University of Vermont
CEMS Dean's Executive Assistant
🇺🇸
Burlington, VT
🕑
Full-Time
💰
$26 - $31
per Hour
💻
Other
🗓️
April 23rd, 2026
Edtech.com's Summary
The University of Vermont is hiring a CEMS Dean's Executive Assistant. This role provides comprehensive executive and administrative support to the Dean and Dean's Office of the College of Engineering and Mathematical Sciences by managing complex calendars, coordinating meetings and events, preparing correspondence and materials, and supporting administrative projects and faculty affairs documentation.
Highlights
- Provide high-level support to the Dean and Dean’s Office, managing calendar and logistics.
- Coordinate meetings, events, workshops, including room reservations, vendor coordination, and catering.
- Prepare agendas, compile meeting materials, track follow-ups, and take meeting notes as needed.
- Support administrative projects such as ABET accreditation, academic reporting, curriculum revisions, and faculty reviews.
- Maintain discretion and confidentiality with sensitive, time-critical information.
- Requires advanced proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and working knowledge of administrative software.
- Associate’s degree with five years of related experience or equivalent combination of education and experience.
- Experience with event coordination, higher education administrative processes, and knowledge of university policies preferred.
- Hourly pay range of $25.50 to $31.00, with final compensation based on experience.
- Position is non-exempt, requires occasional evening, weekend, and weekend work, and includes a background check.
CEMS Dean's Executive Assistant Full Description
CEMS Dean's Executive Assistant
Please carefully review the details of this position below. To apply for the position, please click the Apply for this Job button (or see the Special Instructions below if no button appears).
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The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.
For information on safety and security at the University of Vermont, see the annual security report by clicking on the Clery Act button in the sidebar menu.
Finalists for positions at UVM may be subject to a criminal background check.
For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.
Be sure to carefully review and update your application information before submitting an application!
Position Details
Advertising/Posting Title | CEMS Dean's Executive Assistant
Posting Summary | Provide comprehensive, high-level executive and administrative support to the Dean and Dean’s Office of the College of Engineering and Mathematical Sciences (CEMS). Serve as a key support resource to the Dean by managing a complex calendar; coordinating, prioritizing, and confirming meeting and event logistics; and preparing routine correspondence and materials to enable effective decision-making and efficient use of the Dean’s time. Coordinate and set up meetings, events, workshops, and programs, including room reservations, vendor coordination, IT and space needs, and catering requests. Provide meeting support such as preparing agendas and compiling materials, tracking follow-ups, and taking meeting notes as needed. Support the Dean and Dean’s Office leadership team with the coordination and completion of administrative projects (e.g., ABET accreditation support, academic reports, curriculum revisions, website and communication updates, and reappointment, promotion, and tenure review support) by organizing information, coordinating inputs, tracking timelines, and maintaining accurate files and records. Consistently exercise discretion and sound judgment when handling sensitive, confidential, and time-critical information and communications, completing work in accordance with established procedures and guidelines.
Minimum Qualifications (or equivalent combination of education and experience)
Associate’s degree in a related field and five (5) years of related experience, or an equivalent combination of education and experience. Working knowledge of software applications used to support administrative operations and familiarity with internet resources. Advanced proficiency with Microsoft Office (Word, Excel, Outlook, Teams) required. Demonstrated ability to coordinate multiple activities with attention to detail, meet deadlines, and maintain accurate records. Effective interpersonal, organizational, and written communication skills required. Demonstrated ability to exercise discretion and maintain confidentiality when working with sensitive information.
Desirable Qualifications | Experience coordinating events including conferences, workshops, and recruitment activities, including vendor coordination and logistics. Experience supporting administrative processes in higher education, including academic reporting, curriculum-related updates, and faculty affairs documentation. Familiarity with university administrative and financial processes (e.g., travel arrangements and reimbursements) and the ability to coordinate documentation within established procedures.
