Department Operations Coordinator

Edtech.com's Summary

George Washington University is hiring a Department Operations Coordinator. The role involves providing administrative support to the Writing in the Disciplines division and the First Year Writing Program, managing hiring processes for student assistants, tracking budgets and labor, maintaining databases and websites, and serving as the primary contact for students, faculty, and external constituents.

Highlights

Provide administrative support to the Writing in the Disciplines (WID) division and First Year Writing Program.

Coordinate hiring processes for graduate assistants and undergraduate Peer Writing Preceptors and manage their assignments and timekeeping.

Track and manage WID budget, organize purchases, and submit expense reports.

Update and troubleshoot the WID database and maintain WID pages on the University Writing Program website.

Serve as front office representative fielding questions from students, faculty, staff, parents, administrators, and external contacts.

Establish and maintain relationships with faculty and advising directors across College of Arts & Sciences (CCAS), School of Engineering and Applied Science (SEAS), and School of Business (GWSB).

Must hold a high school diploma/GED plus 3 years relevant experience or a Bachelor's degree or higher in a related field.

Preferred skills include working knowledge of Oracle, Banner, Google Applications, Concur, DegreeMap, timekeeping systems, and proficiency in Microsoft Office and Adobe Acrobat.

Part-time position offering 20 hours per week (25 hours peak), with a pay range of $21.80 - $28.32 per hour.

Position requires on-campus work Monday to Friday, 9:30 AM to 2:00 PM, and successful completion of background screenings.

Department Operations Coordinator Full Description

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Please see Special Instructions for more details.

Employer will not sponsor for employment Visa status

Posting Details

I. JOB OVERVIEW

Job Description Summary:	Writing is a central component of GW’s General Education Curriculum, which requires that all undergraduates complete 4.0 credit hours of a First Year Writing seminar and at least 6.0 credit hours across Writing in the Disciplines (WID) courses. The University Writing Program interacts with nearly 2,500 first year students. In addition, the program organizes hundreds of writing courses, events and workshops, compiling writing guidance for the campus community and managing the GW Writing Center. The Department Operations Coordinator reports to the University Writing Program Administrative Supervisor. The person in this position primarily supports the Writing in the Disciplines (WID) division and the First Year Writing Program. The Operations Coordinator is also the front office representative, serving as first contact for all students, faculty, staff, parents, high-level administrators, and external constituents who visit or contact the UWP. The Operations Coordinator fields questions from college advisors about UWP requirements. Position main duties include: Providing administrative support to WID Coordinating with the WID director on the hiring process for the graduate and undergraduate students who support WID classes, which involves fielding requests from WID faculty for Graduate Assistants and undergraduate Peer Writing Preceptors (PWPs) Tracking and assigning Graduate Assistants for roughly 50 courses per semester Timekeeping and monitoring labor for roughly 15 PWPs per semester Tracking WID’s budget, organizing, making purchases for, and submitting expense reports for WID events Updating and troubleshooting the WID database Maintaining WID pages on the UWP website Responding to internal and external requests for data on all aspects of WID Supporting the First Year Writing division by managing daily administrative operations and communications as they arise Establishes and maintains relationships with faculty and staff throughout CCAS and in the CCAS Dean’s Office, and works closely with Associate Directors of advising in CCAS, SEAS, and the GWSB At the direction of the Administrative Supervisor, the Operations Coordinator provides day-to-day support to faculty and Division Directors Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:	Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:	Working Knowledge of Oracle, Banner, DataMarts, Google Applications (Google Drive, Google Forms), Concur, DegreeMap, timekeeping management systems. Prior experience in a similar position. Experience working in higher education administration or in a higher education setting. Excellent organizational and interpersonal skills. Strong verbal/written communications skills. Proficiency with office equipment, supply inventory and service orders. Advanced knowledge of Microsoft Office suite programs (Office, PowerPoint, Excel) and Adobe Acrobat. Ability to build strong working relationships with school administrators, faculty, staff and students. Ability to maintain confidentiality of records and information. Knowledge of accounting and budget management procedures.
Hiring Range	$21.80 - $28.32
GW Staff Approach to Pay	How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location:	Mount Vernon, DC
College/School/Department:	Columbian College of Arts & Sciences (CCAS)
Family	Administration
Sub-Family	Academic Department Administration
Stream	Service and Support
Level	Level 3
Full-Time/Part-Time:	Part-Time
Hours Per Week:	20 regular hours – (25 during peak season)
Work Schedule:	Monday - Friday, 9:30 AM – 2:00 PM
Will this job require the employee to work on site?	Yes
Employee Onsite Status	On-campus (in person)
Telework:	No
Required Background Check:	Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:	Employer will not sponsor for employment Visa status
Internal Applicants Only?	No
Posting Number:	S014150
Job Open Date:	04/28/2026
Job Close Date:
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening	Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:	The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Are you currently employed with The George Washington University?
- No
- Yes
* For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
- Yes, IEP complete
- No, still in IEP
- N/a - not a current GW employee
* What is your salary range expectation?
(Open Ended Question)
* This is a position facing public and telework is not allowed. Are you available and committed to be 100% on-campus Monday to Friday in the required work schedule?
(Open Ended Question)
* This position works facing the public and does not allow remote work. If selected, are you available and committed to work in the office on-campus Monday-Friday?
- Yes
- No

Documents needed to Apply

Required Documents

Resume
Cover Letter

Optional Documents

Human Resource
Management & Development

2013 H Street, NW, 3rd Floor
Washington, DC 20006

Phone: 202-994-8500
Fax: 202-994-9680
Email: askhrmd@gwu.edu
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Original Job Description