Edtech.com's Summary

Arizona State University is hiring a Department HR Specialist Senior. The role involves managing the employee life cycle, including recruitment, onboarding, staff compliance, payroll management, and employee professional development. The position also supports job postings, employee inquiries, engagement initiatives, and process improvements within the People Operations team.

Highlights

Manage employee recruitment, onboarding, and hiring processes using Workday.
Maintain personnel records, ensure compliance with federal, state, and university policies.
Oversee payroll issue resolution and coordinate payroll processing support.
Partner with internal offices to ensure compliance for international employees.
Support employee engagement, professional development, and workplace initiatives.
Use AI tools to improve operational efficiency and contribute to process improvement projects.
Required knowledge in Workday HCM, ServiceNow, Microsoft Office suite, and Google Drive.
Minimum qualifications include a bachelor's degree and at least three years of relevant experience or equivalent training.
Preferred SHRM-CP or SHRM-SCP certification and strong skills in communication, problem-solving, and handling confidential information.
Emphasis on fostering an inclusive, psychologically safe, and sustainable workplace culture.

Department HR Specialist Senior Full Description

Job Profile:HR Services Specialist 2

Job Family:HR Services

Time Type:Full time

Max Pay - Depends on experience:$65,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

ASU's Enterprise Technology is seeking a highly motivated Department HR Specialist Senior to join our People Operations team. In this role, you will coordinate key human resources functions and contribute to building a supportive, efficient, and collaborative workplace culture. You'll work as part of a high-performing team while having opportunities to make meaningful individual contributions.

As a Department HR Specialist Senior, you will manage the employee life cycle, including:

Recruitment and onboarding
Staff compliance and internal controls
Payroll management and related HR functions (as directed by the HR Supervisor)
Employee professional development

You will also play a vital role in:

Creating and managing job postings
Assisting with employee inquiries
Supporting employee engagement and workplace initiatives

Salary: $48,600- $65,000- Depends upon experience

Essential Duties:

Coordinates and manages employee recruitment, job postings, and hiring processes in Workday.
Processes personnel actions (e.g., hires, terminations, salary changes, promotions) and maintains accurate records and documentation.
Supports recruitment and hiring processes across employee types and maintains personnel files in alignment with university policies.
Oversee onboarding and training compliance for a high volume of new hires, including staff and student workers.
Partners with internal ASU offices to ensure international employee compliance with work authorization, documentation, and employment requirements.
Collaborate with team members and the Office of Human Resources to align departmental practices with university policies and procedures.
Research and resolve payroll issues, serving as liaison between the unit and Financial Services and/or the Office of Human Resources.
Assist with department time reporting activities to ensure accurate and timely payroll processing.
Prioritize projects and team initiatives.
Provides support for special projects, including research, analysis, and process improvement.
Perform other duties as assigned to support efficient operations and customer service.
Leverage AI in routine tasks and contribute ideas for using AI to improve the unit's efficiency and overall performance.
Take responsibility for fostering a positive culture, upholding organizational values, and championing engagement in all its forms.
Collaborate across teams and actively participate in Enterprise Technology/ASU events and programs.

Desired Qualifications:

Demonstrated knowledge of HR functions, (recruiting, training, and compensation)
Demonstrated knowledge of all applicable federal, state and regulatory requirements, laws and standards
Experience performing a full range of human resource functions within the employee life cycle
Experience with Workday HCM, ServiceNow, Microsoft suite (Word, Excel, PowerPoint and Outlook) and Google Drive
Evidence of effective organizational, communication, and interpersonal skills.
Evidence of SHRM-CP or SHRM-SCP certification preferred
Strong problem-solving skills and attention to detail with the ability to handle confidential information.
Demonstrated ability to model empathy, compassion, and emotional intelligence.
Experience in a values-driven organization with a strong commitment to inclusion and belonging.
Ability to cultivate a psychologically safe environment where all team members can thrive.
Capacity to inspire and drive meaningful changes in individual, institutional, and corporate behaviors to support a more sustainable environment.
Commitment to leading by example through effective communication, active participation, and advocacy for the institution's sustainability programs.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulation of a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%.)
Regular activities require the ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
Calculator, telephone, computer (monitor, keyboard, and mouse,) printer, fax, and copier.
This position receives regular review of objectives by the department administrator.

Primary Location: Tempe Campus

Special Instructions:

In your cover letter:

Please provide an example of an HR project or initiative you've led. Feel free to expand on the success of the project/ initiative.

What do you know about Enterprise Technology and our mission?

Enterprise Technology (ET) embraces its role as both an enabler and catalyst for advancing the vision and work of the New American University. We are a values-driven organization. Our commitments are reflected in all of the work we do in pursuit of operational excellence, the experience and delight of our community, and our strategic and innovation initiatives. Applicants must be eligible to work in the United States.

Join the team that sparks human-centered innovation

ET is a rapidly reconfigurable and entrepreneurial organization at ASU that prioritizes and executes to meet the needs of our community of learners, faculty, researchers and staff. Our work emphasizes autonomy, flexibility and distributed decision-making to leverage the strengths of individuals. Together, we embrace a culture that nurtures, engages and embraces many voices with a shared lens of positive community impact and expanded opportunities for collaboration.

Why join us?

Mission oriented. Everything we do is to advance ASU's charter -- measuring who we include and how they succeed. We are staunch champions of learner success and put people first.

Flexibility. Our flexible work environment allows employees to explore opportunities with their supervisor beyond the traditional work schedule. Opportunities include hybrid work where staff are in person three days per week.

Culture forward.We embrace a Positive Core culture: Belonging, Relational, Authentic, Visionary and Empowered.

Scale of impact.Our work changes the world. With 200k+ learners, faculty, researchers and staff, working with ET means you have the capacity to improve many lives and entire communities.

World-class, low cost education. Our professional development is built in! ET encourages staff to seek additional certificates and degrees via ASU's top ranked programs with major tuition breaks.

Exposure to industry giants. ET partners with Amazon, Apple, Arista, Cox, Verizon, Salesforce, Alteryx and a diversity of technology companies to enhance our innovations and deepen their impact.

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$14534.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description