Edtech.com's Summary

Bluum is hiring a Contract Specialist to manage the full contract lifecycle, including drafting, reviewing, and maintaining customer and vendor agreements. The role requires collaboration with Sales, Procurement, Finance, and external partners to ensure compliance, accurate pricing, and timely renewals while supporting contract-related reporting and process improvements.

Highlights

Manage drafting, reviewing, processing, and maintenance of customer and vendor contracts.
Maintain accurate contract records and pricing details in centralized systems.
Serve as liaison among Sales, Procurement, Finance, and external contract partners.
Prepare usage and performance reports and facilitate contract reviews.
Support development of SOPs, templates, and training materials for contract operations.
Advanced proficiency required in Microsoft Excel, prioritization, written communication, and multitasking.
Intermediate skills needed in documentation and reporting.
Minimum education requirement is a bachelor's degree.
Preferred experience includes five years in administration or customer service with Microsoft Office and Adobe.
No travel required for this full-time position.

Contract Specialist Full Description

Contract Specialist

Job Category: Sales Support

Requisition Number: CONTR001952

Full-Time

Remote

Saint Paul, MN 55108, USA

Travel Required: No

Job Details

Description

The Bluum Contract Specialist is responsible for managing the full contract lifecycle, including drafting, reviewing, processing, and maintaining customer and vendor agreements. Ensures accuracy and compliance of contract records, pricing, and documentation across internal systems and resources. Serves as a key liaison between Sales, Procurement, Finance, and external contract partners to support compliant pricing, timely renewals, and accurate quotations. Prepares usage and performance reports, facilitates contract reviews, and oversees administrative fee tracking. Contributes to the development of SOPs, templates, and training materials to drive efficiency, scalability, and compliance within contract operations.

Develop, coordinate, and maintain accurate records for the contracts you are assigned in centralized systems (databases, Box files, cheat sheets, online catalogs), ensuring accessibility and compliance.
Draft, review, and process customer and vendor contracts, amendments, renewals, and awarded agreements for your assigned contracts.
Set up assigned contracts in internal systems and maintain related documents, templates, guides, and resources for department-wide use.
Support the maintenance of your assigned contracts by setting price levels, completing required forms, monitoring registered pricing, and updating records to prevent expirations.
Monitor and manage the lifecycle of the contracts you are assigned, including expirations, renewals, and compliance requirements, ensuring timely follow-up.
Serve as the point of contact for your assigned contracts, internal price levels, and related documentation used by the proposal team to generate accurate quotations.
Facilitate quarterly reviews for the contracts you are assigned with Sales, and collaborate closely with Sales, Procurement, Finance, Accounting, and other teams to ensure compliance with pricing, procedures, and processes.
Request and track administrative fee payments related to your assigned contracts, working with Accounting to ensure timeliness.
Work directly with external contract specialists on additions, deletions, and compliance requirements for the contracts you manage.
Prepare and deliver usage and performance reporting (monthly, quarterly, annual) for your assigned contracts, supporting customers, internal stakeholders, and compliance audits.
Work with outside vendors on registered pricing tied to your assigned contracts; document and save pricing information.
Provide responsive support for inquiries related to the contracts you are assigned, and assist in supporting other contracts if Specialists are out of the office.
Support the development and refinement of standard operating procedures, templates, and training materials to promote scalability and efficiency.
Continuously monitor and evaluate assigned contract records, pricing, and quoting practices, recommending remedial action when necessary.
Participate in projects and initiatives that strengthen contract management systems, compliance, and overall efficiency.
Perform other system maintenance and tasks related to the contracts you are assigned as requested

Travel Required

No.

Qualifications

Skills

Required

Microsoft Excel

Advanced

Prioritization

Advanced

Written Communication

Advanced

Multitasking

Advanced

Documentation

Intermediate

Reporting

Intermediate

Behaviors

Required

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Education

Required

Bachelors or better.

Experience

Preferred

5 years:

Bachelor's degree preferred or five years of administration or customer service experience. Experience with Microsoft Office (Word, Excel, Outlook etc.) and Adobe

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Original Job Description

Contract Specialist

Job Category: Sales Support

Requisition Number: CONTR001952

Full-Time

Remote

Saint Paul, MN 55108, USA

Travel Required: No

Job Details

Description

Develop, coordinate, and maintain accurate records for the contracts you are assigned in centralized systems (databases, Box files, cheat sheets, online catalogs), ensuring accessibility and compliance.
Draft, review, and process customer and vendor contracts, amendments, renewals, and awarded agreements for your assigned contracts.
Set up assigned contracts in internal systems and maintain related documents, templates, guides, and resources for department-wide use.
Support the maintenance of your assigned contracts by setting price levels, completing required forms, monitoring registered pricing, and updating records to prevent expirations.
Monitor and manage the lifecycle of the contracts you are assigned, including expirations, renewals, and compliance requirements, ensuring timely follow-up.
Serve as the point of contact for your assigned contracts, internal price levels, and related documentation used by the proposal team to generate accurate quotations.
Facilitate quarterly reviews for the contracts you are assigned with Sales, and collaborate closely with Sales, Procurement, Finance, Accounting, and other teams to ensure compliance with pricing, procedures, and processes.
Request and track administrative fee payments related to your assigned contracts, working with Accounting to ensure timeliness.
Work directly with external contract specialists on additions, deletions, and compliance requirements for the contracts you manage.
Prepare and deliver usage and performance reporting (monthly, quarterly, annual) for your assigned contracts, supporting customers, internal stakeholders, and compliance audits.
Work with outside vendors on registered pricing tied to your assigned contracts; document and save pricing information.
Provide responsive support for inquiries related to the contracts you are assigned, and assist in supporting other contracts if Specialists are out of the office.
Support the development and refinement of standard operating procedures, templates, and training materials to promote scalability and efficiency.
Continuously monitor and evaluate assigned contract records, pricing, and quoting practices, recommending remedial action when necessary.
Participate in projects and initiatives that strengthen contract management systems, compliance, and overall efficiency.
Perform other system maintenance and tasks related to the contracts you are assigned as requested

Travel Required

No.

Qualifications

Skills

Required

Microsoft Excel

Advanced

Prioritization

Advanced

Written Communication

Advanced

Multitasking

Advanced

Documentation

Intermediate

Reporting

Intermediate

Behaviors

Required

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Education

Required

Bachelors or better.

Experience

Preferred

5 years:

Bachelor's degree preferred or five years of administration or customer service experience. Experience with Microsoft Office (Word, Excel, Outlook etc.) and Adobe

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