George Mason University
Director of Gifts and Records Administration
🇺🇸
Hybrid - Fairfax, VA
🕑
Full-Time
💰
TBD
💻
Development & Advancement
🗓️
April 14th, 2026
CRM
Salesforce
Edtech.com's Summary
George Mason University Foundation is hiring a Director of Gifts and Records Administration. This role leads gift processing and records functions, overseeing operations, staff, and compliance to ensure accurate and timely recording of philanthropic contributions. The Director also serves as the institution's primary resource on gift administration strategy and implementation.
Highlights
- Lead and manage gift processing operations including receipting, deposits, reconciliations, and records management.
- Develop and maintain policies, procedures, and internal controls for gift processing and data integrity.
- Ensure compliance with federal and state laws, IRS regulations, Foundation policies, and CASE standards.
- Oversee donor and gift data governance within the advancement CRM system.
- Serve as primary liaison for gift administration across University Advancement and related departments.
- Supervise Gifts and Records team, managing staffing, performance, and professional development.
- Required qualifications include a master's degree or equivalent experience, at least five years in advancement services, and supervisory experience.
- Preferred experience with GiveCampus and knowledge of Ellucian and Salesforce Advancement Systems.
- Must have strong knowledge of various gift types and IRS regulations.
- Work within the Advancement and Alumni Relations department supporting George Mason University Foundation.
Director of Gifts and Records Administration Full Description
Department: Advancement and Alumni Relations
Classification: Administrative Faculty
Job Category: Administrative or Professional Faculty
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Sponsorship Eligibility: Not eligible for visa sponsorship
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
Financial Background Check: Yes
About the Department:George Mason University Foundation (Foundation) is a 501(c)(3) non-private foundation and a private corporation organized and operated exclusively for the benefit of George Mason University. The Foundation manages, invests, and administers private gifts,
including endowments and real property.
About the Position:The Director of Gifts and Records Administration leads the gift processing and records function, ensuring the accurate, timely, and compliant recording of all philanthropic contributions. This role sets strategy, oversees operations and staff, safeguards sensitive data, and serves as the primary institutional resource on gift administration.
Responsibilities:
Oversight of Gifts Processing, Compliance, and Records Administration Provides strategic leadership and oversight for all gift processing operations, including receipting, deposits, reconciliations, and records management;Ensures accurate and timely processing of all gift transactions (including gifts, pledges, bequests, and in-kind donations);Develops, implements, and maintains comprehensive policies, procedures, and internal controls for gift processing and data management;Oversees gift processing workflows, volume tracking, and monthly close coordination, managing staffing in relation to volume Reviews mass solicitations, gift agreements, and complex gifts for proper coding, allocation, and compliance;Ensures compliance with federal and state laws, IRS regulations, Foundation policies, and industry standards (CASE/CAE);Maintains audit-ready documentation to support financial reporting and external audits;Oversees donor and gift data integrity within the advancement CRM system, ensuring consistent data governance, standardized coding structures, and adherence to data management best practices;Analyzes gift processing trends and performance metrics to inform leadership decisions;Leads process improvement initiatives to increase efficiency, reduce errors, and mitigate risk;Enhances the donor and internal stakeholder experience through operational improvements; andDrives continuous risk mitigation and operational efficiency.
Coordination with Central Advancement, Schools/Colleges/Units Serves as the primary liaison for gift administration across University Advancement and the broader University community;Acts as the key point of contact for Strategic Advancement Systems related to gift processing technology;Provides guidance on gift processing policies, procedures, and systems;Partners with Donor Relations to support stewardship and donor communications;Collaborates with Planned Giving to ensure accurate recording of bequests and deferred gifts;Works with Advancement Systems to support data accuracy and issue resolution;Coordinates with Development Officers on complex gift processing questions and exceptions; andSupports resolution of donor and staff inquiries related to gift status, history, and processing Supervision of Staff Leads and manage the Gifts and Records team, including direct supervision of key managers;Sets clear performance goals aligned with University priorities;Assigns and monitors workflow to ensure timely and accurate completion of responsibilities;Provides ongoing coaching, feedback, and professional development support;Conducts performance evaluations and manage goal-setting processes;Oversees hiring, onboarding, and training of new staff;Makes decisions regarding promotions, recognition, and corrective actions;Addresses and resolve staff concerns and operational issue;Maintains personnel and timekeeping records;Ensures adherence to University policies, procedures, and compliance requirements; andServes as a communication bridge between leadership and team members
Other duties as assigned within the scope of the role
Required Qualifications:Master’s degree in related field or the equivalent combination of education and experience;Significant experience (generally five or more years) in advancement services or gift and pledge processing;Supervisory experience (typically three or more years);Strong knowledge of all gift types, including but not limited to in-kind donations, bequests, pledges, credit cards, payroll deductions, cash, checks, wire transfers, and securities;Working knowledge of IRS regulations;Knowledge of CASE reporting standards;Knowledge of financial processing;Ability to manage complex workflows;Skill in coordinating with stakeholders; andDemonstrated written and oral communication skills.
