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Villanova University

College Grants Administrator (CLAS)

🇺🇸 Villanova, PA

🕑 Full-Time

💰 TBD

💻 Other

🗓️ July 14th, 2025

IRB

Edtech.com's Summary

Villanova University is hiring a College Grants Administrator (CLAS). The role involves assisting the university and its research community in applying for and managing sponsored projects, focusing on financial compliance review and enforcing federal, sponsor, and institutional regulations within the College of Liberal Arts and Sciences. The administrator supports faculty by guiding pre-award activities, managing proposal development, and liaising with compliance units to reduce administrative burdens while minimizing risk.

Highlights
  • Provide guidance to investigators and research teams on federal and sponsor regulations related to sponsored award proposal development and implementation.
  • Manage grant proposal development including budgets, justifications, biosketches, letters, and subaward documentation.
  • Create and manage internal proposal records using Cayuse and ensure error-free submission on sponsor websites.
  • Liaise with compliance units such as IRB, IACUC, COI, Export Control, and IBC to verify trainings and certifications.
  • Review new awards and contracts for accuracy prior to award setup and prepare pre-award spending requests.
  • Track key personnel effort and maintain current/pending support documentation throughout the award lifecycle.
  • Maintain regular contact with investigators and college leadership including Deans, Chairs, and Finance Managers.
  • Required qualifications include a Bachelor's degree and at least 3 years of pre-award grant experience with thorough knowledge of federal grant regulations.
  • Proficiency in Microsoft Office suite is required; MS degree or CRA certification and higher education experience are preferred.
  • Salary is commensurate with experience; this is a full-time, exempt staff position within the College of Liberal Arts and Sciences at Villanova University.

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