University of Kentucky
Department Academic Administration Assoc
🇺🇸
Lexington, KY
🕑
Full-Time
💰
$17 - $28
per Hour
💻
Other
🗓️
May 29th, 2026
Tableau
Edtech.com's Summary
University of Kentucky is hiring a Department Academic Administration Associate. This role coordinates daily departmental operations, supports academic programs, manages student records and scheduling, liaises with university partners, and provides professional customer service to faculty, students, and stakeholders.
Highlights
- Coordinate daily departmental operations including front office management, scheduling, and workflow optimization
- Provide administrative and logistical support to faculty, leadership, and academic programs
- Manage student records, course scheduling, and program communications with accuracy
- Serve as liaison between the department and university partners such as the Dean's Office and Enrollment Management
- Support purchasing, travel, financial processes including expense reports and procurement requests
- Maintain and organize departmental systems and digital platforms like SharePoint and Microsoft Teams
- Assist with faculty onboarding, graduate admissions, and departmental events
- Deliver professional customer service to students, faculty, and external stakeholders
- Proficiency required in Microsoft Office Suite, SAP, Tableau, and Teams
- Requires an Associate’s degree and at least four years of related experience, with a salary range of $17.41 to $27.87 per hour
Department Academic Administration Assoc Full Description
Department Academic Administration Assoc
Posting Details
Job Title | Department Academic Administration Assoc
Requisition Number | RE54576
Working Title |
Department Name | 8G040:Kinesiology - Health Promotion
Work Location | Lexington, KY
Grade Level | 42
Salary Range | $17.41-27.87/hour
Type of Position | Staff
Position Time Status | Full-Time
Required Education | AA
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 4 yrs
Required License/Registration/Certification | None
Physical Requirements | Sitting at a workstation for extended periods of time; lifting/caryying light-weight objects; and walking across campus.
Shift | Monday – Friday 8:00AM – 5:00PM; and occasional evenings and weekends based on unit needs.
Job Summary | Keep Academic Operations Running and People Connected
The University of Kentucky is seeking a Department Academic Administration Associate to serve as a vital hub for administrative operations, academic program support, and day-to-day coordination within a dynamic academic department.
This role sits at the center of people, process, and academic support, ensuring that faculty, students, and leadership have what they need to succeed. You’ll help drive efficiency across departmental operations, support key academic programs, and connect stakeholders across the college and university, all while contributing to a welcoming and highly organized environment.
What You’ll Do Coordinate and support daily departmental operations, including front office management, scheduling, and workflow optimization Provide administrative and logistical support to faculty, leadership, and academic programs • Manage student records, course scheduling, and program communications, ensuring accuracy and timely execution Serve as a liaison between the department and university partners, including the Dean’s Office, Business Center, and Enrollment Management Support purchasing, travel, and financial processes, including expense reports, procurement requests, and record reconciliation Maintain and organize departmental systems, documentation, and digital platforms (e.g., SharePoint, Teams) Assist with faculty onboarding, graduate admissions, and departmental events Deliver responsive, professional customer service to students, faculty, and external stakeholders
What You’ll Bring Experience in administrative operations, office management, or academic support environments Strong organizational skills with the ability to manage multiple priorities and deadlines Attention to detail and accuracy in handling records, schedules, and financial processes Proficiency with Microsoft Office and enterprise systems (e.g., SAP, reporting tools, or similar platforms) Ability to communicate effectively and collaborate with stakeholders Problem-solving skills and sound judgment in a fast-paced, service-oriented environment A proactive approach to improving workflows and supporting team success
Minimum Requirements Associate’s degree 4+ years of related experience
What’s In It for You Meaningful Impact: Support academic programs and contribute to student and faculty success Variety of Work: Engage in operations, academics, finance, and events in one role Professional Growth: Build expertise in university systems, policies, and higher education operations Collaborative Environment: Work closely with faculty, leadership, and campus partners Stability and Structure: Full-time, on-campus role with consistent schedule and responsibilities Comprehensive benefits: Competitive pay, benefits, and opportunities for growth.UK’s Exceptional Benefits
Why Now?
Academic departments are evolving to meet growing demands for efficient operations, enhanced student support, and cross-campus collaboration.
In this role, you’ll help: Strengthen departmental coordination and communication Improve process efficiency and service delivery for students and faculty Support program growth and operational excellence across the department
You’ll step into a role where your organization, initiative, and attention to detail will have an immediate and lasting impact on the department’s success.
