University of Maryland
Director Administrative Services
🇺🇸 College Park, MD
🕑 Full-Time
💰 $135K - $162K
💻 Operations
🗓️ October 16th, 2025
Edtech.com's Summary
University of Maryland College Park (UMCP) is hiring a Director Administrative Services. The Director manages daily operations of the Institute of Physical Science and Technology (IPST), including administrative functions, human resources, budgeting, and compliance, while supporting research and educational missions. The role oversees significant funding, liaises with various campus offices, supports program and infrastructure development, leads financial initiatives, and represents the Institute Director as needed.
Highlights
- Manage day-to-day operations of the interdisciplinary research institute IPST in the College of Computer, Mathematical, and Natural Sciences.
- Lead administrative operations, human resources, budget planning, and compliance activities.
- Oversee annual funding of approximately $3.7M state funds, $166K DRIF, and $3.4M self-support operations.
- Serve as liaison to College and campus administrative offices including Human Resources, Procurement, Sponsored Programs Accounting and Compliance, and Payroll.
- Support initiatives such as new PhD program development, domestic and international faculty research, facility and IT upgrades, and infrastructure planning.
- Lead short- and long-term financial planning, ensuring fiscal viability and advising on cost-saving measures.
- Provide policy interpretation aligning with University standards and represent IPST in campus policy discussions.
- Prepare and submit required reports including annual Institute activities, sponsored proposals, and compliance documentation.
- Required qualifications include a Bachelor's degree, 10 years managing business operations, 5 years supervising staff, knowledge of HR laws, strong communication, data analytics, negotiation skills, and proficiency in Microsoft Office.
- Salary range is $134,800 to $161,760 with benefits; financial disclosure and background check required.
Director Administrative Services Full Description
Job Description Summary
The Director of Administrative Services is responsible for the day-to-day management of the Institute of Physical Science and Technology (IPST), an interdisciplinary research institute in the College of Computer, Mathematical, and Natural Sciences (CMNS). The Director provides leadership in administrative operations, human resources, budget planning, and compliance, supporting the Institute's research and educational mission. This position oversees annual funding of approximately $3.7M in state funds, $166K in DRIF, and $3.4M in self-support operations, and serves as liaison to the College and campus administrative offices including Human Resources, Procurement, Sponsored Programs Accounting and Compliance (SPAC), and Payroll services to ensure compliance with University, State, and Federal policies.
Working closely with the Institute Director, faculty, and University administrators, the Director supports initiatives that advance IPST's mission, including the development of new PhD programs, faculty-sponsored domestic and international research activities, facility and IT infrastructure upgrades, and planning for new buildings and equipment acquisitions. This role leads short- term and long-term financial initiatives, ensuring that fiscal plans and projections are viable within available funding and advising on cost-saving measures when appropriate. The Director also provides policy interpretation and guidance to ensure alignment with University standards and best practices, represents IPST in campus policy and administrative discussions, delivers financial and policy updates to the IPST Faculty Assembly on a semiannual basis, and serves on behalf of the Institute Director when needed.
This position is also responsible for preparing and submitting required reports and documentation to the College and University, including annual reports of Institute activities, sponsored activity proposals, external review materials, and compliance reports.
Working closely with the Institute Director, faculty, and University administrators, the Director supports initiatives that advance IPST's mission, including the development of new PhD programs, faculty-sponsored domestic and international research activities, facility and IT infrastructure upgrades, and planning for new buildings and equipment acquisitions. This role leads short- term and long-term financial initiatives, ensuring that fiscal plans and projections are viable within available funding and advising on cost-saving measures when appropriate. The Director also provides policy interpretation and guidance to ensure alignment with University standards and best practices, represents IPST in campus policy and administrative discussions, delivers financial and policy updates to the IPST Faculty Assembly on a semiannual basis, and serves on behalf of the Institute Director when needed.
This position is also responsible for preparing and submitting required reports and documentation to the College and University, including annual reports of Institute activities, sponsored activity proposals, external review materials, and compliance reports.
Minimum Qualifications
Education: Bachelor's degree from an accredited college or university.
Experience: Ten (10) years of professional experience managing business operations. Five (5) years of experience supervising or managing professional staff. Knowledge of human resources policies and procedures, and federal, state, and other applicable human resources related laws, rules, regulations, and ordinances.
Knowledge of business acumen to understand key business drivers, organizational communications, and data.
Knowledge of organizational and unit performances measures.
Knowledge of the impact and implications of decisions on leadership objectives.
Skill in oral and written communication.
Skill in data analytics and negotiation.
Skill in the use of Microsoft Office products.
Ability to research information and analyze/synthesize complex data and information to create reports and presentations with valid conclusions derived from various sources.
Ability to exercise independent judgment and discretion.
Ability to develop and administer new policies and procedures.
Ability to interpret and apply policies, procedures, regulations, and laws.
Experience: Ten (10) years of professional experience managing business operations. Five (5) years of experience supervising or managing professional staff. Knowledge of human resources policies and procedures, and federal, state, and other applicable human resources related laws, rules, regulations, and ordinances.
Knowledge of business acumen to understand key business drivers, organizational communications, and data.
Knowledge of organizational and unit performances measures.
Knowledge of the impact and implications of decisions on leadership objectives.
Skill in oral and written communication.
Skill in data analytics and negotiation.
Skill in the use of Microsoft Office products.
Ability to research information and analyze/synthesize complex data and information to create reports and presentations with valid conclusions derived from various sources.
Ability to exercise independent judgment and discretion.
Ability to develop and administer new policies and procedures.
Ability to interpret and apply policies, procedures, regulations, and laws.
Additional Job Details
Required Application Materials: resume/CV, List of three professional references
Best Consideration Date: 09/30/2025
Posting Close Date: open until filled
Open Until Filled: Yes
Job Risks
Not Applicable to This Position
Financial Disclosure Required
Yes
For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.
For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.
Department
CMNS-Inst for Physical Science & Technology
Worker Sub-Type
Staff Regular
Salary Range
$134,800 - $161,760
Benefits Summary
For more information on Regular Exempt benefits, select this link.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
EEO Statement
The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy.
Title IX Non-Discrimination Notice
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