Event Operations Coordinator

Edtech.com's Summary

University of Idaho is hiring an Event Operations Coordinator. The role manages and maintains equipment inventory and rental systems for events with limited support while coordinating with unit managers, supervising event setup and takedown, and providing customer service to event clients and participants.

Highlights

Manage and maintain equipment inventory and rental systems for diverse events
Coordinate equipment needs with other unit managers
Supervise and direct setup, support, and takedown of public, athletic, theatrical, and civic events
Hire, train, and supervise student staff members
Provide customer service-oriented experience for event clients and participants
Required experience includes teamwork, safety procedures, financial process adherence, and computer proficiency for word processing, email, internet, and data organization
Valid driver’s license and ability to work nonstandard schedules required
Preferred skills include multi-project management, problem-solving, conflict resolution, and process improvement
Experience with event planning, audio/lighting/video equipment, rigging, and operation of lifts and forklifts beneficial
Pay starts at $20.30 per hour or higher depending on experience, full-time position without degree requirement

Event Operations Coordinator Full Description

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Position Details

Position Information

Internal Posting?
Posting Number	SP005204P
Position Title	Event Operations Coordinator
Division/College	Auxiliary Services
Department	Administrative Operations
Location	Moscow
Posting Context Statement	Administrative Operations mission is to provide stewardship of multi-use facilities, administration of conferences, events and activities, business services and solutions while implementing a safe environment benefiting the education of students, recruitment of faculty, staff and students and continued enrollment efforts. The Event Operations Coordinator works in Administrative Operations under the general direction of the Associate Director of Event Production.
Position Overview	This position manages and maintains the equipment inventory and rental system for events needing limited support. Duties may include: Develop and maintain an inventory management system Coordinate with the other unit managers to accommodate their equipment needs Supervise and direct others in setting-up, supporting, and taking-down public events, athletic events, theatrical productions or civic activities sponsored by the University of Idaho and the public at large Hire, train and supervise student staff members Provide high quality, customer service-oriented experience for event clients and participants Other duties as assigned
Unit URL	Division of Finance and Administration (DFA) \| University of Idaho

Position Qualifications

Required Experience	Work experience that includes all of the following: Working in a cooperative team environment Following established safety practices and procedures in a work setting Following established financial procedures Using computer software and applications for word processing, email, internet searches, and data organization
Required Education	None
Required Other	Possess a valid driver’s license and ability to meet the university’s driving requirements Work a nonstandard schedule as needed
Additional Preferred	Demonstrated Ability to: Work simultaneously on several projects with specific deadlines Recognize and analyze potential problems Resolve conflicts and problems Bring process improvement to the workplace Experience in: Hiring, scheduling, coordinating, supervising and evaluating others Planning and conducting public events; (i.e.: canopies, tables, chairs, sound and lighting) Operating and maintaining multi-channel audio systems, lighting systems and/or video equipment Performing up and down rigging Operating a forklift, scissor lift and/or aerial lift Working with computer programs such as R25, CAD and/or FAMIS Working knowledge of inventory control computer applications
Physical Requirements & Working Conditions	Ability to lift, carry and/or otherwise move up to 75 pounds Ability to climb ladders, bend, stoop and work in high places Ability to move in and around confined spaces Ability to work in dusty and enclosed areas such as basements, attics and plenums Ability to work outdoors in inclement weather conditions
Degree Requirement	N/A: No degree requirement

Posting Information

FLSA Status	Non-Exempt
Employee Category	Classified
Pay Range	$20.30 per hour or higher depending on experience
Type of Appointment	Fiscal Year
FTE	1
Full Time/Part Time	Full Time
Funding	This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy.	No
Posting Date	03/20/2026
Closing Date
Open Until Filled	Yes
Special Instructions to Applicants	This in-person position is based in Moscow, Idaho and not offering Visa sponsorship. To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than April 03, 2026. In your letter of qualifications ( human-resources-letter-of-qualification-template.docx ) using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align. If you would like to see the full job description, please contact Christy Day at cday@uidaho.edu.
Applicant Resources	https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement	Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement	The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicant Documents