Skills / Knowledge / Abilities | SAP, Tableau, Microsoft Office Suite, Teams
Does this position have supervisory responsibilities? | No
Preferred Education/Experience |
Deadline to Apply | 06/04/2026
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Requisition Number | RE54576
Working Title |
Department Name | 8G040:Kinesiology - Health Promotion
Work Location | Lexington, KY
Grade Level | 42
Salary Range | $17.41-27.87/hour
Type of Position | Staff
Position Time Status | Full-Time
Required Education | AA
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 4 yrs
Required License/Registration/Certification | None
Physical Requirements | Sitting at a workstation for extended periods of time; lifting/caryying light-weight objects; and walking across campus.
Shift | Monday – Friday 8:00AM – 5:00PM; and occasional evenings and weekends based on unit needs.
Job Summary | Keep Academic Operations Running and People Connected
The University of Kentucky is seeking a Department Academic Administration Associate to serve as a vital hub for administrative operations, academic program support, and day-to-day coordination within a dynamic academic department.
This role sits at the center of people, process, and academic support, ensuring that faculty, students, and leadership have what they need to succeed. You’ll help drive efficiency across departmental operations, support key academic programs, and connect stakeholders across the college and university, all while contributing to a welcoming and highly organized environment.
What You’ll Do Coordinate and support daily departmental operations, including front office management, scheduling, and workflow optimization Provide administrative and logistical support to faculty, leadership, and academic programs • Manage student records, course scheduling, and program communications, ensuring accuracy and timely execution Serve as a liaison between the department and university partners, including the Dean’s Office, Business Center, and Enrollment Management Support purchasing, travel, and financial processes, including expense reports, procurement requests, and record reconciliation Maintain and organize departmental systems, documentation, and digital platforms (e.g., SharePoint, Teams) Assist with faculty onboarding, graduate admissions, and departmental events Deliver responsive, professional customer service to students, faculty, and external stakeholders
What You’ll Bring Experience in administrative operations, office management, or academic support environments Strong organizational skills with the ability to manage multiple priorities and deadlines Attention to detail and accuracy in handling records, schedules, and financial processes Proficiency with Microsoft Office and enterprise systems (e.g., SAP, reporting tools, or similar platforms) Ability to communicate effectively and collaborate with stakeholders Problem-solving skills and sound judgment in a fast-paced, service-oriented environment A proactive approach to improving workflows and supporting team success
Minimum Requirements Associate’s degree 4+ years of related experience
What’s In It for You Meaningful Impact: Support academic programs and contribute to student and faculty success Variety of Work: Engage in operations, academics, finance, and events in one role Professional Growth: Build expertise in university systems, policies, and higher education operations Collaborative Environment: Work closely with faculty, leadership, and campus partners Stability and Structure: Full-time, on-campus role with consistent schedule and responsibilities Comprehensive benefits: Competitive pay, benefits, and opportunities for growth.UK’s Exceptional Benefits
Why Now?
Academic departments are evolving to meet growing demands for efficient operations, enhanced student support, and cross-campus collaboration.
In this role, you’ll help: Strengthen departmental coordination and communication Improve process efficiency and service delivery for students and faculty Support program growth and operational excellence across the department
You’ll step into a role where your organization, initiative, and attention to detail will have an immediate and lasting impact on the department’s success.
Skills / Knowledge / Abilities | SAP, Tableau, Microsoft Office Suite, Teams
Does this position have supervisory responsibilities? | No
Preferred Education/Experience |
Deadline to Apply | 06/04/2026
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Describe a time when you implemented a new process or system that improved office workflow. What was the outcome?
(Open Ended Question) - * Describe an event you previously planned and coordinated (e.g., guest speakers, conferences, student recruitment) and what part you had in the process.
(Open Ended Question) - * Please indicate your proficiency level with Microsoft Office.
- A. Beginner – I have limited experience and can perform basic tasks only
- B. Intermediate – I am comfortable using most features and can complete common tasks independently
- C. Advanced – I can use advanced features, troubleshoot problems, and help others
- D. Expert – I have in-depth knowledge, can automate tasks, and provide training or support
- E. Not familiar – I have little to no experience with Microsoft Office
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
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- Lexington, Kentucky 40506
- An Equal Opportunity University
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