Appalachian State University
Business Services Coordinator
🇺🇸 Boone, NC
🕑 Full-Time
💰 $43K - $44K
💻 Other
🗓️ October 20th, 2025
K-12
Edtech.com's Summary
Appalachian State University is hiring a Business Services Coordinator. This role manages financial transactions, budgeting, expense coding, and financial planning for the Office of Arts Engagement and Cultural Resources, including the Schaefer Center and the Turchin Center, ensuring accurate record keeping and audit compliance.
Highlights
- Manage recording, reconciliation, and coding of transactions for Office of Arts Engagement and Cultural Resources.
- Oversee invoice payments, contact processing (YoMart), and generate invoices, journal entries, and contracts.
- Handle travel requests, reconciliations, monthly PCard/Foundation Card reports, deposits, and artist payments.
- Assist with payroll submissions and ensure compliance with state and university financial policies.
- Support contracting process and maintain receipt submissions and funding requests.
- Prepare monthly and annual budget reports and assist with budget writing.
- Requires Bachelor’s degree in business administration or related field or equivalent experience.
- Must have exceptional oral and written communication skills and valid driver's license.
- Anticipated hiring range $42,545 - $43,500 annually.
- Supports arts engagement programs including performing and visual arts venues and outreach.
Business Services Coordinator Full Description
Business Services Coordinator Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the
Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark this Posting link. If you would like to print a copy of this position for your records, click on the Print Preview link.
Please see Special Instructions for more details.
Please attach required documents:
- Cover Letter
- Resume
- List a minimum of 3 professional references in the application or attach a List of References with Contact Information
Posting Details
Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.
Position Summary Information
Classification Title | Business Services Coordinator
Working Title | Business Services Coordinator
Location | Boone, NC
Job Category | 5
Position Number | 090061
Not Eligible for Visa Sponsorship | VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S
Department | Office of Arts Engagement - 540400
Minimum Qualifications | Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License/Certification Required |
Essential Job Functions | The Office of Arts Engagement and Cultural Resources (OACP) encompasses two areas and two teams of staff: The Schaefer Center for the Performing Arts team administers year-round arts programming, including the “The Schaefer Center Presents,” An Appalachian Summer Festival, and a comprehensive program of arts education programming (including the APPlause K-12 Performing Arts Series). The Turchin Center for the Visual Arts (TCVA) team administers year-round exhibition, education and outreach programming. Collectively, these programs encompass a variety of music, dance, theater, visual arts and film programming throughout the year. The office also manages both the Turchin Center and the Schaefer Center as venues for campus and community events. Key to the mission of these series is the university’s teaching mission and the goal of making high-quality arts programming accessible to all. Gifts from individual and corporate donors enable both areas to maintain standards of artistic excellence and to offer affordable access to their programs to a wide audience.
The Business Services Coordinator is a vital part of the Office of Arts Engagement by being proactively and diligently focused on accurate budgeting, expense coding, and financial planning.
Duties & Responsibilities include: Reports to the Director of Business Services. Manage the recording, reconciliation, and coding of all transactions for The Office of Arts Engagement and Cultural Resources (Turchin Center, App Summer, Schaefer Center), Oversee payment of invoices and processing of contacts (YoMart). Generate invoices, journal entries, and contracts Manage travel requests, approvals, reconciliation, and submissions. Reconcile monthly PCard and Foundation Card reports. Make deposits Analyze spending and monitor budgets Complete cash and credit deposits, purchases, compliance requirements, donation processing, pcard receipt management, and monthly reconciliations. Assist with payroll submission. Manage artist payments for sale of artwork on display for Turchin Center. Careful recording of all transactions, coding to appropriate funds and accounts, in both internal system and university system. Ensure all financial record keeping is audit compliant Proactive in problem solving in regard to financial recording SOPs Assist in the contracting process for all vendors that require terms, signatures, and contracts. Work with staff to maintain and improve their receipt submissions and funding requests Interpret state and university level financial policies and procedures for accurate implementation within the department Manage Electronic Personnel Authorization Form (EPAF) for student employees of the Turchin Center for the Visual Arts Assist Schaefer programming and TCVA Curator to process artist payments. Assist with Educational/Outreach events/programs, as needed. Aid the Director of Business Services with monthly and annual budget report preparation and budget writing. Review purchases and payments for accuracy in coding, fund allocation, and efficient processing through the university system. Aid Director of Business in monitoring cash flow, compliance, and fund allocation. Generally contribute to successful efficient office operations however needed.
