Department Coordinator II - Human Resources at Bowdoin College

Edtech.com's Summary

Bowdoin College is hiring a Department Coordinator II - Human Resources. The role involves supporting administrative tasks related to HR operations, recruiting, onboarding, performance management, record keeping, and training. The coordinator independently provides support to the Vice President for Human Resources and manages departmental communication and project tasks.

Highlights

Assist with pre-employment processes and administer the I-9 process for faculty and staff

Schedule travel for candidates and organize department files

Support student employment office and manage HR email inboxes

Handle department expense reports, invoices, greet visitors, and front desk tasks

Proficiency in Microsoft Office required; knowledge of Workday and PeopleAdmin preferred

Hourly pay range: $26.85 - $29.10, compensation based on skills and experience

High school diploma or GED required, bachelor’s degree and HR experience preferred

Strong communication skills and the ability to interact with diverse constituents

Full-time position with benefits including health insurance, retirement plan, paid time off, and parental leave

Reports to the Vice President of Human Resources

Department Coordinator II - Human Resources Full Description

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Please see Special Instructions for more details.

If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.

Posting Details

Title	Department Coordinator II - Human Resources
Posting Number	S01623JP
Department	Human Resources
Job Summary	Specifically for the Human Resource Department, the coordinator will support the administrative responsibilities related to HR office operations, recruiting, onboarding, performance management, record keeping, and training. This position will also independently provide administrative support for the Vice President for Human Resources and a variety of department projects. Strong communication skills are required as you will often be representing the HR team to multiple constituents and one of the first on the team to meet new employees. The position reports to the Vice President of Human Resources. Essential Functions: Assist with the pre-employment process for new hires. Administer the I-9 process for faculty and staff. Schedules travel for candidates. Responsible for organizing and maintaining department files. Provide support to the student employment office. Manages HR email inboxes and process department expense reports and invoices Greets visitors, answers the HR line and other related front desk tasks The hiring range for this position is expected to be: $26.85-29.10/per hour. Compensation is based on skills and experience. BENEFITS AND PERKS A variety of health insurance plans (Medical – effective date of hire, Vision, Dental) Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required! Life and Disability Insurance Paid Time Off: 10 days of vacation (1st year), 15 days (2nd year), 12 days of personal/sick time (PTO accruals based on hours worked). Paid Holidays and Special Days Off: https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.html Paid Parental Leave (Available after one year of service) Access to many of the College’s facilities including the gym and pool (Including household members) Free fitness and wellness classes! And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
Education/Skills Requirements	Required: High School Diploma or GED required. Outstanding customer service and interpersonal skills with the proven ability to interact and communicate positively and effectively with a diverse range of constituents (faculty, managers, coworkers, students, applicants, external customers) and sometimes in stressful situations. Must routinely apply basic traits of honesty, integrity, loyalty, and respect for others. Excellent written and verbal communication skills. Ability to work independently and as part of a team in a busy office setting with regular interruption. Exceptional organizational and multi-tasking skills, with great attention to detail, the ability to manage multiple priorities, function well under pressure and meet deadlines. Proven ability to use good judgment, be resourceful, as well as proactive in thinking through problems and identifying solutions. Strong sensitivity to and ability to maintain confidentiality and use discretion working with sensitive material. Must have an understanding of, sensitivity to, and appreciation for the diverse academic, socioeconomic, ethnic, cultural, disability, religious background and sexual orientation of the College’s community Preferred: Bachelor’s degree in Human Resource Management, Business, or a related field preferred or an equivalent combination of college level coursework and/or continuing education and experience. Two or more years of prior experience in HR preferred with emphasis on one or more of the following areas: recruitment, employee relations/performance management, training, or HR systems. A minimum of two years administrative experience preferred.
Experience Requirements and/or Equivalents	Strong technical aptitude and proficiency in Microsoft Office Suite required. Working knowledge with complex HR systems, including Workday and/or PeopleAdmin preferred, with a willingness and self-motivation to keep current with existing systems and to learn new software applications as necessary. Applicants must meet the minimum qualifications in this posting to be considered for hire.
Standard Work Days and Hours	This is a full-time position working 40 hours/52 weeks, (1.00 FTE). Administrative hours are Monday-Friday, 8:30am – 5:00pm. Special events and coverage issues may necessitate overtime hours, including weekends and holidays. This is an on-site role, and candidates must be able to work in person on Bowdoin College Campus in Brunswick, Maine. We regret that Bowdoin College is unable to provide visa sponsorship for staff positions. Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).
About Bowdoin	Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors. We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed. Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine. Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift
Employment Category	Full Time Year Round
FTE	1.00
Benefits Eligible	Yes
Pay Type	Hourly
Background Check Package Requirements	Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?	No
Is a pre-placement physical required for this position?	No
Posting Date	11/12/2026
Applications Accepted Until
Open Until Filled	No
Type of Posting	Internal/External
Special Instructions to Applicants	If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.
EEO Information	Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this position?
- Indeed.com
- Chronicle of Higher Education
- Diverse Issues in Higher Ed
- Facebook
- Glassdoor
- Google Search
- HigherEdJobs.com
- InsideHigherEd.com
- LinkedIn
- Twitter
- MANP
- Maine Job Link
- LiveandWorkinMaine.com
- Employee Referral
- Bowdoin College Website
- Radio Ad
- TechMaine
- NCAA
- CASE
- Other
If you answered Employee Referral or Other, please specify here:
(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter

Optional Documents

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Confidential arrangements will be made if you have a disability or require an accommodation in completing the application or in the interview process. Please notify Human Resources at (207) 725-3837 in advance so all necessary arrangements can be made confidentially.

Staff & Casual contact:
[email protected]

Faculty contact:
[email protected]

(t)207-725-3837
216 Maine Street, Brunswick, ME 04011

Bowdoin College is a member of the Diversity Hiring Coalition of Maine, and Live and Work in Maine.

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Department Coordinator II - Human Resources

Edtech.com's Summary

Department Coordinator II - Human Resources Full Description

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