Department Academic Administration Assoc

Department Academic Administration Assoc

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 Posting Details 

Job Title  | Department Academic Administration Assoc
Requisition Number  | RE55576
Working Title  |
Department Name  | 8E060:Earth and Environmental Sciences
Work Location  | Lexington, KY
Grade Level  | 42
Salary Range  | $17.76-28.43/hour
Type of Position  | Staff
Position Time Status  | Full-Time
Required Education  | AA
Click here for more information about equivalencies:  | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience  | 4 yrs
Required License/Registration/Certification  | None
Physical Requirements  | Sitting/standing at workstation for extended periods; lifting and/or carrying light-weight objects.
Shift  | Monday – Friday; 8:00 am -5:00: pm; and occasional evenings and weekends.
Job Summary  | Support Academic Excellence and Departmental Operations in Earth & Environmental Sciences

The University of Kentucky is seeking a Department Academic Administration Associate to join the Department of Earth & Environmental Sciences in the College of Arts & Sciences.

This position supports the day-to-day administration and operations of the department while serving as a key resource for students, faculty, staff, and departmental leadership. Working closely with the Department Chair, Associate Chair, Directors of Graduate and Undergraduate Studies, and College partners, this role helps ensure efficient operations, effective communication, compliance with University processes, and a positive experience for members of the department community.

What You’ll Do Support daily departmental operations and administrative workflows for department leadership, faculty, students, and staff  Coordinate submissions and requests through University systems, including purchasing, travel, hiring, payroll, facilities, IT, and student support processes  Assist with course scheduling, student overrides, graduate student administration, and maintenance of departmental records and files  Collaborate with College and University units to meet deadlines related to academic operations, budgeting, enrollment management, payroll, and faculty affairs  Maintain departmental communications, including websites, listservs, resource email accounts, meeting materials, and faculty meeting minutes  Coordinate department events such as colloquiums, visiting speaker presentations, student recruitment activities, faculty searches, conferences, and recognition events  Assist faculty with travel reporting, administrative requests, and other operational needs  Interpret and apply University policies, procedures, and administrative guidelines while promoting consistent and efficient practices

What You’ll Bring Strong organizational skills with the ability to manage multiple priorities in a fast-paced academic environment  Excellent written and verbal communication skills for working with faculty, students, staff, visitors, and external partners  Attention to detail, accuracy, and timeliness when managing records, reports, and administrative processes  Sound judgment, discretion, flexibility, and professionalism when handling sensitive or confidential information  Ability to collaborate effectively across departments and centralized College and University units  Strong customer service orientation and commitment to supporting departmental success  Experience maintaining administrative systems, tracking deadlines, and coordinating complex workflows  Ability to adapt processes, solve problems, and work independently while contributing as a team member

Minimum Requirements Associate’s degree  4 years of related experience
What’s In It for You Opportunity to play a central role in supporting faculty, students, and leadership within a dynamic academic department  Broad exposure to academic administration, student support, faculty affairs, event planning, budgeting, and operational processes  Collaborative work with colleagues across the College of Arts & Sciences and University community  Hybrid work eligibility with approval UK’s Exceptional Benefits

Why Now?
The Department of Earth & Environmental Sciences relies on strong administrative coordination to support teaching, research, student success, and faculty activities. As departmental operations continue to involve collaboration across numerous College and University units, this position serves as a vital link that helps ensure processes are completed accurately and on schedule.

This role provides essential support for academic programs, faculty initiatives, student services, events, compliance activities, and day-to-day operations, helping create an efficient and welcoming environment for the department community.
Skills / Knowledge / Abilities  | SAP, APEX, Excel, Access, Outlook, Word
Does this position have supervisory responsibilities?  | Yes
Preferred Education/Experience  |
Deadline to Apply  | 09/07/2026
Our University Community  | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

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