Knowledge, Skills, & Abilities Required for this Position | Exceptional oral and written communication skills Interpersonal abilities Attention to detail Strong understanding of budgets, financial reconciliation, and accounting Must have a valid driver’s license
Preferred Qualifications | Exceptional oral and written communication skills and interpersonal abilities Strong organizational skills and attention to detail Professional experience/background in customer service, office management and administration Demonstrated ability to work at a high level with financial data and organization
Type of Position | Permanent Full-Time
Staff/Non-Faculty | Staff/Non-Faculty
Appointment Type | 1.0
Work Schedule/Hours | Mon-Fri; 8am-5pm
Number of Hours Per Week | 40
Number of Months Per Year | 12
Mandatory Staff | No
Physical Demands of Position | To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Overall Competency Level | Journey
Salary Grade Equivalency | GN07
Salary Range |
Anticipated Hiring Range | $42,545 - $43,500
Required Functional Competencies to Successfully Perform Job Duties. | Business & Records Administration: Manage the recording, reconciliation, and coding of all transactions for The Office of Arts Engagement and Cultural Resources (Turchin Center, App Summer, Schaefer Center), Oversee payment of invoices and processing of contacts (YoMart). Generate invoices, journal entries, and contracts Reconcile monthly PCard and Foundation Card reports. Analyze spending and monitor budgets Careful recording of all transactions, coding to appropriate funds and accounts, in both internal system and university system. Ensure all financial record keeping is audit compliant Interpret state and university level financial policies and procedures for accurate implementation within the department Financial Management/Budget: Assist in the contracting process for all vendors that require terms, signatures, and contracts. Interpret state and university level financial policies and procedures for accurate implementation within the department Review purchases and payments for accuracy in coding, fund allocation, and efficient processing through the university system. Aid Director of Business in monitoring cash flow, compliance, and fund allocation. Information Analysis/Decision Making: Manage travel requests, approvals, reconciliation, and submissions. Make deposits Complete cash and credit deposits, purchases, compliance requirements, donation processing, pcard receipt management, and monthly reconciliations. Assist in the contracting process for all vendors that require terms, signatures, and contracts.
Working Title | Business Services Coordinator
Location | Boone, NC
Job Category | 5
Position Number | 090061
Not Eligible for Visa Sponsorship | VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S
Department | Office of Arts Engagement - 540400
Minimum Qualifications | Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License/Certification Required |
Essential Job Functions | The Office of Arts Engagement and Cultural Resources (OACP) encompasses two areas and two teams of staff: The Schaefer Center for the Performing Arts team administers year-round arts programming, including the “The Schaefer Center Presents,” An Appalachian Summer Festival, and a comprehensive program of arts education programming (including the APPlause K-12 Performing Arts Series). The Turchin Center for the Visual Arts (TCVA) team administers year-round exhibition, education and outreach programming. Collectively, these programs encompass a variety of music, dance, theater, visual arts and film programming throughout the year. The office also manages both the Turchin Center and the Schaefer Center as venues for campus and community events. Key to the mission of these series is the university’s teaching mission and the goal of making high-quality arts programming accessible to all. Gifts from individual and corporate donors enable both areas to maintain standards of artistic excellence and to offer affordable access to their programs to a wide audience.
The Business Services Coordinator is a vital part of the Office of Arts Engagement by being proactively and diligently focused on accurate budgeting, expense coding, and financial planning.
Duties & Responsibilities include: Reports to the Director of Business Services. Manage the recording, reconciliation, and coding of all transactions for The Office of Arts Engagement and Cultural Resources (Turchin Center, App Summer, Schaefer Center), Oversee payment of invoices and processing of contacts (YoMart). Generate invoices, journal entries, and contracts Manage travel requests, approvals, reconciliation, and submissions. Reconcile monthly PCard and Foundation Card reports. Make deposits Analyze spending and monitor budgets Complete cash and credit deposits, purchases, compliance requirements, donation processing, pcard receipt management, and monthly reconciliations. Assist with payroll submission. Manage artist payments for sale of artwork on display for Turchin Center. Careful recording of all transactions, coding to appropriate funds and accounts, in both internal system and university system. Ensure all financial record keeping is audit compliant Proactive in problem solving in regard to financial recording SOPs Assist in the contracting process for all vendors that require terms, signatures, and contracts. Work with staff to maintain and improve their receipt submissions and funding requests Interpret state and university level financial policies and procedures for accurate implementation within the department Manage Electronic Personnel Authorization Form (EPAF) for student employees of the Turchin Center for the Visual Arts Assist Schaefer programming and TCVA Curator to process artist payments. Assist with Educational/Outreach events/programs, as needed. Aid the Director of Business Services with monthly and annual budget report preparation and budget writing. Review purchases and payments for accuracy in coding, fund allocation, and efficient processing through the university system. Aid Director of Business in monitoring cash flow, compliance, and fund allocation. Generally contribute to successful efficient office operations however needed.
