Edtech.com's Summary

Columbia University is hiring an Enrollment Assistant for the Office of Admissions at Columbia Nursing, part of the Division of Student Affairs at the Medical Center. The role gives applicants and students a high-quality experience by answering their inquiries and keeping admissions records accurate. It reports to the Assistant Director of Enrollment and Operations.

Highlights

Respond to applicant and student inquiries by email, phone, and walk-in, and manage the admissions email inbox.
Monitor applicant statuses and keep student records in Slate accurate, including matriculation and withdrawals.
Match, reconcile, and maintain application records in the Columbia Student Information System, including name and address updates, program changes, and deactivations.
Conduct a preliminary review of applications for completeness and recommend applicants to the admissions committee.
Coordinate and take part in recruitment events such as off-campus college fairs and open houses for prospective students.
Reconcile the admissions administrative budget and track and pay vendor invoices with the P-card under University policy.
Help plan admissions and student service events and update admissions website pages.
Bachelor’s degree with strong Word, Access, and Excel skills and a strong interest in higher education, at a salary of $66,300.

Enrollment Assistant Full Description

Enrollment Assistant

Office of Admissions, Columbia Nursing, Division of Student Affairs, Columbia University Medical Center | New York, NY

Job requisition: 560153 | Full time, 35 hours per week | Regular | Grade 103, Officer of Administration

Salary: $66,300

Position Summary

The Enrollment Assistant will work in the Office of Student Affairs (OSA) at Columbia Nursing within the Office of Admissions. Reporting to the Assistant Director of Enrollment and Operations, the Enrollment and Operations Assistant/Coordinator will be part of a high-performing, dynamic team tasked with ensuring a high-quality experience for applicants and students.

Responsibilities

Support communication and implementation of relevant school policies, processes, and procedures to improve applicant and student outcomes and experience by providing timely responses to inquiries from applicants and students via emails, phone calls, and walk-ins.
Manage the admissions email inbox to provide timely and accurate responses to student and applicant inquiries.
Monitor applicant statuses and maintain accurate student records in Slate with information including matriculation and applicant withdrawals.
Match, reconcile and maintain all application records in the Columbia University Student Information System (SIS), including name and address updates, academic program changes, and deactivations.
Conduct a preliminary review of admissions and internal student applications for completion and recommend applicants to the admissions committee for decision.
Coordinate and participate in applicant recruitment events such as off-campus college fairs and open houses for prospective students.
Reconcile and monitor the admissions administrative budget and track and pay invoices to vendors for purchases using the P-card in compliance with University policies.
Order giveaways for recruitment and events.
Assist in department-hosted event planning with a focus on admissions and student service events, including setup and breakdown, creating flyers and invitations, handling RSVPs, ordering food, and scheduling rooms.
Assist in maintaining and posting updates on admissions website pages.
Maintain records and data quality in Slate, including transcripts and documents of applicants and accepted students from mailed-in documents and electronic feeds.
Participate in events sponsored by OSA including Visiting Day, Orientation, Graduation, and White Coat.

Minimum Qualifications

Bachelor’s degree required.
A strong interest in working in higher education; computer literate with a solid background in Microsoft Word, Access and Excel, including merging files.
Excellent interpersonal and communication skills, both oral and written; able to set goals and prioritize multiple tasks in a fast-paced environment and work successfully under pressure, as a member of a team, and independently.
Detail-oriented with excellent judgment and discretion, maintaining confidentiality at all times.
Willingness to work more than the traditional work week when necessary.

Preferred Qualifications

One year of experience in a higher education setting strongly preferred.
Knowledge of the University’s SIS system.
Knowledge of the Technolutions (Slate) CRM system.

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