Edtech.com's Summary

The Pennsylvania State University is hiring a Contracts Administrator - Office of Sponsored Programs. This role involves analyzing, negotiating, and administering sponsored programs and contracts, ensuring compliance with university guidelines, and advising faculty and staff on contractual requirements and issues.

Highlights

Analyze, review, evaluate, and negotiate grants, contracts, and agreements with external sponsors.
Review terms of proposal solicitations and identify exceptions to sponsor requirements.
Draft, monitor, and modify contract agreements and sub-awards.
Collaborate with Technology Management, General Counsel, Risk Management, and other offices for special contract terms.
Advise faculty on compliance with sponsor and university guidelines and resolve contract performance issues.
Required skills include familiarity with Federal Acquisition Regulation (FAR) and Uniform Guidance (2 CFR 200).
Preferred experience with proposal preparation, post award management, Penn State's Strategic Information Management System (SIMS), and Penn State ACOR Certification and Education Series (ACES).
Must demonstrate strong self-management, communication, interpersonal skills, and ability to prioritize workload effectively.
Education: Bachelor's degree with 1+ years relevant experience or equivalent combination.
Salary range: $51,000 to $74,000 with a comprehensive benefits package including medical, dental, vision, retirement plans, paid time off, and a 75% tuition discount for employees and eligible family members.

Contracts Administrator - Office of Sponsored Programs Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The Office of Sponsored Programs (OSP) at Penn State is excited to welcome applications for a Contract Administrator (Grants and Contracts Administrator - Intermediate Professional).

The Contract Administrator analyzes, negotiates, and administers sponsored programs; reviews and processes agreements; negotiates and drafts contract terms and sub awards; informs faculty and college personnel of special contractual requirements; resolves award issues; and ensures compliance with university guidelines.

Responsibilities may include, but are not limited to the following:

Analyze, review, evaluate, and negotiate grants, contracts and other agreements with a variety of external sponsors.
Review terms and conditions associated with proposal solicitations; interpret and negotiate sponsor requirements; identify the University's exceptions to the sponsor's terms and conditions.
Draft and monitor agreements for compliance with contractual requirements, review and process agreement modifications.
Write and negotiate sub-awards.
Consult with office of Technology Management, Office of General Counsel, Risk Management, and other offices as required regarding special terms and conditions of sponsored programs.
Advise faculty in interpreting and adhering to sponsor and University guidelines, resolve issues related to contract compliance; correspond with sponsors and sub-recipients regarding performance problems.

Qualifications:

Familiarity with federal government regulations, especially the Federal Acquisition Regulation (FAR) and Uniform Guidance (2 CFR 200) is required.
Experience with proposal preparation and post award management is preferred.
Familiarity with Penn State's Strategic Information Management System (SIMS) is preferred.
Completion of the Penn State ACOR Certification and Education Series (ACES) is preferred.

The successful candidate must demonstrate excellent self-management skills, including the ability to prioritize a high-volume workload in a fast-paced environment; communicate interpreted information, ideas, and instructions clearly and accurately both verbally and in writing; and apply sound judgment to identify and implement solutions.

Excellent communication and interpersonal skills with demonstrated ability to be inclusive and respectful of others is required.

Work Arrangement: The location of this position is flexible and can operate fully remote within the United States, fully in-person at our University Park Campus, or in a hybrid model of both in-person and remote, at University Park. Standard working hours are in the eastern time zone.

Application: Candidates should submit a cover letter expressing their interest and qualifications in the position, as well as a resume describing their education and work experience.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSBachelor's Degree1+ years of relevant experience; or an equivalent combination of education and experience

acceptedRequired Certifications:None

BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS
The salary range for this position, including all possible grades, is $51,000.00 - $74,000.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

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Original Job Description