Department Human Resources Specialist Senior

Job Profile:

HR Services Specialist 3

Job Family:

HR Services

Time Type:

Full time

Max Pay - Depends on experience:

$62,600.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job profile Summary:
Serves as a resource within the college to perform HR activities and advises on policies, procedures, statues, and laws to ensure all human resources transactions are processed in accordance to policy and law.

Job Description:

The School of Biological and Health Systems Engineering (SBHSE) in the Ira A. Fulton Schools of Engineering is searching for a highly motivated, outgoing, dynamic individual to join our team as a Department Human Resources Specialist Senior.  Under general supervision this position will manage and perform work of considerable responsibility in administering human resource functions in a complex academic unit with significant research and instructional emphasis. The successful candidate must be skilled in maintaining effective working relationships among a diverse population, skilled in handling confidential and sensitive information, be extremely organized and work effectively in an environment subject to quickly changing priorities.

This position will routinely interact with other members of the SBHSE staff, faculty, students, the Engineering Dean's Office, other ASU units, external parties and the Director, so excellent communication skills are critical. The successful candidate must show a strong ability to manage multiple tasks and priorities and be able to solve problems and work well in a fast-paced, deadline-driven, team environment. Knowledge of academic and university policies and procedures and the ability to identify and implement best practice is desirable.

Position Salary Range:

$54,600-$62,600 per year; depending on experience

Essential Duties:

• Process all departmental human resource activities, ensuring adherence with college and university policies, practices and regulations.

• Oversee and manage the full lifecycle of talent acquisition, from initial candidate sourcing and recruitment through selection and onboarding.

• Processes personnel actions (e.g., hires, terminations, salary changes, promotions) and maintains accurate records and documentation.

• Coordinate and manage the School's formal onboarding and offboarding process for all employee classifications.

• Responsible for RA/TA, student worker, and grader hires and renewals, including entering tuition waivers and scholarships. 

• Create and maintain spreadsheets used for payroll and hiring.

• Address inquiries from staff and students regarding HR processes, payroll, benefits, and HR policies, providing accurate and timely resolutions.

• Coordinates and processes visa applications for employees and non-employees.

• Assists in overseeing, managing, and participating in internal and external audit requests; prepares audit documents.

• Serves as the Workday Operational Timekeeper, ensuring timely and accurate biweekly time entry by sending reminders, reviewing submissions, and resolving discrepancies prior to final processing.

• Processes payroll transactions for employees and oversees payroll functions, ensuring accuracy in payroll information, funding changes, and bi-weekly reviews while investigating discrepancies to ensure timely and correct employee payments.

• Recommends or participates in the development of new procedures or review existing internal procedures, then assist in implementing.

• May supervise, train and evaluate assigned staff and/or student workers.

• Provides support for special projects, including research, analysis, and process improvement.

Desired Qualifications:

• Experience in an environment managing multiple tasks and priorities ensuring adherence with policies, practices, and regulations.

• Experience working with confidential information.

• Experience providing HR support in a higher education environment

• Demonstrated knowledge of electronic data processing as it applies to human resources/fiscal automated applications.

• Experience in planning and establishing priorities.

• Experience in developing and maintaining cooperative working relationships both within and across organizational areas.

• Experience working effectively and collaboratively with faculty, staff, and students.

• Experience with Workday, Microsoft Office, Microsoft Teams, Google Drive, Dropbox, Adobe, AI Software.

• Experience working effectively and collaboratively with faculty, staff, and students.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.

• Using software and computer equipment (i.e. monitor, keyboard, mouse) for extended periods of time.

• Stand for varying lengths of time and walk moderate distances to perform work.

• Occasional bending, stooping, reaching, and lifting up to 25 pounds.

• Regular activities require ability to quickly change priorities.

• Clear verbal and written communication to perform essential functions.

• Ability to work independently or within a complex structured team.

• Regular activities require ability to quickly change priorities.

Flexible Work Options

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. 

• SBHSE supports a hybrid work arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location, subject to review and approvals per ASU policy.

Department Statement:

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation â€” all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. As the lead institution for the Center for Accelerating Operational Efficiency, we enhance homeland security operations through advanced tools and technologies. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation's top engineering colleges for invention disclosures, U.S. patents, and startups.

We are an engineering school on the rise at the nation's most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty's research interests and interdisciplinary approach, along with over 50 graduate and 27 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future.

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:

• Cultivate excellence.

• Deliver innovation that matters.

• Encourage bold thinking.

• Foster a community of learning and collaboration.

• Build a foundation for all to be successful.

Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator. 

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$15320.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

Need help finding the right job?

We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.