University of Utah
Event Planning Management
🇺🇸 Salt Lake City, UT
🕑 Full-Time
💰 $39K - $54K
💻 Marketing
🗓️ November 12th, 2025
Edtech.com's Summary
University of Utah is hiring an Event Planning Management professional to oversee the planning, implementation, and supervision of events for the SJ Quinney College of Law Conference & Events department. The role involves managing in-person, hybrid, and virtual events, coordinating with various departments, supervising staff, resolving conflicts, and ensuring event success and community engagement.
Highlights
- Manage and supervise on-site and virtual marketing events including conferences, seminars, trade shows, and webinars.
- Oversee event planning and logistics to ensure successful event execution.
- Develop event budgets, marketing strategies, and communication plans consistent with organizational goals.
- Negotiate contracts with venues, hotels, and vendors.
- Assess and recommend event software tools and enhancements.
- Supervise a team, coordinate daily activities, and assist in management decisions.
- Required qualifications: Bachelor's degree plus 2 years of related experience or a Master’s degree; equivalency in education and experience accepted.
- Must be available to work variable shifts including evenings and weekends.
- Familiarity or willingness to learn event technology such as webinars, virtual meetings, and audio-visual equipment.
- Pay range: $38,691 to $54,000 annually.
Event Planning Management Full Description
Event Planning Management
Please see Special Instructions for more details.
Leadership skills such as critical thinking, problem solving, and decision-making are essential to the position. Ability to oversee multiple projects/events and work assignments for a variety of staff, volunteers, and subcontractors.
Announcement
Details
Open Date | 11/06/2025
Requisition Number | PRN43524B
Job Title | Event Planning Management
Working Title | Event Supervisor
Career Progression Track | M00
Track Level | M1 - Supervisor
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Variable
Work Schedule Summary | Candidate must be available for varying shifts that will include evenings and weekends.
VP Area | Academic Affairs
Department | 00096 - College of Law - Dean
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $38,691-$54,000
Close Date | 02/01/2026
Priority Review Date (Note - Posting may close at any time) |
Job Summary
The SJ Quinney College of Law Conference & Events department’s mission is to ensure our in-person, hybrid, and virtual meetings and events run smoothly, look amazing, and exceed the goals that are set for each event. Assists with planning, implementation, and overseeing all needed arrangements, including supervision of staff, for special events in assigned departments and venues. Interface with all necessary departments, supervise and facilitate events, resolve conflicts, assign needed space, builds community and fosters good relationships.The right candidate needs to be able to work quickly and accurately, have fun, and at the same time know when it is time to get down to “business”. Be professional, tech-savvy (or willing to learn), adaptable, very self-motivated, and comfortable collaborating with a team.Learn more about the great benefits of working for University of Utah: benefits.utah.eduThe department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities | Supervisor, Event Planning Management
Will regularly work a varied schedule, including early mornings, evenings, and weekends – schedule is dependent on when our meetings and events are calendared. Direct/Manage/Supervise on-site and/or virtual marketing events such as customer seminars, full-scale conferences, virtual conferences, trade shows, webinars/webcasts, and other events. Oversee event planning and logistics, ensuring the successful execution of event programs. Determine event budgets and conduct research to identify new event opportunities for the organization based on potential attendees, speaking opportunities, and other factors. Assess current software and tools and provide recommendations for features/enhancements for future consideration and implementation to achieve goals related to virtual events. Develop event marketing strategies and communication plans to ensure positive results and ensure strategy is consistent. Oversee the development of processes for repeatability and scalability of events. Oversee the negotiation of contracts with conference sites, hotels, and outside vendors. Review post event analysis, budget recaps, and feedback, and incorporate into future event plans. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities. Working knowledge of team function within the organization.
Minimum Qualifications | EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Supervisor, Event Planning Management: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Preferences | Demonstrated leadership skills, critical thinking, problem solving, and decision making skills are essential to the position. Ability to oversee multiple projects/events and work assignments for a variety of staff, volunteers, and subcontractors.
