Edtech.com's Summary

University of Massachusetts Medical School is hiring a Business Support Manager - FHC. This role involves managing administrative and business affairs within a medium-sized department focused on education, research, and service. The manager oversees payroll, budget, staff supervision, compliance, and acts as a liaison with various organizational departments.

Highlights

Oversee payroll processes and serve as department timekeeper using KRONOS.
Manage the department's annual budget, provide financial forecasts, and report variances.
Liaise with Payroll, HR, Finance, IT, and Information Security departments and represent the department at administrative meetings.
Lead special projects, prepare data and reports, and assist with new business and grant proposals.
Provide calendar management for department leadership including travel coordination.
Supervise and evaluate support staff with responsibility for staffing, recruitment, and human resource support.
Analyze and improve administrative systems and processes to increase efficiency.
Ensure compliance with university, state, and funding agency regulations and policies.
Required qualifications include a bachelor's degree in Business Administration or related field, 3-5 years of related experience, and prior supervisory experience.
Salary range is USD $60,000 to $70,000 annually.

Business Support Manager - FHC Full Description

Overview:

POSITION SUMMARY:

Under the direction of the director or designee, the Business Support Manager is responsible for planning and managing the administrative and business affairs of a medium sized department whose functions include; education, research, and service.

Responsibilities:

ESSENTIAL FUNCTIONS:

Oversee payroll processes; serve as the designated department timekeeper (KRONOS).
Support management of the department’s annual budget and partner with leadership to report variances and recommend corrective action. Provide financial forecasts as needed.
Act as a primary liaison between the department and Payroll, Human Resources, Finance, Information Technology and Information Security departments, and represent the department at administrative meetings across the organization.
Provide leadership support for special projects. Assist in preparing data, reports, and follow-up on projects and reports.
Participate in new business and grant proposals involving a variety of funding sources and agencies, including procurement responses.
Manage internal requests from executive leadership and coordinate related departmental responses.
Provide calendar management for departmental leadership, including coordination of travel and conference attendance.
Oversee internal financial processes, including expense reimbursement, credit card payments and reallocations, and subscription/membership management.
Analyze and evaluate existing administrative systems, identifying opportunities for systems improvements and increased efficiencies. Implement and coordinate improvements including program wide support staff coverage, scheduling and work distribution and payroll backup.
Oversee and provide human resource support in the areas of staffing, recruitment, counseling, compensation, and benefits. Insure all personal action activity related to hiring, firing, performance measurement, contracting, and funding are completed.
Supervise and evaluate performance of support and other assigned staff. Provide support to staff in the development of business initiatives. Identify and implement professional development opportunities for assigned staff.
Train, develop, and provide technical consultation related to existing business process and process improvement.
Train and provide ongoing education to ensure awareness of, compliance with, and uniform implementation of program, university, state, and funding agency regulations, business process policies, procedures and systems. Review and assure all departmental policies are current.
Maintain adequate office supplies, space & equipment. Oversee the purchasing of supplies and capital equipment.
May serve as liaison with external organizations and other internal departments.
Adhere to University, State, and funding agency regulations.
Perform other duties as required.

Qualifications:
REQUIRED QUALIFICATIONS:

Bachelor's Level Degree or equivalent in Business Administration or related field
3-5 years related experience
prior supervisory experience required.

Original Job Description

Overview:

POSITION SUMMARY:

ESSENTIAL FUNCTIONS:

Oversee payroll processes; serve as the designated department timekeeper (KRONOS).
Support management of the department’s annual budget and partner with leadership to report variances and recommend corrective action. Provide financial forecasts as needed.
Act as a primary liaison between the department and Payroll, Human Resources, Finance, Information Technology and Information Security departments, and represent the department at administrative meetings across the organization.
Provide leadership support for special projects. Assist in preparing data, reports, and follow-up on projects and reports.
Participate in new business and grant proposals involving a variety of funding sources and agencies, including procurement responses.
Manage internal requests from executive leadership and coordinate related departmental responses.
Provide calendar management for departmental leadership, including coordination of travel and conference attendance.
Oversee internal financial processes, including expense reimbursement, credit card payments and reallocations, and subscription/membership management.
Analyze and evaluate existing administrative systems, identifying opportunities for systems improvements and increased efficiencies. Implement and coordinate improvements including program wide support staff coverage, scheduling and work distribution and payroll backup.
Oversee and provide human resource support in the areas of staffing, recruitment, counseling, compensation, and benefits. Insure all personal action activity related to hiring, firing, performance measurement, contracting, and funding are completed.
Supervise and evaluate performance of support and other assigned staff. Provide support to staff in the development of business initiatives. Identify and implement professional development opportunities for assigned staff.
Train, develop, and provide technical consultation related to existing business process and process improvement.
Train and provide ongoing education to ensure awareness of, compliance with, and uniform implementation of program, university, state, and funding agency regulations, business process policies, procedures and systems. Review and assure all departmental policies are current.
Maintain adequate office supplies, space & equipment. Oversee the purchasing of supplies and capital equipment.
May serve as liaison with external organizations and other internal departments.
Adhere to University, State, and funding agency regulations.
Perform other duties as required.

Qualifications:
REQUIRED QUALIFICATIONS:

Bachelor's Level Degree or equivalent in Business Administration or related field
3-5 years related experience
prior supervisory experience required.

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Business Support Manager - FHC

Edtech.com's Summary

Business Support Manager - FHC Full Description

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