Edtech.com's Summary

Oregon State University is hiring a Compliance and Training Coordinator. The role sits in the Office of Financial Aid, reports to the Senior Associate Director of Compliance, and serves as the office’s subject matter expert on federal financial aid regulations, including Title IV, the student aid provisions of the federal Higher Education Act. The coordinator leads compliance initiatives, builds training resources for staff, and supports internal reviews that strengthen internal controls.

Highlights

Lead compliance and risk management work for the financial aid office, supporting internal reviews and identifying compliance risks.
Drive process improvements that strengthen the office’s internal controls.
Develop training materials and resources that turn complex regulatory requirements into clear guidance for financial aid staff, students, and families.
Oversee operational financial aid programs, advise students and families, and support students traveling abroad.
Bachelor’s degree and at least three years of experience in a financial aid office, accurately awarding and revising aid under Title IV regulations.
Experience working with underrepresented, high financial need student populations, and the ability to work independently with minimal oversight.
Preferred: a master’s degree in student service administration, business, or a related field, plus experience with SharePoint, Canvas, compliance reviews or audits, and Ellucian Banner or Workday.
Full-time, 12-month professional faculty position (1.00 FTE) paying $62,000 to $75,000, designated security-sensitive with a criminal history check required.
Hybrid arrangement with occasional evening and weekend work for outreach events.
OSU pays 95% of medical, dental, and vision premiums and offers tuition reduction for employees and qualifying dependents.

Compliance and Training Coordinator Full Description

Department:

Office of Financial Aid

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Special Instructions to Applicants:

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

Starting salary will be commensurate with skills, education, and experience.

For additional information please contact: Bobbi Jo Williams at [email protected] or 541-737-2241.

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Job Summary:

The Office of Financial Aid is seeking a Compliance and Training Coordinator. This is a full-time (1.00 FTE), 12-month, professional faculty position.

Join our Office of Financial Aid as a Compliance and Training Coordinator and play a vital role in strengthening regulatory compliance, operational excellence, and staff development. Reporting to the Senior Associate Director of Compliance, you’ll lead key compliance initiatives, oversee critical programs, and serve as a subject matter expert in federal financial aid regulations, policies, and procedures. This is an exciting opportunity for a detail-oriented, collaborative professional to make a meaningful impact by developing effective training resources, enhancing staff knowledge, and ensuring access to accurate, consistent, and up-to-date information. You’ll also support internal reviews, identify compliance risks, and drive process improvements that strengthen internal controls.

Key Responsibilities:

Compliance and Risk Management
Training Development and Materials
Operational Program Oversight
Advising Students and Families
Support Students Traveling Abroad

Qualifications:

Required Qualifications

Bachelor’s degree in field of choice.
A minimum of three years of experience working in a Financial Aid Office, demonstrating ability to accurately award and revise financial aid according to Title IV aid regulations.
Current working knowledge of Title IV financial aid programs and regulations.
Experience working with underrepresented, high financial need student populations.
Able to work independently with minimal oversight.
A demonstrable commitment to promoting and enhancing inclusive excellence.
Strong written and verbal communication skills, including the ability to translate complex regulatory requirements into clear guidance for staff, students, and families.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred Qualifications

Master’s Degree is Student Service Administration, Business, or other related field.
Experience developing and maintaining staff training materials, procedural documentation, presentations, online learning resources, and onboarding materials.
Demonstrated proficiency with Microsoft SharePoint and experience developing or maintaining learning management system content, preferably Canvas.
Experience conducting compliance reviews, internal audits, quality assurance reviews, or risk assessments within financial aid or another regulated higher education environment.
Fluent in a second language, preferably Spanish.
Ellucian Banner and/or Workday experience.

Working Conditions/Schedule:

Occasional evening and weekend work for Outreach events. Hybrid/remote work schedule may be offered, as agreed upon by the employee and supervisor.

Salary Range:

$62,000-$75,000

Anticipated Start Date:

2027-01-01

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We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected].

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental health and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

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