Anticipated Pay Range | $25.50/hour to $31/hour
Other Information | Final compensation will be determined in consideration of the finalist’s experience..
Special Conditions | Weekend work required, A probationary period may be required, Occasional evening and/or weekends required (if non-exempt position, may result in overtime), This position is ineligible for telework due to the essential functions, Background Check required for this position
FLSA | Non-Exempt
Union Position | No
Posting Summary | Provide comprehensive, high-level executive and administrative support to the Dean and Dean’s Office of the College of Engineering and Mathematical Sciences (CEMS). Serve as a key support resource to the Dean by managing a complex calendar; coordinating, prioritizing, and confirming meeting and event logistics; and preparing routine correspondence and materials to enable effective decision-making and efficient use of the Dean’s time. Coordinate and set up meetings, events, workshops, and programs, including room reservations, vendor coordination, IT and space needs, and catering requests. Provide meeting support such as preparing agendas and compiling materials, tracking follow-ups, and taking meeting notes as needed. Support the Dean and Dean’s Office leadership team with the coordination and completion of administrative projects (e.g., ABET accreditation support, academic reports, curriculum revisions, website and communication updates, and reappointment, promotion, and tenure review support) by organizing information, coordinating inputs, tracking timelines, and maintaining accurate files and records. Consistently exercise discretion and sound judgment when handling sensitive, confidential, and time-critical information and communications, completing work in accordance with established procedures and guidelines.
Minimum Qualifications (or equivalent combination of education and experience)
Associate’s degree in a related field and five (5) years of related experience, or an equivalent combination of education and experience. Working knowledge of software applications used to support administrative operations and familiarity with internet resources. Advanced proficiency with Microsoft Office (Word, Excel, Outlook, Teams) required. Demonstrated ability to coordinate multiple activities with attention to detail, meet deadlines, and maintain accurate records. Effective interpersonal, organizational, and written communication skills required. Demonstrated ability to exercise discretion and maintain confidentiality when working with sensitive information.
Desirable Qualifications | Experience coordinating events including conferences, workshops, and recruitment activities, including vendor coordination and logistics. Experience supporting administrative processes in higher education, including academic reporting, curriculum-related updates, and faculty affairs documentation. Familiarity with university administrative and financial processes (e.g., travel arrangements and reimbursements) and the ability to coordinate documentation within established procedures.
Anticipated Pay Range | $25.50/hour to $31/hour
Other Information | Final compensation will be determined in consideration of the finalist’s experience..
Special Conditions | Weekend work required, A probationary period may be required, Occasional evening and/or weekends required (if non-exempt position, may result in overtime), This position is ineligible for telework due to the essential functions, Background Check required for this position
FLSA | Non-Exempt
Union Position | No
Posting Details
Position will be posted for a minimum of one week, after which it is subject to removal without notice.
Position will be posted for a minimum of one week, after which it is subject to removal without notice.
Job Location | Burlington, Vermont, United States
Job Open Date | 04/22/2026
Job Close Date (Jobs close at 11:59 PM EST.) |
Open Until Filled | No
Job Open Date | 04/22/2026
Job Close Date (Jobs close at 11:59 PM EST.) |
Open Until Filled | No
Our Common Ground Statement
The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.
The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.
Position Information
Position Title | Univ Ops Administration OC3 N
Posting Number | S6061PO
Department | CEM Dean's Ofc/54000
Position Number | 002454
Percent of Full-Time | 1.0
Standard Hours at 1.0 FTE | 37.5
Term (months per year) | 12
Posting Number | S6061PO
Department | CEM Dean's Ofc/54000
Position Number | 002454
Percent of Full-Time | 1.0
Standard Hours at 1.0 FTE | 37.5
Term (months per year) | 12
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
- Cover Letter/Letter of Application
- Resume
Optional Documents
©2019 The University of Vermont – Burlington, VT 05405 – (802) 656-3131
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