Edtech.com's Summary

University of Massachusetts Medical School is hiring a Coordinator, Administrative II. The role involves managing complex departmental administrative functions, including budgeting, policy implementation, travel coordination, and overseeing clerical staff. The coordinator also designs graphics, trains staff on software applications, and acts as a liaison with senior leadership and various organizational groups.

Highlights

Coordinate departmental administrative functions such as budgeting, procurement, and policy management.
Compile budget information and monitor fund disbursement for compliance.
Manage travel arrangements and perform executive/administrative tasks independently.
Design and produce graphics using multiple software tools.
Train staff on basic and advanced software application use.
Oversee, train, and monitor clerical staff activities and workflow.
Maintain confidentiality of sensitive employee and departmental records.
Require a Bachelor of Science degree or equivalent experience with 1-3 years in administrative coordination.
Must have strong word processing, spreadsheet, communication, and organizational skills.
Salary ranges from USD $48,000 to $64,000 per year.

Coordinator, Administrative II Full Description

Overview:

GENERAL SUMMARY OF POSITION:

Under the direction of the Associate Vice Chancellor/Director or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions.

Responsibilities:

MAJOR RESPONSIBILITIES:

Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement
Compile budget information, support department accounting, and assist with all fiscal projects
Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget
Coordinate travel
Perform complex and varied executive/administrative functions which require a high degree of independent action
Design and produce graphics using a variety of software applications
Train staff in both basic and enhanced use of software applications
Oversee, train, and monitor clerical staff
Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information
Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department
Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary
Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization
Performs other duties as required.

Qualifications:
REQUIRED QUALIFICATIONS:

Bachelor of Science degree in a related field, or equivalent experience
1-3 years of experience in executive/administrative coordination, or related experience
Excellent word processing and spreadsheet skills
Strong grammar, spelling, and oral and written communication skills required
Demonstrated the ability to organize and manage a complex office environment with minimal supervision
Demonstrated initiative and independent judgment in organizing and completing projects.

Original Job Description

Overview:

GENERAL SUMMARY OF POSITION:

MAJOR RESPONSIBILITIES:

Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement
Compile budget information, support department accounting, and assist with all fiscal projects
Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget
Coordinate travel
Perform complex and varied executive/administrative functions which require a high degree of independent action
Design and produce graphics using a variety of software applications
Train staff in both basic and enhanced use of software applications
Oversee, train, and monitor clerical staff
Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information
Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department
Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary
Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization
Performs other duties as required.

Qualifications:
REQUIRED QUALIFICATIONS:

Bachelor of Science degree in a related field, or equivalent experience
1-3 years of experience in executive/administrative coordination, or related experience
Excellent word processing and spreadsheet skills
Strong grammar, spelling, and oral and written communication skills required
Demonstrated the ability to organize and manage a complex office environment with minimal supervision
Demonstrated initiative and independent judgment in organizing and completing projects.

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Coordinator, Administrative II

Edtech.com's Summary

Coordinator, Administrative II Full Description

Associate Director, Executive MBA Programs

Director of Education

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Specialist, Request for Proposals

Specialist, Request for Proposals