Edtech.com's Summary

The Pennsylvania State University is hiring a Development Assistant - Senior Support, Office of University Development. This role supports the fundraising and stewardship efforts of senior university leaders and development staff by producing communication tools, managing donor data, coordinating meetings and budgets, and providing training on development systems.

Highlights

Assist Senior Associate Vice President and Assistant Vice Presidents with communication tools and data tracking.
Serve as liaison to Prospect Management & Analytics for donor research and report dissemination.
Conduct donor and data research, update fundraising databases, and ensure document accuracy.
Develop training materials and conduct sessions for new staff on university development systems and procedures.
Help establish, monitor, and review fundraising goals and compile related reports.
Coordinate monthly travel budgets and central meetings for senior development staff.
Required proficiency with university systems such as Advance Web (AWA), Advance Business Intelligence (ABI), Power BI, GuideLion, Lotus Notes, and eSteward; training is provided.
Proficiency in Office 365 applications including Teams, SharePoint, Outlook, Word, Excel, and PowerPoint.
Minimum qualifications: Associate Degree with 4+ years relevant experience or equivalent combination; no certifications required.
Salary range is $42,100 to $61,000, with comprehensive benefits including medical, dental, vision, retirement plans, paid time off, and 75% tuition discount for employees and eligible family members.

Development Assistant - Senior Support, Office of University Development Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

Penn State is currently seeking a Development Assistant to support the fundraising and stewardship efforts for the Senior Associate Vice President (SAVP), three Assistant Vice Presidents (AVPs) and development and alumni relations staff at the Commonwealth Campuses. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country.

Reporting to the Executive Assistant, closely with the Senior Associate Vice President (SAVP), three Assistant Vice Presidents (AVPs) and development and alumni relations staff at the Commonwealth Campuses, as well as other partners, the Development Assistant will:

Assist SAVP and AVPs in producing communication tools, i.e., meeting agendas, solicitation proposals, forms, presentations to volunteers and fundraising staff, and develop and maintain spreadsheets used for data collection and tracking;
Articulate Penn State's needs, ambitions, and values through excellent informal and formal communications;
Serve as liaison to Prospect Management & Analytics for the dissemination of research reports to assist SAVP, AVPs, and Directors of Campus Development (DoCDs) in identification, cultivation, solicitation, and stewardship processes;
Conduct donor/data research/entry in fundraising databases and process support systems including updating donor records; entering solicitation requests and guidelines; extracting research reports, donor giving, and other meeting-related information; and checking all documents for completeness, accuracy, and conformance with applicable guidelines and requirements;
Develop processes, procedures, and recommendations for systems training to new OUD staff. This may include creating training materials and conducting specialized sessions related to University Development procedures, processes, and systems;
Assist SAVP and AVPs with the process of establishing, monitoring, and reviewing mid-year, annual, and campaign fundraising goals. Compile reports related to the fundraising mission of the college/campus/unit. Enter FY Goal Setting targets and mid-year goal review updates in databases for units;
Coordinate the distribution of monthly travel budgets to college, campuses, and units and track data for the SAVP and AVPs;
Coordinate central meetings with the SAVP and AVPs, i.e., Directors' Meeting, annual and mid-year Goal Setting.

The successful candidate will have:

Experience in handling and protecting strictly confidential information;
Proficiency with University systems. Advance Web (AWA), Advance Business Intelligence (ABI), Power BI Tool, GuideLion, Lotus Notes, and eSteward are highly desired, training is available;
Exemplary interpersonal and communication skills;
The ability to create and maintain an inclusive and respectful environment for all students and colleagues;
Proficiency in Office 365 applications (i.e. Teams, SharePoint, Outlook, Word, Excel, PowerPoint).
A proven ability to self-motivate and work both independently and as part of a team;
A commitment to professional development, learning, and being mentored.

DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSAssociate Degree4+ years of relevant experience; or an equivalent combination of education and experience

acceptedRequired Certifications:None

Penn State's Division of Development and Alumni Relations

If you believe in the power of higher education—and philanthropy—to shape the public good, you'll excel right here in Penn State's Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 800,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Learn more about us at raise.psu.edu and explore the success of our most recent campaign at greaterpennstate.psu.edu.

Building a Career and a Life at Penn State

Across all campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroom—it's the positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world: psu.edu/this-is-penn-state/facts-and-rankings

This position is based at the University Park campus, located in State College, Pennsylvania. State College is ranked among the lowest-stress and safest small cities in the country, with excellent public schools, beautiful parks and other natural assets, and a broad range of cultural and athletic events and venues: statecollegepa.us and statecollege.com

BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS
The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

Original Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

Assist SAVP and AVPs in producing communication tools, i.e., meeting agendas, solicitation proposals, forms, presentations to volunteers and fundraising staff, and develop and maintain spreadsheets used for data collection and tracking;
Articulate Penn State's needs, ambitions, and values through excellent informal and formal communications;
Serve as liaison to Prospect Management & Analytics for the dissemination of research reports to assist SAVP, AVPs, and Directors of Campus Development (DoCDs) in identification, cultivation, solicitation, and stewardship processes;
Conduct donor/data research/entry in fundraising databases and process support systems including updating donor records; entering solicitation requests and guidelines; extracting research reports, donor giving, and other meeting-related information; and checking all documents for completeness, accuracy, and conformance with applicable guidelines and requirements;
Develop processes, procedures, and recommendations for systems training to new OUD staff. This may include creating training materials and conducting specialized sessions related to University Development procedures, processes, and systems;
Assist SAVP and AVPs with the process of establishing, monitoring, and reviewing mid-year, annual, and campaign fundraising goals. Compile reports related to the fundraising mission of the college/campus/unit. Enter FY Goal Setting targets and mid-year goal review updates in databases for units;
Coordinate the distribution of monthly travel budgets to college, campuses, and units and track data for the SAVP and AVPs;
Coordinate central meetings with the SAVP and AVPs, i.e., Directors' Meeting, annual and mid-year Goal Setting.

The successful candidate will have:

Experience in handling and protecting strictly confidential information;
Proficiency with University systems. Advance Web (AWA), Advance Business Intelligence (ABI), Power BI Tool, GuideLion, Lotus Notes, and eSteward are highly desired, training is available;
Exemplary interpersonal and communication skills;
The ability to create and maintain an inclusive and respectful environment for all students and colleagues;
Proficiency in Office 365 applications (i.e. Teams, SharePoint, Outlook, Word, Excel, PowerPoint).
A proven ability to self-motivate and work both independently and as part of a team;
A commitment to professional development, learning, and being mentored.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSAssociate Degree4+ years of relevant experience; or an equivalent combination of education and experience

acceptedRequired Certifications:None

Penn State's Division of Development and Alumni Relations

Building a Career and a Life at Penn State

BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS
The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00.

Salary Structure - Information on Penn State's salary structure

CAMPUS SECURITY CRIME STATISTICS

EEO IS THE LAW

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

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Development Assistant - Senior Support, Office of University Development

Edtech.com's Summary

Development Assistant - Senior Support, Office of University Development Full Description

APPLICATION INSTRUCTIONS:

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