Required Documents

Resume/CV
List of References
Letter of Qualification

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- Facebook
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- LinkedIn
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Word of Mouth
- Militaryjob.com
- DSPSjobs.com
- Higher Education Recruitment Consortium (HERC)
* Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)

University of Idaho Human Resources
Moscow, ID 83844-4332
(208) 885-3638
employment@uidaho.edu

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Original Job Description

Toggle navigation

Event Operations Coordinator Bookmark this Posting Print Preview | Apply for this Job

Position Details

Position Information

Internal Posting?
Posting Number	SP005204P
Position Title	Event Operations Coordinator
Division/College	Auxiliary Services
Department	Administrative Operations
Location	Moscow
Posting Context Statement	Administrative Operations mission is to provide stewardship of multi-use facilities, administration of conferences, events and activities, business services and solutions while implementing a safe environment benefiting the education of students, recruitment of faculty, staff and students and continued enrollment efforts. The Event Operations Coordinator works in Administrative Operations under the general direction of the Associate Director of Event Production.
Position Overview	This position manages and maintains the equipment inventory and rental system for events needing limited support. Duties may include: Develop and maintain an inventory management system Coordinate with the other unit managers to accommodate their equipment needs Supervise and direct others in setting-up, supporting, and taking-down public events, athletic events, theatrical productions or civic activities sponsored by the University of Idaho and the public at large Hire, train and supervise student staff members Provide high quality, customer service-oriented experience for event clients and participants Other duties as assigned
Unit URL	Division of Finance and Administration (DFA) \| University of Idaho

Position Qualifications

Required Experience	Work experience that includes all of the following: Working in a cooperative team environment Following established safety practices and procedures in a work setting Following established financial procedures Using computer software and applications for word processing, email, internet searches, and data organization
Required Education	None
Required Other	Possess a valid driver’s license and ability to meet the university’s driving requirements Work a nonstandard schedule as needed
Additional Preferred	Demonstrated Ability to: Work simultaneously on several projects with specific deadlines Recognize and analyze potential problems Resolve conflicts and problems Bring process improvement to the workplace Experience in: Hiring, scheduling, coordinating, supervising and evaluating others Planning and conducting public events; (i.e.: canopies, tables, chairs, sound and lighting) Operating and maintaining multi-channel audio systems, lighting systems and/or video equipment Performing up and down rigging Operating a forklift, scissor lift and/or aerial lift Working with computer programs such as R25, CAD and/or FAMIS Working knowledge of inventory control computer applications
Physical Requirements & Working Conditions	Ability to lift, carry and/or otherwise move up to 75 pounds Ability to climb ladders, bend, stoop and work in high places Ability to move in and around confined spaces Ability to work in dusty and enclosed areas such as basements, attics and plenums Ability to work outdoors in inclement weather conditions
Degree Requirement	N/A: No degree requirement

Posting Information

FLSA Status	Non-Exempt
Employee Category	Classified
Pay Range	$20.30 per hour or higher depending on experience
Type of Appointment	Fiscal Year
FTE	1
Full Time/Part Time	Full Time
Funding	This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy.	No
Posting Date	03/20/2026
Closing Date
Open Until Filled	Yes
Special Instructions to Applicants	This in-person position is based in Moscow, Idaho and not offering Visa sponsorship. To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than April 03, 2026. In your letter of qualifications ( human-resources-letter-of-qualification-template.docx ) using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align. If you would like to see the full job description, please contact Christy Day at cday@uidaho.edu.
Applicant Resources	https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement	Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement	The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicant Documents

Required Documents

Resume/CV
List of References
Letter of Qualification

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- Facebook
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- LinkedIn
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Word of Mouth
- Militaryjob.com
- DSPSjobs.com
- Higher Education Recruitment Consortium (HERC)
* Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)

University of Idaho Human Resources
Moscow, ID 83844-4332
(208) 885-3638
employment@uidaho.edu

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Event Operations Coordinator

Edtech.com's Summary

Event Operations Coordinator Full Description

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