Edtech.com's Summary

California Polytechnic State University (Cal Poly) is hiring an Emergency Hire - Administrative Support Coordinator I - Extended, Professional, and Continuing Education (EPaCE). This role processes registrations, refunds, and student account fees while keeping class listings and enrollment records current in PeopleSoft. The coordinator also prepares instructor agreements, arranges course materials and event logistics, and handles purchase requisitions and invoices for EPaCE programs.

Highlights

Process registration, withdrawal, and refund requests for EPaCE courses
Post fees to student accounts and manage collections on past-due balances
Maintain class listings and student data in PeopleSoft and registration systems
Prepare instructor agreements and initiate instructor pay for EPaCE faculty and assistants
Arrange course equipment, supplies, space reservations, and event logistics
Generate purchase requisitions and process invoices for program expenses
Provide courteous, professional customer service to internal and external contacts
High school diploma plus four years of general office support experience, with college coursework substitutable for part of that experience
Base pay of $23.35 - $25.78 per hour

Emergency Hire - Administrative Support Coordinator I - Extended, Professional, and Continuing Education (EPaCE) Full Description

Job Summary

Initiate and prepare journal entries, expenditure/revenue transfers and payroll transfer requests. Prepare/process registration, withdrawal and refund requests.
Post fees to student accounts, handle collections for past-due balances. Assist with the evaluation of communications, timelines, and websites for accuracy in fees, refunds, course descriptions, etc.
Create class listings, add/edit student data, and enroll students in PeopleSoft and registration systems.
Prepare instructor agreements and initiate instructor pay process for all faculty and assistants involved with EPaCE courses or programs.
Prepare and arrange for course equipment, supplies, flyers, handouts, space reservations, textbooks, transportation, and services, and assist with setting up special events.
Generate purchase requisitions, process invoices and other program expenses.
Effectively and professionally correspond with and provide customer service to both internal and external customers in a courteous and positive manner.

Education and Experience

High school diploma or its equivalent. Type 45 wpm. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.)

Salary

Anticipated Hiring Range: $23.35 - $25.78 per hour

Classification Range: $23.35 - $34.02 per hour

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Let me find your next job.

Thanks - you're signed up.

Emergency Hire - Administrative Support Coordinator I - Extended, Professional, and Continuing Education (EPaCE)

Edtech.com's Summary

Emergency Hire - Administrative Support Coordinator I - Extended, Professional, and Continuing Education (EPaCE) Full Description

Temporary Instructional Support Technician - Plant Conservatory

Events & Program Operations Coordinator (AA2)

HR Operations Specialist

Support Operations Specialist

Business Operations Specialist, Temporary