Department Coordinator - Career Services

🇺🇸 Hybrid - San Luis Obispo, California 🕑 Full-Time 💰 $52K - $66K 💻 Career Services 🗓️ August 29th, 2026

Higher Ed

Edtech.com's Summary

Cal Poly is hiring a Department Coordinator for the Career Services department. The role oversees administrative functions, coordinates diverse projects, and supports the Executive Director and leadership team in executing department goals while managing budget, personnel, communication, and policy implementation.

Highlights

Provides administrative oversight and coordination for Career Services.
Supports Executive Director and department leadership in goal execution.
Manages department operations, budget, and personnel functions.
Coordinates communication and enforces policies and procedures.
Involves data entry and tracking responsibilities.
Requires excellent organizational skills and initiative.
Demands ability to navigate budget policies independently.
High school diploma or equivalent with 5 years office support experience.
Typing speed of 45 words per minute.
Salary range: $52,404 - $66,456 per year with benefits including health, dental, vision, retirement, and education incentives.

Department Coordinator - Career Services Full Description

Job Summary

Reporting to the Executive Director of Career Services, the Department Coordinator provides administrative oversight and coordination for the Career Services department. The position is responsible for coordinating a wide range of activities and projects in a busy office while supporting the Executive Director and the department leadership team in carrying out department goals. This position provides comprehensive administrative support, with responsibilities to include operations, significant budget and personnel support, communication and implementation of policies and procedures, data entry and tracking, and department coordination.

Department Summary

Career Services' mission is to empower Cal Poly students to achieve a lifetime of meaningful career success by engaging with Cal Poly's vibrant network.

Key Qualifications

Excellent organizational skills. Ability to independently anticipate and prioritize tasks and projects.
Ability to take initiative, anticipate problems and solve issues in a timely manner.
Demonstrated skill in collection and evaluation of data to develop valid conclusions and recommendations.
Ability to demonstrate sensitivity and commitment to issues of diversity.
Ability to independently navigate budget policies and procedures.

Education and Experience

High school diploma or its equivalent. Type 45 wpm. Five years of general office support experience.

Salary and Benefits

Anticipated Hiring Range: $52,404 - $66,456 Per Year

Classification Range: $48,696 - $79,836 Per Year

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees.

Original Job Description

Job Summary

Department Summary

Career Services' mission is to empower Cal Poly students to achieve a lifetime of meaningful career success by engaging with Cal Poly's vibrant network.

Key Qualifications

Excellent organizational skills. Ability to independently anticipate and prioritize tasks and projects.
Ability to take initiative, anticipate problems and solve issues in a timely manner.
Demonstrated skill in collection and evaluation of data to develop valid conclusions and recommendations.
Ability to demonstrate sensitivity and commitment to issues of diversity.
Ability to independently navigate budget policies and procedures.