Knowledge, Skills, & Abilities Required for this Position | Exceptional oral and written communication skills Interpersonal abilities Attention to detail Strong understanding of budgets, financial reconciliation, and accounting Must have a valid driver’s license
Preferred Qualifications | Exceptional oral and written communication skills and interpersonal abilities Strong organizational skills and attention to detail Professional experience/background in customer service, office management and administration Demonstrated ability to work at a high level with financial data and organization
Type of Position | Permanent Full-Time
Staff/Non-Faculty | Staff/Non-Faculty
Appointment Type | 1.0
Work Schedule/Hours | Mon-Fri; 8am-5pm
Number of Hours Per Week | 40
Number of Months Per Year | 12
Mandatory Staff | No
Physical Demands of Position | To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Overall Competency Level | Journey
Salary Grade Equivalency | GN07
Salary Range |
Anticipated Hiring Range | $42,545 - $43,500
Required Functional Competencies to Successfully Perform Job Duties. | Business & Records Administration: Manage the recording, reconciliation, and coding of all transactions for The Office of Arts Engagement and Cultural Resources (Turchin Center, App Summer, Schaefer Center), Oversee payment of invoices and processing of contacts (YoMart). Generate invoices, journal entries, and contracts Reconcile monthly PCard and Foundation Card reports. Analyze spending and monitor budgets Careful recording of all transactions, coding to appropriate funds and accounts, in both internal system and university system. Ensure all financial record keeping is audit compliant Interpret state and university level financial policies and procedures for accurate implementation within the department Financial Management/Budget: Assist in the contracting process for all vendors that require terms, signatures, and contracts. Interpret state and university level financial policies and procedures for accurate implementation within the department Review purchases and payments for accuracy in coding, fund allocation, and efficient processing through the university system. Aid Director of Business in monitoring cash flow, compliance, and fund allocation. Information Analysis/Decision Making: Manage travel requests, approvals, reconciliation, and submissions. Make deposits Complete cash and credit deposits, purchases, compliance requirements, donation processing, pcard receipt management, and monthly reconciliations. Assist in the contracting process for all vendors that require terms, signatures, and contracts.
Pay will be commensurate with applicant competencies, budget, equity and market considerations.
Posting Details Information
Posting Date | 10/17/2025
Closing Date | 11/09/2025
Competency Level Statement | Management will only consider applicants who meet the required competencies.
Special Instructions to Applicants | Please attach required documents: Cover Letter Resume List a minimum of 3 professional references in the application or attach a List of References with Contact Information
Search Chair Name | Mary Lois Bolka
Search Chair Email | bolkaml@appstate.edu
Applicant Pool Preference | External (Post on the Web)
Closing Date | 11/09/2025
Competency Level Statement | Management will only consider applicants who meet the required competencies.
Special Instructions to Applicants | Please attach required documents: Cover Letter Resume List a minimum of 3 professional references in the application or attach a List of References with Contact Information
Search Chair Name | Mary Lois Bolka
Search Chair Email | bolkaml@appstate.edu
Applicant Pool Preference | External (Post on the Web)
Departmental Information
Quick Link | https://appstate.peopleadmin.com/postings/52464
Posting Number | 201502926P
Posting Number | 201502926P
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter / Letter of Interest
- List of References with Contact Information
Optional Documents
Contact Us:
Office of Human Resources
330 University Hall Dr.
Boone, NC 28608
Phone: 828-262-3187
Fax: 828-262-6489
Office of Human Resources
330 University Hall Dr.
Boone, NC 28608
Phone: 828-262-3187
Fax: 828-262-6489
Similar Jobs
Success Coach
ReUp Education
🇺🇸 Remote - US
Renewal Specialist I
Frontline Education
🇺🇸 Remote - US
Instructional Coach-Wauwatosa
Bright Horizons
🇺🇸 Milwaukee, WI
Strategic Growth and Innovation Manager, School
Macmillan Learning
🇺🇸 Remote - US
Student Account Rep I
Syracuse University
🇺🇸 Syracuse, NY
