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Ohio State University
Education Program Specialist 3 - CTSI
Training
Edtech.com's Summary
Ohio State University is hiring a Education Program Specialist 3 - CTSI to run day-to-day operations for the Clinical and Translational Science Institute's Investigator Career Development programs. Reporting to the Associate Director for Investigator Development, the specialist coordinates workshops and training for graduate students, residents, fellows, and junior faculty, and supports grant administration, evaluation, and reporting tied to those programs.
Highlights
- Coordinates scheduling and promotion of recurring programs, including a monthly seminar series, mentoring workshops, career dinners, and grant-writing workshops
- Runs grant-writing office hours that provide one-on-one advising to support grant development
- Supports new externship initiatives and other career development opportunities
- Develops and maintains training resources such as video libraries and online modules
- Assists with administrative responsibilities for NIH and institutional training grants, including trainee appointment processes and NIH xTrain submissions
- Maintains pre- and post-program assessments, mentoring surveys, and annual evaluations
- Tracks trainee progress through Individual Development Plans, mentoring plans, and program milestones
- Uses tools like the Flight Tracker and a custom database to monitor junior faculty outcomes such as publications, funding, and patents
- Collaborates with the Associate Director and CTSI evaluation team to identify new initiatives and process improvements
- Requires a bachelor's degree or equivalent experience, with an advanced degree desirable, and 4 years of relevant experience
Education Program Specialist 3 - CTSI Full Description
Position Summary
The Education Program Specialist 3 supports the administration, coordination, and evaluation of CTSI’s Investigator Career Development programs. Reporting to the Associate Director for Investigator Development, this role ensures timely communication, coordination, and monitoring of high-quality remote and in-person educational workshops, training opportunities, and career development initiatives for graduate students, residents, fellows, and junior faculty. The Education Program Specialist 3 works closely with CTSI leadership, faculty, staff, and trainees/scholars to manage day-to-day program operations and contribute to long-term program improvement.
Key Responsibilities
Program Coordination & Delivery
Coordinate the scheduling and promotion of recurring educational series, workshops, and events, including:
- Monthly Seminar Series
- Mentoring workshops (3/year)
- Career Dinners (3/year)
- Thematic or topical workshops
- Grant-writing workshops
- Grant writing office hours to support grant development through one-on-one advising
- Other related meetings and events as required
Support new externship initiatives and career development opportunities.
Develop and maintain training and program communication resources (e.g., video libraries, online modules).
Grant Administration & Compliance
- Assist with administrative responsibilities for NIH and institutional training grants.
- Coordinate and monitor trainee/scholar appointment processes, OSU HR requirements, and NIH xTrain submissions.
- Ensure compliance with NIH and university reporting requirements.
Evaluation & Reporting
- Maintain surveys for relevance and conduct pre- and post-program assessments, mentoring surveys, and annual evaluations.
- Coordinate, collect, and monitor trainee/scholar progress updates through Individual Development Plans (IDPs), mentoring plans, and program milestones.
- Collect, analyze, and report data for internal stakeholders, NIH progress reports, and institutional updates.
- Use tools such as the Flight Tracker to monitor career trajectories and program outcomes.
- Establish and manage a database to track junior faculty outcomes (e.g., publications, presentations, patents, funding, novel treatments/therapeutics), benchmarking results against national data.
- Help support and maintain project plans and Smartsheet to reflect accurate grant and project status
Collaboration & Continuous Improvement
- Work closely with the Associate Director and CTSI evaluation team to assess and enhance program effectiveness.
- Contribute to program development by identifying opportunities for new initiatives and process improvements.
- Assist with promotional activities to raise awareness of CTSI education and training programs.
Minimum Requirements
Bachelor's degree or equivalent experience. An advanced degree in a relevant field is desirable. 4 years of relevant experience required. 4-8 years of relevant experience preferred.
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
The university is an equal opportunity employer, including veterans and disability.
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