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Touro University
COM Academic Affairs Administrative Coordinator
🇺🇸
Vallejo, California
🕑
Full-Time
💰
$46K - $58K
💻
Administrator
🗓️
October 8th, 2026
Canvas
Smartsheet
Edtech.com's Summary
Touro University is hiring a COM Academic Affairs Administrative Coordinator to support the Academic Affairs Department in the College of Osteopathic Medicine and the students, faculty, and staff it serves. The coordinator schedules meetings, maintains calendars, and prepares memos, reports, and other correspondence. Budget records, reimbursements, and event logistics for Match Day and Graduation round out the work.
Highlights
- Schedule and coordinate appointments and meetings, and maintain department and campus calendars
- Record meeting minutes and prepare memos, emails, reports, and other correspondence
- Write and edit letters, reports, and instructional documents, including Dean's letters, using mail merge
- Handle Academic Affairs budget records, departmental reimbursements, room reservations, and catering requests
- Operate Office 365, CANVAS, Teams, Zoom, and TouroOne
- Assist with Match Day, Orientation, White Coat, Preview Day, Second Look, and Graduation
- Communicate with students, staff, faculty, site representatives, and preceptors by email, fax, phone, and mail
- Accept equivalent healthcare, academic, or business experience in place of a preferred bachelor's degree
- Earn $46,331.96 to $57,914.96 per year
- Join the Academic Affairs Department team in the College of Osteopathic Medicine, supporting department leaders
COM Academic Affairs Administrative Coordinator Full Description
Overview:
This is an exciting opportunity to join the dynamic Academic Affairs Department team in the College of Osteopathic Medicine of Touro University California. This position will work closely with the departmental leaders to help support all members of the department and with students, other campus faculty, and staff.
This position requires the learning & utilization of multiple software platforms, comprehending and working within university regulatory frameworks, planning/ organizing, proficiency at timely completion of complex administrative assignments, and data entry/input, collaboration, and management with departmental team on all-staff projects. Responsibilities:
• Responsible for scheduling and coordinating appointments and meetings, in-person or remote, and maintaining department and campus calendars.
• Responsible for keeping and maintaining meetings’ minutes.
• Responsible for preparing communications, such as memos, emails, meeting minutes, reports, and other correspondence.
• Write and edit documents, letters, reports, and instructional documents.
• Create and maintain filing systems, both electronic and physical.
• Assist with document formation, editing, and writing of Dean’s letters.
• Ability to utilize mail merge.
• Assist with editing/data entry as needed.
• Verbal, written correspondence with students, Touro staff and faculty, sites’ representatives and preceptors via e-mail, fax, phone, and postal service.
• Learn and operate Office 365, CANVAS, Teams, Zoom, TouroOne, and other programs/software and equipment used by TUCOM.
• Responsible for assisting with and maintaining records for the Academic Affairs department budget including processing departmental reimbursement, room reservations and catering requests as needed.
• Work closely with students to assist as needed with budgeting, planning, and logistics for Match Day
• Assist with Orientation, White Coat, Preview Day, Second Look, Graduation and other events as needed.
• Other duties and responsibilities as assigned. Qualifications:
• Responsible for keeping and maintaining meetings’ minutes.
• Responsible for preparing communications, such as memos, emails, meeting minutes, reports, and other correspondence.
• Write and edit documents, letters, reports, and instructional documents.
• Create and maintain filing systems, both electronic and physical.
• Assist with document formation, editing, and writing of Dean’s letters.
• Ability to utilize mail merge.
• Assist with editing/data entry as needed.
• Verbal, written correspondence with students, Touro staff and faculty, sites’ representatives and preceptors via e-mail, fax, phone, and postal service.
• Learn and operate Office 365, CANVAS, Teams, Zoom, TouroOne, and other programs/software and equipment used by TUCOM.
• Responsible for assisting with and maintaining records for the Academic Affairs department budget including processing departmental reimbursement, room reservations and catering requests as needed.
• Work closely with students to assist as needed with budgeting, planning, and logistics for Match Day
• Assist with Orientation, White Coat, Preview Day, Second Look, Graduation and other events as needed.
• Other duties and responsibilities as assigned. Qualifications:
• Bachelor’s Degree preferred, or equivalent job experience at healthcare/academic/business setting
• Organizational and time management skills with meticulous attention to detail
• Ability to take initiative and work independently, creatively, and in collaboration with others
• Work experience that demonstrates a professional work style, including respect for confidentiality, the ability to exercise good judgment in stressful circumstances, ability to meet deadlines, be detail-oriented and be flexible with job assignments
• Interpretation of department/college policies and procedures; assists with the development and implementation of new internal policies and procedures
• Ability to lift items up to 5-10 pounds
CORE COMPETENCIES:
• Strong organizational skills
• Ability to multi-task
• Ability to interpret a variety of instructions
• Ability to function with limited supervision and to prioritize and meet deadlines
• Strong computer skills (Microsoft Office: Word, Excel, Outlook, PowerPoint, etc. Familiarity with SmartSheet a plus.
• Ability to learn “specialty/custom-designed” software programs
• Excellent verbal and written communication skills; customer service and interpersonal skills; ability to interact with administration, faculty, staff, and students
• Experienced with working with other people in stressful situations Maximum Salary: USD $57,914.96/Yr. Minimum Salary: USD $46,331.96/Yr.
• Organizational and time management skills with meticulous attention to detail
• Ability to take initiative and work independently, creatively, and in collaboration with others
• Work experience that demonstrates a professional work style, including respect for confidentiality, the ability to exercise good judgment in stressful circumstances, ability to meet deadlines, be detail-oriented and be flexible with job assignments
• Interpretation of department/college policies and procedures; assists with the development and implementation of new internal policies and procedures
• Ability to lift items up to 5-10 pounds
CORE COMPETENCIES:
• Strong organizational skills
• Ability to multi-task
• Ability to interpret a variety of instructions
• Ability to function with limited supervision and to prioritize and meet deadlines
• Strong computer skills (Microsoft Office: Word, Excel, Outlook, PowerPoint, etc. Familiarity with SmartSheet a plus.
• Ability to learn “specialty/custom-designed” software programs
• Excellent verbal and written communication skills; customer service and interpersonal skills; ability to interact with administration, faculty, staff, and students
• Experienced with working with other people in stressful situations Maximum Salary: USD $57,914.96/Yr. Minimum Salary: USD $46,331.96/Yr.
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