Preferred Qualifications:Previous higher education or nonprofit administrative experience;Experience with Give Campus;Knowledge of the Ellucian Advance Alumni/Development System; andKnowledge of Salesforce Advance Alumni/Development System.
Instructions to Applicants: For full consideration, applicants must apply for Director of Gifts and Records Administration at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information (one of which must be a current supervisor), and provide a Cover Letter/Letter of Intent with Resume for review.
Posting Open Date: April 13, 2026
For Full Consideration, Apply by: May 4, 2026
Open Until Filled: Yes
including endowments and real property.
About the Position:The Director of Gifts and Records Administration leads the gift processing and records function, ensuring the accurate, timely, and compliant recording of all philanthropic contributions. This role sets strategy, oversees operations and staff, safeguards sensitive data, and serves as the primary institutional resource on gift administration.
Responsibilities:
Oversight of Gifts Processing, Compliance, and Records Administration Provides strategic leadership and oversight for all gift processing operations, including receipting, deposits, reconciliations, and records management;Ensures accurate and timely processing of all gift transactions (including gifts, pledges, bequests, and in-kind donations);Develops, implements, and maintains comprehensive policies, procedures, and internal controls for gift processing and data management;Oversees gift processing workflows, volume tracking, and monthly close coordination, managing staffing in relation to volume Reviews mass solicitations, gift agreements, and complex gifts for proper coding, allocation, and compliance;Ensures compliance with federal and state laws, IRS regulations, Foundation policies, and industry standards (CASE/CAE);Maintains audit-ready documentation to support financial reporting and external audits;Oversees donor and gift data integrity within the advancement CRM system, ensuring consistent data governance, standardized coding structures, and adherence to data management best practices;Analyzes gift processing trends and performance metrics to inform leadership decisions;Leads process improvement initiatives to increase efficiency, reduce errors, and mitigate risk;Enhances the donor and internal stakeholder experience through operational improvements; andDrives continuous risk mitigation and operational efficiency.
Coordination with Central Advancement, Schools/Colleges/Units Serves as the primary liaison for gift administration across University Advancement and the broader University community;Acts as the key point of contact for Strategic Advancement Systems related to gift processing technology;Provides guidance on gift processing policies, procedures, and systems;Partners with Donor Relations to support stewardship and donor communications;Collaborates with Planned Giving to ensure accurate recording of bequests and deferred gifts;Works with Advancement Systems to support data accuracy and issue resolution;Coordinates with Development Officers on complex gift processing questions and exceptions; andSupports resolution of donor and staff inquiries related to gift status, history, and processing Supervision of Staff Leads and manage the Gifts and Records team, including direct supervision of key managers;Sets clear performance goals aligned with University priorities;Assigns and monitors workflow to ensure timely and accurate completion of responsibilities;Provides ongoing coaching, feedback, and professional development support;Conducts performance evaluations and manage goal-setting processes;Oversees hiring, onboarding, and training of new staff;Makes decisions regarding promotions, recognition, and corrective actions;Addresses and resolve staff concerns and operational issue;Maintains personnel and timekeeping records;Ensures adherence to University policies, procedures, and compliance requirements; andServes as a communication bridge between leadership and team members
Other duties as assigned within the scope of the role
Required Qualifications:Master’s degree in related field or the equivalent combination of education and experience;Significant experience (generally five or more years) in advancement services or gift and pledge processing;Supervisory experience (typically three or more years);Strong knowledge of all gift types, including but not limited to in-kind donations, bequests, pledges, credit cards, payroll deductions, cash, checks, wire transfers, and securities;Working knowledge of IRS regulations;Knowledge of CASE reporting standards;Knowledge of financial processing;Ability to manage complex workflows;Skill in coordinating with stakeholders; andDemonstrated written and oral communication skills.
Preferred Qualifications:Previous higher education or nonprofit administrative experience;Experience with Give Campus;Knowledge of the Ellucian Advance Alumni/Development System; andKnowledge of Salesforce Advance Alumni/Development System.
Instructions to Applicants: For full consideration, applicants must apply for Director of Gifts and Records Administration at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information (one of which must be a current supervisor), and provide a Cover Letter/Letter of Intent with Resume for review.
Posting Open Date: April 13, 2026
For Full Consideration, Apply by: May 4, 2026
Open Until Filled: Yes
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