Edtech.com's Summary

Arizona State University is hiring a Department HR Specialist Senior. This role involves managing complex human resource payroll functions and providing extensive HR support within the School of Manufacturing Systems and Networks. The specialist will handle payroll transactions, employee hiring processes, visa coordination, audit preparations, and serve as the Workday Operational Timekeeper while working both independently and collaboratively within the team.

Highlights

Manage a high volume of payroll transactions including offer letters, profile management, terminations, tuition waivers, and scholarships.
Oversee academic, non-academic, graduate, and student worker hiring, renewals, and terminations.
Address HR inquiries from staff and students related to payroll, benefits, and policies.
Serve as Workday Operational Timekeeper to ensure accurate and timely biweekly time entry.
Coordinate and process visa applications (e.g., H-1B, O-1, E3, J1) for employees and non-employees.
Assist with personnel searches, applicant evaluations, and hiring, including faculty associates and instructional positions.
Prepare for and participate in internal and external HR and payroll audits.
Required knowledge of HCM Workday, CS PeopleSoft, Microsoft Office suite, and AI generative tools like CoPilot/ChatGPT.
Minimum qualification: Bachelor's degree with five years of relevant experience or equivalent combination of training and experience.
Salary ranges from $55,000 to $64,000 annually, depending on experience.

Department HR Specialist Senior Full Description

Job Profile:HR Services Specialist 3

Job Family:HR Services

Time Type:Full time

Max Pay - Depends on experience:$64,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

The School of Manufacturing Systems and Networks, within the Ira A. Fulton Schools of Engineering, is seeking a highly motivated, dynamic individual to join our team as a Department HR Specialist, Sr. Under the supervision of the Business Operations Manager, Sr., the successful candidate will perform professional human resource payroll functions, managing and performing work of considerable responsibility, in a department that supports a diverse group of faculty, staff and students in a complex academic unit that supports significant research and instructional emphasis. We are looking for a human resource professional who knows how to anticipate service excellence, is a self-starter who naturally takes initiative and serves in a collaborative environment, has genuine communication skills using tact, discretion, and judgment, and understands the importance of being reliable, extremely organized, and detail oriented. This position works both independently, with general direction, and as a part of a team delivering an extensive scope of support and assistance within the school.

If you are someone who wants a career on the beautiful Polytechnic campus and can flourish in this environment using analytical judgment while applying a keen attention to detail in completing specific human resources responsibilities, this could be the role for you.

Salary Range: $55,000 - $64,000 per year; DOE

Essential Duties:

Processes a heavy volume of payroll transactions and activities for new and existing employees which includes creating offer letters, profile management, terminations, and entering tuition waivers and scholarships.
Manages the academic and non-academic hires, renewals, and terminations.
Responsible for graduate and student worker hires and renewals.
Identifies overpayments/underpayments for appropriate action; processes and approves payroll corrections
Address inquiries from staff and students regarding HR processes, payroll, benefits, and HR policies, providing accurate and timely resolutions.
Serves as the Workday Operational Timekeeper, ensuring timely and accurate biweekly time entry by sending reminders, reviewing submissions, and resolving discrepancies prior to final processing.
Processes payroll transactions for employees and will oversee payroll functions, ensuring accuracy in payroll information, funding changes, and bi-weekly reviews while investigating discrepancies to ensure timely and correct employee payments.
Recommends or participates in the development of new procedures or review existing internal procedures, then assist in implementing.
May assist with the hiring of faculty associates and instructional positions each semester.
Monitors orientation of new employees and coordinates benefits.
Assists in managing human resource processes, procedures, internal controls, and payroll quality for MSN.
May assist with personnel searches including applicant evaluation and hiring.
Coordinates and processes visa applications for employees and non-employees.
Assists in overseeing, managing, and participating in internal and external audit requests; prepares audit documents.
Resolves and investigates payroll discrepancies using reporting tools (Analytics, Workday) and works as a liaison between SMSN, FSE, ASU Human Resources and Financial Services to reach a solution and process needed transactions when applicable.
Recommends or participates in the development of new procedures or review existing procedures related to payroll operation, then assist in implementing development of documentation.
Other duties as assigned by the managing supervisor.

Desired Qualifications:

Experience in high work volume environment managing multiple tasks and priorities; payroll; record keeping; ensuring adherence with policies, practices, and regulations.
Experience providing HR support in a higher education environment
Experience in processing and managing H-1B, 0-1, E3, and J1 visas
Experience using HCM Workday system and CS PeopleSoft
Experience in conducting recruitment and personnel searches
Demonstrated knowledge of electronic data processing as it applies to human resources/fiscal automated applications.
Knowledge of CoPilot/ChatGPT or other AI based Generative tools for office workflow process productivity
Experience in planning and establishing priorities
Experience in developing and maintaining cooperative working relationships both within and across organizational areas.
Experience and ability working effectively and collaboratively with faculty, staff, and students.
Experience using Microsoft Office applications (i.e., Access, Excel, PowerPoint, Word, and Outlook).
Knowledge of all applicable federal, state and regulatory requirements, laws and standards.
Knowledge of human resource practices, regulations and standards.
Ability to lead by example in communicating, participating and encouraging support of the institution's sustainability programs.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse. Visual acuity and manual dexterity associated with daily use of desktop computer. Stand for varying lengths of time and walk moderate distances to perform work. Bending, stooping, reaching, and lifting up to 25 pounds. Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to clearly communicate verbally in English, read, write, see, and hear to perform essential duties. Ability to work both independently and within a complex structured team. Works from general instruction on standard job duties and specific directions/instructions on new assignments. Exercises judgement within defined procedures and practices to determine appropriate action.

Department Statement:

The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation - all at scale.

We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation's fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas.

The Fulton Schools of Engineering, located across ASU's Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities.

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements.

At the Fulton Schools of Engineering, we:

• Cultivate excellence.

• Deliver innovation that matters.

• Encourage bold thinking.

• Foster a community of learning and collaboration.

• Build a foundation for all to be successful.

Driving Requirement:Driving is not required for this position.

Location:Campus: Polytechnic

Funding:No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$19542.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description