University of Utah
Coordinator, Administrative Program
🇺🇸 Salt Lake City, UT
🕑 Full-Time
💰 $45K - $54K
💻 Other
🗓️ September 23rd, 2025
Salesforce
Edtech.com's Summary
University of Utah is hiring a Coordinator, Administrative Program. This role supports the planning, execution, and evaluation of personal enrichment classes through the Lifelong Learning program, ensuring smooth classroom operations, providing customer service to instructors and students, and contributing to program development.
Highlights
- Coordinate and support the setup and execution of adult enrichment classes including materials preparation and instructor assistance.
- Manage class logistics such as enrollment, attendance, and being present during evening and Saturday sessions.
- Communicate effectively with instructors about class materials and respond to student inquiries.
- Maintain accurate records and assist with course catalog data entry and maintenance.
- Assist with marketing efforts, including social media coordination and photo shoots alongside the program director.
- Participate in weekly team meetings and contribute to program improvement discussions.
- Proficiency in Microsoft Office 365 and Salesforce is preferred.
- Bachelor’s degree or equivalent with at least one year of related experience required; strong organizational and communication skills necessary.
- Compensation range is $45,000 to $54,000 annually.
- Serves the Lifelong Learning program connecting adult learners to over 500 enrichment classes annually at the University connected to personal exploration and growth.
Coordinator, Administrative Program Full Description
Coordinator, Administrative Program
Open Date | 09/19/2025
Requisition Number | PRN43152B
Job Title | Coordinator, Administrative Program
Working Title | Coordinator, Administrative Program
Career Progression Track | D
Track Level |
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | A flexible schedule is important. Classes take place on weekday evenings and on Saturdays. This position is expected to build relationships with instructors, students, and other members of the community, especially while classes are in session. The anticipated schedule, which includes a 1-hour lunch break, is Monday through Thursday, 10:00 am-7:00 pm, Fridays 8:00 am-5:00 pm, and at least one Saturday a month.
VP Area | Academic Affairs
Department | 02203 - Youth & Personal Enrichment
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | 45000-54000
Close Date | 10/31/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary
Lifelong Learning connects the University of Utah to adult learners (18+) across the state through in-person and online classes that promote personal exploration, growth, and community engagement. We program approximately 500 adult enrichment classes a year, spanning visual and performing arts, current events, recreation, wellness and relationships, literature, and so much more. We celebrate our community and foster campus connections and belonging for anyone who wants to learn. We are working towards creating a better pathway for all people in our community to engage and work together in celebration of our differences and lived experiences. Part of University Connected Learning, we connect the world to the U through engaging programs and learning for a lifetime.
The Lifelong Learning Program Coordinator supports the planning, execution, and evaluation of personal enrichment classes offered through the Lifelong Learning program. This role ensures smooth classroom operations, provides exceptional customer service to instructors and students, and contributes to the development of new programming.
We anticipate hosting first-round interviews on November 10-14 in person. We anticipate a start date of December 1. The hiring committee is led by Christine Baczek, Senior Director of Personal Enrichment Programs.
Responsibilities
Class Coordination: Facilitate setup and support for classes, including materials preparation and instructor assistance. Monitor and run classes, enroll/drop students, and manage class logistics. Be present for evening and Saturday sessions as scheduled.
Instructor & Student Support: Communicate promptly and thoroughly with instructors regarding syllabi, handouts, and class needs. Respond to student inquiries and provide guidance throughout the course lifecycle.
Administrative Duties: Coordinate data entry of the course catalog in collaboration with the team. Maintain accurate records in spreadsheets and databases in coordination with the team. Answer phone calls and monitor the Lifelong Learning email inbox in coordination with the team.
Program Development: Assist in catalog creation and maintenance. Collaborate with team members to identify and implement improvements.
Marketing Coordination: Coordinate different routine projects like social media posts and photo shoots in collaboration with the Director.
Team Collaboration: Participate in weekly meetings and contribute agenda items related to program enhancements. Cross train with other coordinators to ensure coverage during absences. Work well with colleagues and support a positive team culture..
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.
Minimum Qualifications | Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences |
· Strong organizational and communication skills
· Experience in customer service
· Familiarity with adult education or community programming
· Experience with catalog production, marketing, and event logistics
· Proficiency in Microsoft Office 365 tools and Salesforce
· Ability to work independently and manage multiple priorities
· Availability for evening and weekend work
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN43152B
Job Title | Coordinator, Administrative Program
Working Title | Coordinator, Administrative Program
Career Progression Track | D
Track Level |
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | A flexible schedule is important. Classes take place on weekday evenings and on Saturdays. This position is expected to build relationships with instructors, students, and other members of the community, especially while classes are in session. The anticipated schedule, which includes a 1-hour lunch break, is Monday through Thursday, 10:00 am-7:00 pm, Fridays 8:00 am-5:00 pm, and at least one Saturday a month.
VP Area | Academic Affairs
Department | 02203 - Youth & Personal Enrichment
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | 45000-54000
Close Date | 10/31/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary
Lifelong Learning connects the University of Utah to adult learners (18+) across the state through in-person and online classes that promote personal exploration, growth, and community engagement. We program approximately 500 adult enrichment classes a year, spanning visual and performing arts, current events, recreation, wellness and relationships, literature, and so much more. We celebrate our community and foster campus connections and belonging for anyone who wants to learn. We are working towards creating a better pathway for all people in our community to engage and work together in celebration of our differences and lived experiences. Part of University Connected Learning, we connect the world to the U through engaging programs and learning for a lifetime.
The Lifelong Learning Program Coordinator supports the planning, execution, and evaluation of personal enrichment classes offered through the Lifelong Learning program. This role ensures smooth classroom operations, provides exceptional customer service to instructors and students, and contributes to the development of new programming.
We anticipate hosting first-round interviews on November 10-14 in person. We anticipate a start date of December 1. The hiring committee is led by Christine Baczek, Senior Director of Personal Enrichment Programs.
Responsibilities
Class Coordination: Facilitate setup and support for classes, including materials preparation and instructor assistance. Monitor and run classes, enroll/drop students, and manage class logistics. Be present for evening and Saturday sessions as scheduled.
Instructor & Student Support: Communicate promptly and thoroughly with instructors regarding syllabi, handouts, and class needs. Respond to student inquiries and provide guidance throughout the course lifecycle.
Administrative Duties: Coordinate data entry of the course catalog in collaboration with the team. Maintain accurate records in spreadsheets and databases in coordination with the team. Answer phone calls and monitor the Lifelong Learning email inbox in coordination with the team.
Program Development: Assist in catalog creation and maintenance. Collaborate with team members to identify and implement improvements.
Marketing Coordination: Coordinate different routine projects like social media posts and photo shoots in collaboration with the Director.
Team Collaboration: Participate in weekly meetings and contribute agenda items related to program enhancements. Cross train with other coordinators to ensure coverage during absences. Work well with colleagues and support a positive team culture..
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.
Minimum Qualifications | Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences |
· Strong organizational and communication skills
· Experience in customer service
· Familiarity with adult education or community programming
· Experience with catalog production, marketing, and event logistics
· Proficiency in Microsoft Office 365 tools and Salesforce
· Ability to work independently and manage multiple priorities
· Availability for evening and weekend work
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience)?
- Yes
- No
- * How many years of directly related work experience do you have?
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 years or more, but less than 5 years
- 5 years or more, but less than 8 years
- 8 years or more
Applicant Documents
Required Documents
- Resume
- Cover Letter
- List of References
Optional Documents
- Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only
- Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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