A lifelong learner with a highly positive attitude who collaborates well with others. Has a teamwork approach to accomplishing work responsibilities and goals. Embraces a spirit of continuous improvement. Familiarity with event technology – webinars, virtual meetings, webinar platforms, and audio-visual equipment. The candidate must be available to work varying days of the week and shifts, which includes night and weekend shifts.
Type | Benefited Staff
Special Instructions Summary | Leadership skills such as critical thinking, problem solving, and decision-making are essential to the position. Ability to oversee multiple projects/events and work assignments for a variety of staff, volunteers, and subcontractors.
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN43524B
Job Title | Event Planning Management
Working Title | Event Supervisor
Career Progression Track | M00
Track Level | M1 - Supervisor
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Variable
Work Schedule Summary | Candidate must be available for varying shifts that will include evenings and weekends.
VP Area | Academic Affairs
Department | 00096 - College of Law - Dean
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $38,691-$54,000
Close Date | 02/01/2026
Priority Review Date (Note - Posting may close at any time) |
Job Summary
The SJ Quinney College of Law Conference & Events department’s mission is to ensure our in-person, hybrid, and virtual meetings and events run smoothly, look amazing, and exceed the goals that are set for each event. Assists with planning, implementation, and overseeing all needed arrangements, including supervision of staff, for special events in assigned departments and venues. Interface with all necessary departments, supervise and facilitate events, resolve conflicts, assign needed space, builds community and fosters good relationships.The right candidate needs to be able to work quickly and accurately, have fun, and at the same time know when it is time to get down to “business”. Be professional, tech-savvy (or willing to learn), adaptable, very self-motivated, and comfortable collaborating with a team.Learn more about the great benefits of working for University of Utah: benefits.utah.eduThe department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities | Supervisor, Event Planning Management
Will regularly work a varied schedule, including early mornings, evenings, and weekends – schedule is dependent on when our meetings and events are calendared. Direct/Manage/Supervise on-site and/or virtual marketing events such as customer seminars, full-scale conferences, virtual conferences, trade shows, webinars/webcasts, and other events. Oversee event planning and logistics, ensuring the successful execution of event programs. Determine event budgets and conduct research to identify new event opportunities for the organization based on potential attendees, speaking opportunities, and other factors. Assess current software and tools and provide recommendations for features/enhancements for future consideration and implementation to achieve goals related to virtual events. Develop event marketing strategies and communication plans to ensure positive results and ensure strategy is consistent. Oversee the development of processes for repeatability and scalability of events. Oversee the negotiation of contracts with conference sites, hotels, and outside vendors. Review post event analysis, budget recaps, and feedback, and incorporate into future event plans. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities. Working knowledge of team function within the organization.
Minimum Qualifications | EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Supervisor, Event Planning Management: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Preferences | Demonstrated leadership skills, critical thinking, problem solving, and decision making skills are essential to the position. Ability to oversee multiple projects/events and work assignments for a variety of staff, volunteers, and subcontractors.
A lifelong learner with a highly positive attitude who collaborates well with others. Has a teamwork approach to accomplishing work responsibilities and goals. Embraces a spirit of continuous improvement. Familiarity with event technology – webinars, virtual meetings, webinar platforms, and audio-visual equipment. The candidate must be available to work varying days of the week and shifts, which includes night and weekend shifts.
Type | Benefited Staff
Special Instructions Summary | Leadership skills such as critical thinking, problem solving, and decision-making are essential to the position. Ability to oversee multiple projects/events and work assignments for a variety of staff, volunteers, and subcontractors.
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * What is your highest level of completed education?
- None
- High School Diploma or Equivalent
- Associate Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
- * How many years of related work experience do you have?
- Less than 2 years
- 2 years or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more, but less than 8 years
- 8 years or more, but less than 10 years
- 10 years or more, but less than 12 years
- 12 years or more, but less than 14 years
- 14 years or more
Applicant Documents
Required Documents
- Resume
- List of References
Optional Documents
- Cover Letter
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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