University of Utah
Coordinator, Administrative Program
🇺🇸 Salt Lake City, UT
🕑 Full-Time
💰 $45K - $48K
💻 Other
🗓️ September 11th, 2025
Edtech.com's Summary
University of Utah is hiring a Coordinator, Administrative Program. This role manages the purchasing process for the School of Dentistry, plans and implements departmental program activities, ensures alignment with goals and regulations, and fosters productive relationships to support the institution's mission and standards.
Highlights
- Oversees purchasing of equipment and supplies for daily operations and research activities.
- Manages dock space for deliveries, returns, and storage of equipment.
- Obtains quotes, selects vendors, and negotiates prices to ensure cost-efficiency.
- Plans and evaluates the purchasing system; participates in forecasting future needs.
- Resolves order issues, oversees warranty repairs, and examines merchandise quality.
- Supports invoice submission and conducts annual inventory audits including equipment tagging and disposal.
- Provides training on purchasing procedures to faculty and staff.
- Requires a bachelor’s degree or equivalent with at least one year of directly related experience.
- Must demonstrate strong organizational, decision-making, and communication skills.
- Salary range is $45,000 to $47,500 annually.
Coordinator, Administrative Program Full Description
Coordinator, Administrative Program
Open Date | 09/09/2025
Requisition Number | PRN43068B
Job Title | Coordinator, Administrative Program
Working Title | Purchasing Coordinator, School of Dentistry
Job Grade | D
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday – Friday.
VP Area | U of U Health - Academics
Department | 01478 - SOD - EDUCATION
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $45,000 to $47,500
Close Date | 12/09/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | Coordinates the purchasing process for the School of Dentistry. Plans and implements activities of a program within a department, ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.
As a member of the School of Dentistry team, you are expected to form positive and productive relationships with peers, students, and leadership to support the mission, vision, values, and PROMISE standards of the organization. You are expected to encourage and foster a supportive and compassionate environment for all patients, students, faculty, staff, and the communities we serve.
Responsibilities | Essential Functions
1.Oversees the purchasing of equipment and supplies needed for the daily operations of a department, including research activities.
2. Manages entire dock space for deliveries, returns, package send out and storage of equipment.
3. Obtains quotations for bids, selects vendors and negotiates prices to determine the most cost-efficient products.
4. Plans and implements the purchasing system utilized to accomplish purchasing objectives within the department. Evaluates system effectiveness and makes modifications as needed.
5. Participates in growth planning to forecast equipment and supply needs, taking in consideration personnel and increases in grant funds. Makes recommendations for providing sufficient resources to handle needs for the future.
6. Resolves problems regarding orders; ensures orders are correctly filled, warranty repairs are made, and examines merchandise received for quality.
7. Supports in submitting invoices for payment.
8. Occasional travel required with personal vehicle to assist in purchases at certain businesses. Mileage is reimbursable. <15%
9. Educates employees in proper purchasing procedures. Determines the most effective communication methods for reaching all employees and provides ongoing training to keep faculty and staff updated with new processes and procedures.
10. Prepares reports which assist personnel in keeping track of orders and status of accounts.
11. Oversees the maintenance of equipment inventory.
12. Manges annual inventory audit and tagging of capital and non-capital equipment including disposal of inventory through surplus and Salvage
Minimum Qualifications | Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences |
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN43068B
Job Title | Coordinator, Administrative Program
Working Title | Purchasing Coordinator, School of Dentistry
Job Grade | D
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday – Friday.
VP Area | U of U Health - Academics
Department | 01478 - SOD - EDUCATION
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $45,000 to $47,500
Close Date | 12/09/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | Coordinates the purchasing process for the School of Dentistry. Plans and implements activities of a program within a department, ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.
As a member of the School of Dentistry team, you are expected to form positive and productive relationships with peers, students, and leadership to support the mission, vision, values, and PROMISE standards of the organization. You are expected to encourage and foster a supportive and compassionate environment for all patients, students, faculty, staff, and the communities we serve.
Responsibilities | Essential Functions
1.Oversees the purchasing of equipment and supplies needed for the daily operations of a department, including research activities.
2. Manages entire dock space for deliveries, returns, package send out and storage of equipment.
3. Obtains quotations for bids, selects vendors and negotiates prices to determine the most cost-efficient products.
4. Plans and implements the purchasing system utilized to accomplish purchasing objectives within the department. Evaluates system effectiveness and makes modifications as needed.
5. Participates in growth planning to forecast equipment and supply needs, taking in consideration personnel and increases in grant funds. Makes recommendations for providing sufficient resources to handle needs for the future.
6. Resolves problems regarding orders; ensures orders are correctly filled, warranty repairs are made, and examines merchandise received for quality.
7. Supports in submitting invoices for payment.
8. Occasional travel required with personal vehicle to assist in purchases at certain businesses. Mileage is reimbursable. <15%
9. Educates employees in proper purchasing procedures. Determines the most effective communication methods for reaching all employees and provides ongoing training to keep faculty and staff updated with new processes and procedures.
10. Prepares reports which assist personnel in keeping track of orders and status of accounts.
11. Oversees the maintenance of equipment inventory.
12. Manges annual inventory audit and tagging of capital and non-capital equipment including disposal of inventory through surplus and Salvage
Minimum Qualifications | Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences |
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience)?
- Yes
- No
- * How many years of directly related work experience do you have?
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 years or more, but less than 5 years
- 5 years or more, but less than 8 years
- 8 years or more
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter
- Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only
- Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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