Director of Shared Services Center

Director of Shared Services Center

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Please see Special Instructions for more details.

Applicants must submit a resume and cover letter for consideration.

Posting Details

 Posting Summary 

Working Title  | Director of Shared Services Center
Role Title  | 12 month - Administrative - In
Role Code  | 01123-SW
FLSA  | Exempt
Pay Band  | 00
Position Number  | 270FA305
Agency  | VCCS-Shared Services Center
Agency/Division  | Shared Services Center (Div)
Work Location  | Botetourt - 023
Hiring Range  | $185,000-$195,000 annual
Emergency/Essential Personnel  | Yes
EEO Category  | A-Official or Administrator
Full Time or Part Time  | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-  | Yes
Does this position have a bilingual or multilingual skill requirement or preference?  | No
Work Schedule  | Monday through Friday and as needed
Sensitive Position  | No

Job Description 
Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.

Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.

The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.

VCCS is being assisted by Academic Search. Prospective candidates may view the complete profile using this link http://www.academicsearch.org/DirectorSSC.

To arrange a confidential discussion, please contact senior consultant Dr. Shirley Robinson Pippins at Shirley.Pippins@academicsearch.org or consultant Disa Mason at disa.mason@academicsearch.org.

The Director of the Virginia Community College System (VCCS) Shared Services Center (SSC) provides strategic and operational leadership for a centralized administrative service organization supporting approximately 20,000 employees across 23 colleges and the system office. Operating from Daleville, Virginia, the SSC consolidates and delivers high-volume transactional services including accounts payable, procurement, payroll, onboarding, time and labor, and customer service operations.

Reporting to a Shared Services Steering Committee and accountable to the Senior Vice Chancellor Finance and Operations, the Director ensures that services meet or exceed performance expectations, continuously evolve to improve quality, and align with the VCCS mission to strengthen lives and communities through education. The Director leads a team of professionals and oversees all aspects of operations, staff performance, budget management, service delivery, customer engagement, and innovation.

ESSENTIAL JOB FUNCTIONS
Lead a high-performing, service-oriented team and foster a culture of excellence, inclusion, innovation, and continuous improvement. Oversee the delivery of shared services operations including cash disbursement, procurement, payroll, onboarding, time and labor, and help desk functions for 25 VCCS agencies. Establish and standardize business processes across the system using data analytics, quality metrics, and stakeholder input. Implement and refine strategic initiatives that improve service quality, operational efficiency, and customer satisfaction. Serve as a key liaison with governance bodies and senior leadership; provide actionable data, insights, and recommendations. Manage the SSC budget, ensuring alignment with performance goals and cost-effectiveness. Champion change management efforts, leading cultural shifts and addressing organizational resistance with empathy and strategic foresight. Promote transparency, timely communication, and inclusive stakeholder engagement through multiple channels. Ensure alignment of technology strategies with service delivery goals, identifying and integrating innovative tools and platforms. Foster a learning culture within the SSC by supporting employee development, professional certifications, and process improvement training (e.g., Lean, Six Sigma). Provide crisis and continuity leadership for SSC operations during emergencies or unexpected disruptions, ensuring service delivery and communication protocols are maintained. Lead or participate in systemwide initiatives, task forces, and cross-functional teams that support administrative modernization and operational excellence. Engage in strategic planning and annual goal-setting aligned with the VCCS strategic plan, including identifying metrics and benchmarks to monitor SSC performance.

ADDITIONAL JOB FUNCTIONS
Serve as a thought partner to the Chancellor’s executive team and Shared Services Steering Committee on enterprise operations, strategic initiatives, and service innovations. Represent the Shared Services Center and the VCCS in state-level working groups, interagency collaborations, and national forums on shared services and administrative transformation. Monitor national trends and emerging best practices in shared services delivery, technology integration, and customer experience strategies to inform continuous improvement. Support internal and external audits, risk assessments, and compliance initiatives by ensuring proper controls, documentation, and accountability mechanisms are in place.

Special Assignments  | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications  | Education and Experience
Master’s degree in Business Administration, Public Administration, or a related field is required. Extensive and progressive leadership experience in managing operations within a shared services environment or comparable large-scale administrative function. Demonstrated success in recruiting, developing, and supervising diverse, high-performing teams. Experience managing budgets and using data analytics to drive operational efficiency and performance improvement. Familiarity with enterprise systems and business functions including procurement, payroll, HR systems, accounts payable, and customer service operations. Proven experience as a change agent with strong collaboration and communication skills. Demonstrated ability to provide actionable information and strategic insights to governance boards and external stakeholders.

Knowledge, Skills, Abilities & Competencies
Knowledge of : Shared services models and back-office operations Budgeting, financial controls, and performance management Process improvement frameworks (e.g., Lean, Six Sigma) Emerging technologies in service delivery and ERP systemsSkills: Strategic planning and execution Staff development and performance coaching Effective oral, written, and visual communication Collaboration and stakeholder engagement Ability to: Lead organizational change and cultivate a culture of innovation Analyze operational challenges and implement process improvements Build and maintain trusted relationships with internal and external partners Navigate a complex policy and governance environment

Additional Considerations 
Operation of a State Vehicle  | Yes
Supervises Employees  | Yes
Required Travel  | Travel to colleges, system office, or conferences as needed.

 Posting Detail Information 

Posting Number  | FAC_1734P
Recruitment Type  | General Public - G
Number of Vacancies  | 1
Position End Date (if temporary)  |
Job Open Date  | 09/22/2025
Job Close Date  | 10/20/2025
Open Until Filled  | No
Agency Website  | www.vccs.edu
Contact Name  | Disa Mason
Email  | Disa.Mason@academicsearch.org
Phone Number  | 804-819-1670
Special Instructions to Applicants  | Applicants must submit a resume and cover letter for consideration.
Additional Information  | This position is located in Daleville, VA and is required to file a Statement of Economic Interest annually.
Background Check Statement Disclaimer  | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:  http://ethics.dls.virginia.gov/
EEO Statement  | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement  | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement  | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting  | https://jobs.vccs.edu/postings/88848

Supplemental Questions

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Applicant Documents