transferable into any endeavor. In particular, such skills provide the foundation for creative problem-solving and cultivate individual and collective expression. The department takes as its purview not just historical positioned work, whether linguistic or textual, but includes all forms of expression and all modes of new media, whether analogical or digital. We emphasize writing- academic, creative, personal, public, and workplace- that explores difference reflectively and functionally. Our goal is to educate citizens who can think, read, write, and act in robust and significant ways to meet new challenges.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$24066.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.